Minutes – September 9, 2010
Item 1: Call to Order by Mayor Roberts
Council Members John Byrd, Frank Homiller, Lee Prettyman & Andrenia Stoner were present.
Council Member O’Malley was absent
Staff Present: Darrell Caudill, City Attorney; Dana Davis, Police Chief; Donna England, Finance Director; Michael Chapman, Planner; Eric Wilmarth, City Manager.
City Clerk Karen Jordan was absent.
Item 2: Pledge of Allegiance
Item 3: Scheduled Appearances – None
Item 4: Announcements/Information Items:
City Manager Eric Wilmarth advised Mayor and Council that
The annual audit would begin on September 13th,
A public hearing regarding the bond issuance for the refinancing of City Hall would take place on September 28th
The closing date for the refinancing of City is scheduled for October 1st, 2010.
Mayor and Council discussed the conflict of the November 11, 2010 City Council Meeting with Veteran’s Day. Mayor and Council agreed to move the November meeting to November 18th, 2010. Council Member Homiller advised that he had a potential conflict and may not be able to attend on November 18th.
Item 5: Approval of August 12, 2010 Meeting Minutes:
Mayor Roberts informed Council that due to the untimely death of the City Clerk’s husband thatthe minutes from the August 12, 2010 meeting were not ready for review and that they would be published prior to the next meeting.
Item 6: Old Business:a) Consider 2nd Reading of Application for Alcohol License Applicant: ANBC, Inc. 8615 Ball Ground Hwy. Council Member Byrd put forth a motion, Seconded by Council Member Stoner to approve the second reading of the Application for Alcohol License for ANBC, Inc. Motion Approved 4 Yeas, 0 Nays, 1 Absent. b) Consider 2nd Reading of City of Ball Ground Development Code (Updated Zoning Ordinance). Council Member Homiller put forth a motion, Seconded by Council Member Stoner to approve the second reading of the City of Ball Ground Development Code as submitted. Motion Approved 4 Yeas 0 Nays 1 Absent
Item 7: New Business:a) Consider Resolution 2010-R09 Designating September 12-19, 2010 as Firefighter Appreciation week in the City of Ball Ground. Council Member Prettyman put forth a motion, Seconded by Council Member Stoner to approve Resolution 2010-R09. Motion Approved 4 Yeas, 0 Nays, 1 Absent
Whereas, the public safety and fire protection of lives, businesses, community agencies and homes in the City of Ball Ground is a major responsibility of the Fire Services, and
Whereas, the sacrificial service of many volunteers throughout our county supplements and sustains much of the work of our paid firefighters, and
Whereas, firefighters – both employed and volunteer – remain ready to respond in the event they are paged for a variety of fires in various stages of threat to human life and structures, and
Whereas, our firefighters demonstrate acts of heroism in rescuing citizens from the threat of fire and often enter burning structures to bring them out to safety and medical treatment, and
Whereas, our firefighters work dangerous accident scenes on our highways and county roads, risking their own safety to extricate victims from vehicles, and
Whereas, employed and volunteer personnel of the City of Ball Ground Fire Services and volunteer stations throughout our city work together for the ultimate good of our citizens, and
Whereas, the families of our firefighters also endure interruptions of family and social activities when their member firefighters are suddenly paged out for a call, and
Whereas, the entire population of the City of Ball Ground is indebted to our fire services and volunteer firefighters and first responders,
Therefore, be it resolved that the week of September 12-19, 2010 be designated as Firefighter Appreciation Week in our city. On behalf of our citizens, we the members of the City Council of Ball Ground do hereby make this proclamation and resolution.
SO RESOLVED, this 9th day of September, 2010.
/s/ A. R. Roberts, III, MayorAttest: /s/Karen L. Jordan City Clerk b) Consider Proclamation Proclaiming the Week of September 17 through 23 as Constitution Week. Motion by Council Member Byrd, Seconded by Council Member Prettyman approve the following Proclamation. Motion Approved 4 Yeas, 0 Nays, 1 Absent
WHEREAS: September 17, 2010, marks the two hundred twenty-third anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and
WHEREAS: It is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary; and to the patriotic celebrations which will commemorate the occasion; and
WHEREAS: Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 through 23 as Constitution Week,
NOW, THEREFORE I, Mayor A. R. Roberts, III by virtue of the authority vested in me as Mayor of the City of Ball Ground, Georgia do hereby proclaim the week of September 17 through 23 as CONSTITUTION WEEK
AND ask our citizens to reaffirm the ideals of the Framers of the constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties, remembering that lost rights may never be regained.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City to be affixed this 9th day of September of the year of our Lord two thousand ten.
Signed /s/A. R. Roberts, III, Mayor
Attest: /s/ Karen L. Jordan, City Cler
c) Discussion of Well Drill Proposal.
