Minutes-January 13, 2011

Regular Meeting of the Mayor and City Council
City of Ball Ground, Georgia
Ball Ground City Hall ~ 7:00 P.M.

Minutes
January 13, 2011

Item 1: Meeting Called to Order by Mayor Rick Roberts

 Karen Jordan, City Clerk administered the oath of office to Council Members Frank Homiller, Post 3; Lee Prettyman, Post 2; & Andrenia   Stoner, Post 1.

 Council Members Present: John Byrd, Frank Homiller, Mickey O’Malley, Lee Prettyman & Andrenia Stoner

 Staff Present: Darrell Caudill, City Attorney; Dana Davis, Police Chief; Donna  England, Finance Director; Eric Wilmarth, City Manager; & Karen L.  Jordan, City Clerk

Item 2:  Pledge of Allegiance led by Council Member Frank Homiller  

Item 3: Appearances – None
  
Item 4: Announcements/Informational Items/Project Updates – City Administrator
 City Administrator announced the closing of City Hall on Monday, January 17, 2010  in observance of Martin Luther King, Jr. Holiday

Item 5: Approval of Minute

 a)  December 9, City Council Meeting
 Motion by Council Member Homiller, Seconded by Council Member Prettyman to approve the minutes of the December 9, 2010 council meeting as  submitted in writing by the City Clerk.
 Motion Approved 5 Yeas, 0 Nays.

Item 6:  Old Business – None

Item 7: New Business
 a)  Consider Award of Bid for Residential Solid Waste Collection and Recycling Services  (Committee Report and Recommendation)

 Mayor Roberts asked Council Member Stoner for the committee’s recommendation.  Council Member Stoner responded that it was the  recommendation of the Committee to accept the bid of North Metro Waste. 

 Council Members voted unanimously to accept the committee’s recommendation to accept the bid form North Metro Waste, Inc. for solid waste  disposal.

 b)  Consider Appointment of Mayor Pro Tempore
 Council Member Stoner put forth a motion, Seconded by Council Member Byrd to appoint Council Member Frank Homiller as Mayor Pro Tempore.
 Motion Approved 5 Yeas, 0 Nays.

 c)  Consider Appointment of 2011 Department Heads, Committees and Board Member

 Mayor Roberts recommended the following appointments for council consideration.

 Department Heads
 City Clerk- Karen L. Jordan
 Chief of Police – Dana Davis
 Elections Superintendent – Karen L. Jordan

 Special Staff
 City Attorney – Roach, Caudill & Gunn
 City Auditor – Mauldin & Jenkins
 Engineer – G. Ben Turnipseed Engineers
 Architect – Mark Robillard

 Municipal Court
 Clerk of Court – Karen L. Jordan
 Assistant Clerk of Court – Kim Forman
 Municipal Court Judge – Gary Markwell
 Associate Municipal Court Judge – Robert Dyer

 A motion was put forth by Council Member Stoner, Seconded by Council Member Homiller to approve the appointments put forth by Mayor Roberts.  
 Motion Approved 5 Yeas, 0 Nays.

 Mayor Roberts put forth the following Committee Appointments for Council consideration:

 Executive Committee: Mayor Roberts; Chairman, Members Frank Homiller & Eric Wilmarth

 Public Safety: John Byrd; Chairman, Members Lee Prettyman and Chief Davis

 Parks & Recreation: Mickey O’Malley; Chairman, Members Lee Prettyman & Karen Jordan

 Natural & Historic Resources:Andrenia Stoner; Chairman, Members Frank Homiller & Michael Chapman

 Public Works: Lee Prettyman; Chairman, Members J. C. Cornett & Frank Homiller

 Personnel:  Mayor Roberts; Chairman, Members Frank Homiller, Andrenia Stoner
         & Eric Wilmarth

 Finance/HR:  Mayor Roberts; Chairman, Members Frank Homiller, Eric Wilmarth & Donna England

 Council Member Prettyman put forth a motion, Seconded by Council Member Stoner to approve the appointments as put forth by Mayor Roberts.
 Motion Approved 5 Yeas, 0 Nays.

 d)  Consider Adoption of Ball Ground Zoning Map
 Mayor Roberts presented the City Zoning Map for Council consideration and stated that City Attorney Caudill recommended that    Council annually adopt the document at the beginning of each year.  

