Minutes-November 18, 2010

Regular Meeting of the Mayor and City Council
City of Ball Ground, Georgia
Ball Ground City Hall 7:00 P.M.

MINUTES
November 18, 2010

Item 1:  Call to Order by Mayor Roberts
 Council Members John Byrd, Mickey O’Malley, Lee Prettyman & Andrenia Stoner were present.

 Absent:  Council Member Frank Homiller

 Staff Present:  Mark Anderson and Darrell Caudill, City Attorney; Dana Davis, Police Chief; Donna England, Finance Director; Michael Chapman,  Planner; Eric Wilmarth, City  Manager; Karen L. Jordan, City Clerk

Item 2:  Pledge of Allegiance 

Item 3:  Scheduled Appearances
 Rick Hartley – Presentation of Annual Financial Audit
 Rick Hartley, Mauldin & Jenkins, Certified Public Accounts, LLC presented the Annual Financial Report.  Mr. Hartley provided an overview of the   City’s financial activities for the fiscal year ended June 30, 2009.  He further stated the information contained within the report is accurate in all   material respects and is reported in a manner that presents fairly the financial position and results of operations of the various funds of the City. 

 Mr. Hartley thanked Finance Director Donna England along with other Staff Members for their assistance and contribution to the preparation of the   report

 Mr. Hartley presented on how to trade crude for Excellence in Financial Reporting to the City of Ball Ground on behalf of the Government Finance Officers  Association of the United States and Canada (GFOA) for its comprehensive annual financial report (CAFR). The Certificate of   Achievement is the highest form of recognition in the area of governmental accounting and financial reporting, and its attainment represents a   significant accomplishment by a government and its management.

 Mr. Hartley stated The CAFR has been judged by an impartial panel to meet the high  standards of the program including demonstrating a    constructive “spirit of full disclosure” to clearly communicate its financial story and motivate potential users and user groups to read the     CAFR. 

 The GFOA is a nonprofit professional association serving approximately 16,000 government finance professionals with offices in Chicago, IL, and   Washington, D.C.

 Mr. Hartley further stated that it is his belief that Ball Ground is the smallest city in the  State of Georgia to receive this award.  Mr. Hartley   commended Ms. England for her work in achieving this recognition on behalf of the City of Ball Ground.

Item 4:  Announcements/Informational Items
 City Hall will be closed November 25 & 26 in observance of Thanksgiving
 Santa will arrive at the downtown Gazebo on Friday, December 3 @ 6:30 PM
 City Hall will be closed on Friday, December 24, 2010 in observance of Christmas
 City Hall will remain open on Friday, December 31, 2010

Item 5:  Approval of August 12, 2010 Meeting Minutes
 Motion to Approve by Council Member Stoner, Seconded by Council Member O’Malley.
 Motion Approved 4-0 1 Absent
 
 Approval of September 9, 2010 Meeting Minutes
 Motion to Approve by Council Member Stoner, Seconded by Council Member Prettyman. 
 Motion Approved 4-0 1 Absent

Item 6:  Old Business – None

Item 7:  New Business
 a)Consider Awarding of Bid for Solid Waste Pickup
 Motion by Council Member Stoner, Seconded by Council Member Byrd to table until December 9, 2010 meeting.
 Motion Approved 4-0 1 Absent

 Mayor Roberts appointed an ad hoc committee comprised of Council Members Stoner and O’Malley, City Clerk Karen Jordan and employee Karla   Weaver to review proposals submitted and report back to Council at the December Meeting

 b) 1st Reading of Annexation Petition 2010-A01
 Applicant:  Bagwell & Spears Inc. & A. R. Holcomb Properties, LLc.

 Description: The property is described as all that tract or parcel of land lying and being  in Land Lot 141 of the 3rd District, 2nd Section,  Cherokee   County, Georgia,  being Tract 1A, containing 1.16 acres, more or less, according to that certain plat of survey prepared by Jim Norton, Georgia    Registered Land Surveyor Number 2260, dated March 28, 2007, a true and correct copy of which is attached hereto as Exhibit “A” and more    particularly described in Cherokee County Tax  Map No. 03N01 042A.
 Present Zoning:  GC Applicant is not seeking a change in zoning.

 Motion by Council Member Byrd, Seconded by Council Member Prettyman to approve 1st Reading.
 Motion Approved 4-0  1 Absent

 c)  1st Reading of Annexation Petition 2010-A02
 Applicant:  Howell Bridge LLC & A. R. Holcomb Properties, LLC.

