Minutes-Sept. 9, 2010

Regular Meeting of Mayor and City Council
City of Ball Ground, Georgia
                                            Ball Ground City Hall – 7:00 PM                                             
 

Minutes – September 9, 2010

Item 1: Call to Order by Mayor Roberts

Council Members John Byrd, Frank Homiller, Lee Prettyman & Andrenia Stoner were          present. 

Council Member O’Malley was absent

Staff Present:  Darrell Caudill, City Attorney; Dana Davis, Police Chief; Donna England,       Finance Director; Michael Chapman, Planner; Eric Wilmarth, City Manager.

 City Clerk Karen Jordan was absent.

 Item 2: Pledge of Allegiance

 Item 3: Scheduled Appearances – None

 Item 4:  Announcements/Information Items:

  City Manager Eric Wilmarth advised Mayor and Council that

The annual audit would begin on September 13th

 A public hearing regarding the bond issuance for the refinancing of City Hall would take place on September 28th

 The closing date for the refinancing of City is scheduled for October 1st, 2010.  

 Mayor and Council discussed the conflict of the November 11, 2010 City Council Meeting with Veteran’s Day.  Mayor and Council agreed to move the November meeting to November 18th, 2010.  Council Member Homiller advised that he had a potential conflict and may not be able to attend on November 18th

Item 5: Approval of August 12, 2010 Meeting Minutes:

Mayor Roberts informed Council that due to the untimely death of the City Clerk’s   husband thatthe minutes from the August 12, 2010 meeting were not ready for review and that they would be published prior to the next meeting.

 Item 6:  Old Business:

 a)      Consider 2nd Reading of Application for Alcohol License
             Applicant:  ANBC, Inc. 8615 Ball Ground Hwy.
  Council Member Byrd put forth a motion, Seconded by Council Member Stoner to approve the second reading of the Application for Alcohol License for ANBC, Inc.
Motion Approved 4 Yeas, 0 Nays, 1 Absent.  
 
b)      Consider 2nd Reading of City of Ball Ground Development Code (Updated Zoning Ordinance).
Council Member Homiller put forth a motion, Seconded by Council Member Stoner to approve the second reading of the City of Ball Ground Development Code as submitted.
 Motion Approved 4 Yeas 0 Nays 1 Absent

 Item 7:  New Business:

a)      Consider Resolution 2010-R09 Designating September 12-19, 2010 as Firefighter Appreciation week in the City of Ball Ground.
Council Member Prettyman put forth a motion, Seconded by Council Member Stoner to approve Resolution 2010-R09.
Motion Approved 4 Yeas, 0 Nays, 1 Absent

 RESOLUTION 2010-R09

Whereas, the public safety and fire protection of lives, businesses,    community agencies and homes in the City of Ball Ground is a major responsibility     of the Fire Services, and

                        Whereas, the sacrificial service of many volunteers throughout our county supplements and sustains much of the work of our paid firefighters, and

                        Whereas, firefighters – both employed and volunteer – remain ready to respond      in the event they are paged for a variety of fires in various stages of threat to human life            and structures, and

                        Whereas, our firefighters demonstrate acts of heroism in rescuing citizens from     the threat of fire and often enter burning structures to bring them out to safety and     medical treatment, and

                        Whereas, our firefighters work dangerous accident scenes on our highways and     county roads, risking their own safety to extricate victims from vehicles, and

                        Whereas, employed and volunteer personnel of the City of Ball Ground Fire           Services and volunteer stations throughout our city work together for the ultimate good of our citizens, and

                        Whereas, the families of our firefighters also endure interruptions of family and       social activities when their member firefighters are suddenly paged out for a call, and

                        Whereas, the entire population of the City of Ball Ground is indebted to our fire      services and volunteer firefighters and first responders,

                        Therefore, be it resolved that the week of September 12-19, 2010 be designated    as Firefighter Appreciation Week in our city.  On behalf of our citizens, we the members  of the City Council of Ball Ground do hereby make this proclamation and resolution.

             SO RESOLVED, this 9th day of September, 2010.

                                                                                /s/ A. R. Roberts, III, Mayor

Attest:  /s/Karen L. Jordan
                     City Clerk
                         
b)      Consider Proclamation Proclaiming the Week of September 17 through 23 as Constitution Week.
            Motion by Council Member Byrd, Seconded by Council Member Prettyman approve the       following Proclamation.
            Motion Approved 4 Yeas, 0 Nays, 1 Absent

 PROCLAMATION

CONSTITUTION WEEK

                        WHEREAS: September 17, 2010, marks the two hundred twenty-third        anniversary of the drafting of the Constitution of the United States of America by the           Constitutional Convention; and

                        WHEREAS: It is fitting and proper to accord official recognition to this        magnificent document and its memorable anniversary; and to the patriotic celebrations   which will commemorate the occasion; and

                        WHEREAS: Public Law 915 guarantees the issuing of a proclamation each year     by the President of the United States of America designating September 17 through 23   as Constitution Week,

            NOW, THEREFORE I, Mayor A. R. Roberts, III by virtue of the authority vested in me as      Mayor of the City of Ball Ground, Georgia do hereby proclaim the week of September 17     through 23 as  CONSTITUTION WEEK

            AND ask our citizens to reaffirm the ideals of the Framers of the constitution had in 1787     by vigilantly protecting the freedoms guaranteed to us through this guardian of our     liberties, remembering that lost rights may never be regained.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City to be affixed this 9th day of September of the year of our Lord two thousand ten.

