March 13, 2008

Regular Meeting of the Mayor and City Council
City of Ball Ground, Georgia
Ball Ground City Hall ~ 7:00 P.M.

MINUTES
March 13, 2008

Item 1:    Meeting Called to Order
In the absence of Mayor Roberts, Frank Homiller, Mayor Pro Tem called the meeting to order.

Council Members Present:      John Byrd, Ashley Holcomb, Frank Homiller,
Lee Prettyman & Andrenia Stoner

Staff Present:    Darrell Caudill, City Attorney; Dana Davis, Police Chief;
Michael Chapman, Planner and Eric Wilmarth, City Manager &         Karen Jordan, City Clerk

Item 2:     Pledge of Allegiance led by Mayor Pro Tem Homiller

Item 3:    Public Hearings, Comments & Recognition of Guest
Public Hearing to accept comments related to the issuance of a license for     package sales of beer and wine by Dustin Thomas Hewatt at 3005 Canton     Hwy, Ball Ground, Ga. 30107.

Hearing none the public hearing was closed.

Item 4: Announcements/Informational Items/Project Updates – City Manager
The dedication of the New City Hall will be held in September rather than in     April as previously announced.

Donations are now being solicited to fund the installation of a     Commemorative Bell in the Tower of the newly built City Hall.

Item 5:    Approval of Minutes
a)    February 14, 2008 Regular Scheduled Meeting
Council Member Holcomb put forth a motion to approve the minutes of the     February 14, 2008 regular meeting of Council as submitted in writing by the     City Clerk.  Council Member Stoner seconded the motion.
Motion approved unanimously.  4 Yeas 0 Nays

Item 6: Old Business
a)  Consider 2nd Reading of Annexation Petition 2008-A01 Barbara     Edwards, Applicant
The property consists of 5.45 acres & is located at 8049 & 8051 Ball Ground     Hwy. in Ball Ground, Georgia 30107. The property is described as all that     tract or parcel of land lying and being Land Lot 138 of the 3rd District, 2nd     Section Cherokee County, Georgia and further described as Cherokee     County Tax Map 03N01, Parcel(s) 84 & 85. This property is presently zoned     Light Industrial (LI) /grandfathered as heavy industrial.  No change in zoning     is requested at this time.

Mayor Pro Tem Homiller presented the annexation petition for discussion.      There was none.

Motion to approve by Council Member Holcomb, Seconded by Council     Member Prettyman.  Motion Approved.  4 Yeas  0 Nays

b)    Consider 2nd Reading of Annexation Petition 2008-A02 Lanier Ingram,
Applicant
The property consists of 1.44 Acres and is located at 9820 Ball Ground Hwy.     in Ball Ground, Georgia 30107.  The property is described as all that tract or     parcel of land lying and being Land Lot 309 of the 4th District, 2nd     Section     Cherokee County, Georgia and further described as Cherokee County      Tax     Map 04N04B, Parcel011C.  This property is presently zoned Light     Industrial (LI).  No change in zoning is requested at this time.

Mayor Pro Tem Homiller presented the annexation petition for discussion.      There was none.

Motion to approve by Council Member Stoner, Seconded by Council Member     Holcomb.  Motion Approved.  4 Yeas  0 Nays

Item 7:    New Business
a)    Award Bid for Construction of Valley Street
City Adm. Wilmarth presented a tabulation of bids from the February 14, 2008     bid opening for Mayor and Council review.  The following bids were received:

  • Weaver Grading & Hauling, Inc. – $387,1800.00
  • G.E.M. Contracting, Inc. – $479,030.00
  • Tritt Contracting – $431,660.00
  • Butch Thompson Enterprise, Inc. – $744,128.00
  • N. J. Wilbanks – $482,466.00

Council Member Byrd put forth a motion to accept the lowest bid of     $387.180.00 submitted by Weaver Grading and Hauling, Inc.  Council     Member Stoner     seconded the motion.
Motion Approved.  3 Yeas 0 Nays
Council Member Holcomb abstained from the discussion and voting.

City Adm. Wilmarth asked Council Members to approve an additional     $10,000.00 to fund the hiring of a GEO Contractor to monitor and inspect     the soil     compaction of the road project.