City Manager Eric Wilmarth discussed the proposals submitted for the drilling of an exploratory well for a back up water source for the City of Ball Ground. Two proposals were received, one for a Dual Rotary Rig for $31,570.00 and a second for the use of a Mud Rotary Rig in the amount of $14.960. A lengthy discussion followed regarding the positives and negatives associated with the proposal.
Motion by Council Member Homiller, Seconded by Council Member Prettyman to authorize the City Manager to move forward with Prime Pump & Well, Inc., and the $14,960 proposal following confirmation from Emery & Garrett Groundwater, Inc., that the rig proposed by Prime Pump & Well is capable of accomplishing the drill.
Approved 4 Yeas 0 Nays 1 Absent
d) Resolution of the Mayor and Council of the City of Ball Ground authorizing the execution of any and all documents relating to the refinancing of the acquisition, construction and installation of the City Hall of 1.45 million dollars with a closing date of October 1, 2010.
City Attorney Darrell Caudill informed Mayor and Council that this resolution was required to empower Mayor Roberts to sign all documents associated with the refinancing of the City Hall as approved at the August 12, 2010 Meeting of Mayor and Council. Mr. Caudill also informed Mayor and Council that the documents had just been received by his office, and would need to be executed and return to bond council on Friday, September 10, 2010. Mr. Caudill also asked the council to authorize City Manager Eric Wilmarth to sign all documents related to the refinance and resolution in the absence of the City Clerk.
Motion by Council Member Homiller, Seconded by Council Member Prettyman to authorize City Manager Eric Wilmarth to sign all documents pertaining to the resolution and bond documents on behalf of the City Clerk.
Approved 4 Yeas 0 Nays 1 Absent
Motion by Council Member Homiller, Seconded by Council Member Byrd to approve the Resolution authorizing, among other things, the execution of documents relating to the refinancing of the acquisition, construction and installation of the City Hall of 1.45 million dollars with a closing date of October 1, 2010.
Approved 4 Yeas 0 Nays 1 Absent
Item 8: City Manager
Finance – An unaudited report of account balances, statement of revenue and expenditures for the month ended August, 31, 2010 was presented by City Administrator Wilmarth. The report showed cash on deposit totaled $643,845.45.
Efforts continue to collect delinquent property taxes.
Water Report – For the month of August 2010 the well produced 5.8 million gallons of water. An additional 19,000 gallons of water was purchased. Approximately 300,000 gallons of water was used at no cost on the Ball Ground Elementary School site. This gives us an estimated 27% loss rate for the month.
The public comment period with EPD for the renewal and increase of our water withdrawal permit has closed. Presently we are waiting to hear from EPD on issuance of new permit.
Roads and Streets – Asphalt sealant and repair material has been placed in two places on Cherokee Village Drive. We will observe over the next several months to see how the material holds up.
We are waiting on the submittal of one quote for the road repairs on Valley Street in front of the City Hall.
Approval has been received from the State Historical Preservation Office for the CDBG Sidewalk project. We are now waiting on approval from HUD before we can begin expending the grant dollars. Staff has met with GBT Engineers and they are prepared to begin as soon as the authorization to proceed is received.
We will be working with the Cherokee County Board of Education to obtain grant dollars from the Safe Routes to School Program.
Public Safety – Department responded to 539 calls for service, made 44 traffic stops, issued 23 warnings and 25 citations.
Parks and Recreation – An unexpected expenditure will be required to repair the sewer service line between the main and the restroom facility at Calvin Farmer Park. A video of the line shows that the reason for the frequent blockages is a sag in the line. Approximately 12 feet of the line will need to be replaced.
Item 9: Mayor and Council Comments:
Mayor Roberts recognized the Finance Director, Ms. Donna England for her completion of a dual track course that resulted in her received certification as a Local Government Finance Officer at both level I and level II. This is a great accomplishment both for Donna and the City of Ball Ground. Mayor Roberts also recognized the Finance Director for her efforts which resulted in the City of Ball Ground again receiving the Certification of Achievement for Excellence in Financial Reporting.
Council Member Prettyman requested that a committee be established to look at enforcement of the City ordinance that establishes the requirement for proper display of 911 street addresses for each business and dwelling within the City. Many properties are unmarked which can cause significant delays in emergency services response time. Mayor Roberts asked Council Member Byrd, Chairman of the Public Safety Committee to work with Council Member Prettyman and the Chief of Police to develop a list of properties not clearly marked and to create a plan that will result in the proper display of addresses
Item 10: Public Comments – None
Item 11: Executive Session – None
Item 12: Adjourn
There being no further business for Council consideration a motion was duly made and seconded to adjourn at 7:50 PM.
The minutes of this September 9, 2010 Meeting of Council approved this 18th day of November, 2011.