                                                                        Signed /s/A. R. Roberts, III, Mayor

Attest:  /s/ Karen L. Jordan, City Cler 

c)       Discussion of Well Drill Proposal.

City Manager Eric Wilmarth discussed the proposals submitted for the drilling of an exploratory well for a back up water source for the City of Ball Ground.  Two proposals were received, one for a Dual Rotary Rig for $31,570.00 and a second for the use of a Mud Rotary Rig in the amount of $14.960.  A lengthy discussion followed regarding the positives and negatives associated with the proposal.

 Motion by Council Member Homiller, Seconded by Council Member Prettyman to authorize the City Manager to move forward with Prime Pump & Well, Inc., and the $14,960 proposal following confirmation from Emery & Garrett Groundwater, Inc., that the rig proposed by Prime Pump & Well is capable of accomplishing the drill.

Approved 4 Yeas 0 Nays 1 Absent

d)      Resolution of the Mayor and Council of the City of Ball Ground authorizing the execution of any and all documents relating to the refinancing of the acquisition, construction and installation of the City Hall of 1.45 million dollars with a closing date of October 1, 2010.

City Attorney Darrell Caudill informed Mayor and Council that this resolution was required    to empower Mayor Roberts to sign all documents associated with the refinancing of the City Hall as approved at the August 12, 2010 Meeting of Mayor and Council.  Mr. Caudill       also informed Mayor and Council that the documents had just been received by his office,   and would need to be executed and return to bond council on Friday, September 10, 2010.  Mr. Caudill also asked the council to authorize City Manager Eric Wilmarth to sign all documents related to the refinance and resolution in the absence of the City Clerk.

Motion by Council Member Homiller, Seconded by Council Member Prettyman to   authorize City Manager Eric Wilmarth to sign all documents pertaining to the resolution and bond documents on behalf of the City Clerk.

Approved 4 Yeas 0 Nays 1 Absent

Motion by Council Member Homiller, Seconded by Council Member Byrd to approve the Resolution authorizing, among other things, the execution of documents relating to the refinancing of the acquisition, construction and installation of the City Hall of 1.45 million dollars with a closing date of October 1, 2010.

Approved 4 Yeas 0 Nays 1 Absent

Item 8: City Manager

 Finance – An unaudited report of account balances, statement of revenue and expenditures for the month ended August, 31, 2010 was presented by City Administrator Wilmarth.  The report showed cash on deposit totaled $643,845.45.

Efforts continue to collect delinquent property taxes.

 Water Report – For the month of August 2010 the well produced 5.8 million gallons of        water.  An additional 19,000 gallons of water was purchased.  Approximately 300,000   gallons of water was used at no cost on the Ball Ground Elementary School site.  This  gives us an estimated 27% loss rate for the month.

The public comment period with EPD for the renewal and increase of our water withdrawal permit has closed.  Presently we are waiting to hear from EPD on issuance of  new permit.

Roads and Streets – Asphalt sealant and repair material has been placed in two places  on Cherokee Village Drive.  We will observe over the next several months to see how the material holds up.

We are waiting on the submittal of one quote for the road repairs on Valley Street in front of the City Hall.

Approval has been received from the State Historical Preservation Office for the CDBG         Sidewalk project.  We are now waiting on approval from HUD before we can begin     expending the grant dollars.  Staff has met with GBT Engineers and they are prepared to       begin as soon as the authorization to proceed is received.

We will be working with the Cherokee County Board of Education to obtain grant dollars      from the Safe Routes to School Program.

 Public Safety – Department responded to 539 calls for service, made 44 traffic stops, issued 23 warnings and 25 citations.

Parks and Recreation – An unexpected expenditure will be required to repair the sewer     service line between the main and the restroom facility at Calvin Farmer Park.  A video of            the line shows that the reason for the frequent blockages is a sag in the line.   Approximately 12 feet of the line will need to be replaced.

Item 9:  Mayor and Council Comments:

Mayor Roberts recognized the Finance Director, Ms. Donna England for her completion of a dual track course that resulted in her received certification as a Local Government Finance Officer at both level I and level II.  This is a great accomplishment both for Donna and the City of Ball Ground.  Mayor Roberts also recognized the Finance Director  for her efforts which resulted in the City of Ball Ground again receiving the Certification of  Achievement for Excellence in Financial Reporting.

Council Member Prettyman requested that a committee be established to look at   enforcement of the City ordinance that establishes the requirement for proper display of   911 street addresses for each business and dwelling within the City.  Many properties are    unmarked which can cause significant delays in emergency services response time.  Mayor Roberts asked Council Member Byrd, Chairman of the Public Safety Committee to  work with Council Member Prettyman and the Chief of Police to develop a list of   properties not clearly marked and to create a plan that will result in the proper display of  addresses 

Item 10:  Public Comments – None

 Item 11:  Executive Session – None

 Item 12:  Adjourn  

There being no further business for Council consideration a motion was duly made and        seconded to adjourn at 7:50 PM.

The minutes of this September 9, 2010 Meeting of Council approved this 18th day of November, 2011.

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