 Description: The property is described as all that tract or parcel of land lying and being  in Land Lot 141 of the 3rd District, 2nd Section, Cherokee   County, Georgia,  being Tract 1b, containing 1.18 acres, Tract 1C, containing 0.04 acre, more or less, and Tract 2, containing 0.22 acre, more or   less, according to that certain plat of  survey for Howell Bridge, LLC, prepared by Jim Norton, GRLS No. 2260, dated March 28, 2007,  Georgia    Registered Land Surveyor Number 2260, dated March 28,  2007, a true and correct copy of which is attached hereto as Exhibit “A” and more    particularly described in Cherokee County Tax Map No. 03N01 042.
 Present Zoning: GC  Applicant is not seeking a change in zoning. 

 Motion by Council Member Byrd, Seconded by Council Member O’Malley to  approve 1st reading.
 Motion Approved 4-0 1 Absent

 d)  Affirm Tax Levy Date of November 1, 2010 and Due Date of December 31, 2010.
 Motion by Council Member Stoner, Seconded by Council Member O’Malley to approve.
 Motion Approved 4-0 1 Absent

 e)  Consider 1st Reading of Application for Alcohol License
 Applicant:  David Lock, OTA Ventures, LLC
 Location:  JJ’s Pizza – 248 Gilmer Ferry Road
 Motion by Council Member O’Malley, Seconded by Council Member Byrd to approve 1st Reading.
 Motion Approved 4-0 1 Absent

 f)  Consider 1st Reading of Application for Alcohol License
 Applicant:  Dhiraj Dutta, American Petro Inc.
 Location:  Chevron Food Mart – 155 Howell Bridge Road
 Motion by Council Member Stoner, Seconded by Council Member O’Malley to approve 1st Reading.
 Motion Approved 4-0 1 Absent

 g)  Consider 1st Reading of Application for Alcohol License
 Applicant:  Dhiraj Dutta
 Location:  Buddy’s Food Mart – 2880 Ball Ground Hwy
 Motion by Council Member Prettyman, Seconded by Council Member O’Malley to approve 1st Reading.
 Motion Approved 4-0. 1 Absent

Item 9:  City Administrator Report
 Financial Report – Financial Report – An unaudited report of account balances, statement of revenue and expenditures for the month ended    October 31, 2010 was presented by City Administrator Wilmarth.  The report showed cash on deposit totaled $564,791.11
  
 City Admin. Wilmarth asked Council to approve the spending of $30,000 to repair a section of Valley Street beginning in front of City Hall and   ending at the 1st  entrance of the Post Office. 
 
 Motion by Council Member Byrd, Seconded by Council Member Stoner to approve this expenditure.
 Motion Approved 4-0 1 Absent

 City Admin. Wilmarth asked Council to approve the request to receive bids for a new  police vehicle to replace the 2001 vehicle and to accept the   bid at or below $35,000.00.  The car would be financed through the GMA Lease/Purchase Program.

 Motion by Council Member Byrd, Seconded by Council Member Prettyman to approve City Admin, Wilmarth request to accept bids for a    new police vehicle to be purchased through the Georgia Municipal Association Lease/Purchase Program.
 Motion Approved 4-0 1 Absent

 City Admin. Wilmarth stated he would be meeting with our city engineer to receive drawings for the CDBG Sidewalk Project.  He therefore    requested Council approve authorization for staff to advertise for bids to construct the project as outlined in the project proposal.

 Council Member Prettyman put forth a motion, Seconded by Council Member Stoner to authorize City Admin. Wilmarth to advertise for bids to    construct the sidewalk upon  receipt of the project plans.
 Motion Approved 4-01 Absent

Item 10:  Mayor Roberts and City Council Report
 Council Member Prettyman stated that as of February 1, 2011 the ordinance related to the Display of Street Address Numbers would be    enforced.  The ordinance has been effect for some time but has not been enforced.  Residents can call City Hall for information concerning the    specification of installing the numbers and can also request assistance to properly install the numbers from members of the Volunteer  Fire    Department.

Item 11:  Public Comments

Item 12:  Executive Session (If Needed)

Item 13:  Adjourn
 There being no further business for Council consideration a motion was duly seconded to adjourn at 9:00 PM

 The minutes of this November 18, 2010 meeting approved this 9th day of December, 20110.

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