 Council Member Byrd put forth a motion, Seconded by Council Member Stoner to approve the Zoning Map as presented.
 Council Members voted unanimously approved the Zoning Map as presented.

 e)  Consider Adoption of Water System Mapping Proposal
 City Admin Wilmarth stated that he had received a proposal from G. Ben Turnipseed Engineering in the amount of $10,000.00 for the mapping of  the water system.  The project would include a physical GPF location reading of every fire hydrant and valve box within the water system.  A  $5,000.00 grant from the EPD is expected to offset the cost of the project.

 Motion by Council Member Homiller, Seconded by Council Member Prettyman to accept the proposal to map the City of Ball Ground Water  System from G. Ben Turnipseed Engineering in the amount of $10,000.00
 Council Members voted unanimously to engage G. Ben Turnipseed Engineering at a cost of $10,000.00 to compile a map of the City’s Water  System.

 f) Consider Application for De-Annexation for 22.92 Acres from James Phillip Thomason.  Property is located at 570 Gilmer Ferry Rd. and further  described as all that tract or parcel of land lying and being in Land Lots 60, 61, 62, 83 and 94 of the 3rd District, 2nd Section, City of Ball Ground,  Cherokee County, Georgia and being more particularly described as Map & Parcel # 03N07-048.
 Mayor Roberts presented the De-Annexation Petition submitted by James Phillip Thomason for Council consideration.

 Council Member Homiller asked what zoning classification the property would revert back to. 

 City Admin Wilmarth stated that de-annexing the property would be an issue and he was not sure if it would revert back to the previous zoning  classification.  It is my understanding the property would have to be rezoned if de-annexed.

 Council Member Homiller stated he did not see this property reverting back into the county because of it’s location to the core of the city.  He also  stated that probably at some point and time the property would have to be re-annexed.  Therefore, Council Member Homiller put forth a motion,  Seconded by Council Member O’Malley to deny Mr. Thomason’s request to de-annex the property.
 Council Members Byrd, Homiller, O’Malley and Stoner voted to deny the request.  Council Member Prettyman voted to approve the request.

 g) Consider Application for De-Annexation for 2.53 Acres from James Phillip Thomason.  Property located at 209 Ball Ground Road and further  described as all that tract or parcel of land lying and being in Land Lots 83 and 84 of the 3rd District, 2nd Section, Cherokee County, Georgia and  Said tract containing 2.98 acres and being more particularly described as Map & Parcel #03N07-046.

 Council Member Homiller put forth a motion, Seconded by Council Member O’Malley to deny the request for de-annexation. 
 Council Members Byrd, Homiller, O’Malley and Stoner voted to deny the request.  Council Member Prettyman voted to approve the request.

Item 8: City Manager Comments
 Financial Report – An unaudited report of account balances, statement of revenue and expenditures for the month ended December 31, 2010   was presented by City Administrator Wilmarth.  The report showed cash on deposit totaled $742,681.64.
 
 Public Safety – Chief Davis presented a written report of the department’s activity for the month ended December 31, 2010 and the 2010  Annual  Calls for Service and Activity Report for Mayor and Council review.

 City Administrator Wilmarth commended the Police and Public Works Departments on their response to the recent snow storm.  It is estimated the  total cost of clearing the streets and overtime for the departments to be less than $10,000.00.

 Water/Sewage – The Water System generated 5.5 million gallons of water while selling 3.4 millions. This resulted in an unaccounted loss of 38% for  the month of December.  A number of small leaks and two unread meters located on the new school site contributed to the loss.

 Administrative:  City Administrator Wilmarth announced that Mayor and Council would   conduct their annual planning retreat on Saturday, February  5, 2011 at the Cherokee County Airport Terminal.  It is scheduled to begin at 9:00AM.

 Parks & Recreation – The construction of the new soccer fields located in Calvin Farmer  Park is currently underway.

Item 9:  Mayor Roberts & City Council Comments
 Mayor Roberts expressed his desire to invite the Downtown Development Authority to the planning retreat.  Billy Peppers, City of Woodstock  Economic Development Director will address the group. 

 Mayor Roberts stated he would like to advertise for interested residents willing to serve  on various committees for the 2011 year.

 Council Members Byrd, Homiller, O’Malley, Prettyman and Stoner commended the Police and Public Works Departments for their response to the  recent snow storm.

 Council Member Homiller expressed his desire to annex right of way property up to the  Etowah River Bridge on SR 372. 

Item 10: Public Comments – None

Item 11:   Executive Session (If Needed)

Item 12: Adjourn
 There being no further business for Mayor and Council consideration a motion was duly made and seconded to adjourn the meeting at 8:00 PM.

The minutes of this January 13, 2011 Meeting of Council approved at the March 10, 2011 council meeting.

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