Motion by Council Member Stoner, Seconded by Council Member Byrd to     approve the request to spend up to $10,000.00 to engage a GEO Contractor     to monitor and inspect the soil compaction of the Valley Street Road Project.
Motion Approved.  3 Yeas  0 Nays  Council Member Holcomb abstained from     voting.

b)    Presentation of Concept Plan by CSC General Contracting
No one from CSC General Contracting as present.  No action taken.

c)     Consider Toilet Retrofit Program
City Adm. Wilmarth provided an overview of the process for district water     utilities to follow in order to participate in the Metropolitan North Georgia     Water Planning District Rebate Program.

Council Member Stoner put forth a motion, Seconded by Council Member     Prettyman stating that; The City of Ball Ground Water System will      develop and implement a water conservation program within its service     area and authorize the Metropolitan North Georgia Water Planning District to     coordinate and manage a District-wide Toilet Retrofit Program by providing     administrative services as stated in the section titled Duties of the District in     the agreement and that the City of Ball Ground agrees to provide rebate     funding for up to 20 units.
Motion Approved.  4 Yeas  0 Nays

d)     1st Reading of Application for Retail Sales of Beer & Wine – Dustin     Thomas Hewatt, Applicant

Mayor Pro Tem Homiller presented the application and stated no     public comment was received.

Council Member Holcomb put forth a motion to approve the first reading of     the application.  Council Member Byrd seconded the motion.
Motion Approved.  4 Yeas  0 Nays

e)     Consider the following properties for surplus
·  Used Water Meters
·  Itron Radio Read Units
·  Utility Trailer

City Adm. Wilmarth recommended Mayor and Council consider the above     listed properties as surplus.

Council Member Holcomb put forth a motion, Seconded by Council Member     Stoner to declare the following properties as surplus: used water     meters,  Itron Radio Read Units and one (1) utility trailer
Motion Approved.  4 Yeas  0 Nays

f)    Zoning Map
Mayor Pro Tem Homiller presented the Official Zoning Map of the City of Ball     Ground for comment.

Hearing none a motion was put forth by Council Member Byrd, Seconded by     Council Member Prettyman to adopt the Zoning Map of the City of Ball     Ground as submitted.
Motion Approved.  4 Yeas  0 Nays

Item 8:     City Administrator Comments
Financial Report – City Adm. Wilmarth presented a statement of revenue     and expenditures for all funds totaling $678,438.24 for period ended February     29, 2008.

A first draft of the 2008-2009 Budget has been prepared and presented to     Mayor Roberts for his review.  Council Members should receive a copy for     review within the next couple of weeks.

Water & Sewage – Efforts to coordinate a date with the geologist and well     driller to begin drilling at a potential well site are ongoing.

A letter of approval from the EPD to test the water quality at a well on the     property known as the Leo Taylor Farm has been received.  The cost to     perform the test will be approximately $1,700.00

Water Department employees David Dean and Joey Ingram are preparing to     test for their Class Two Water Licenses.

Parks and Recreation – Recent heavy rains have flooded the Community     Building on several occasions causing staff to scramble for a solution to     correct the problem.   A company has been hired to install a french drainage     system     around the entire building in hopes of eliminating the flooding.

Public Works Crews have cleared debris from the walking trail in Calvin     Farmer Park.
.
Public Safety – Courts are mandated to add an additional 10% fee to each     ticket processed for the purpose of funding training for police officers.  At     some point and time those funds have been diverted to fund another     program other than training.  Because of this each individual department will     now be     responsible for the funding of their training classes.

Chief Davis provided Mayor and Council with a written report of the     department’s monthly activity for period ending February 29, 2008.

Item 9:    City Council Comments

Item 10: Executive Session
At this time a motion was made by Council Member Holcomb, Seconded by       Council Member Stoner to adjourn into executive session for the purpose of       discussing with legal council possible litigation.
Motion Approved.  4 Yeas  0 Nays

Following discussion a motion was made by Council Member Holcomb,              Seconded by Council Member Stoner to adjourn back into the regular               meeting.
Motion Approved.  4 Yeas  0 Nays

Item 11:  Adjourn
There being no further business for council consideration a motion was duly       made and seconded to adjourn.
Motion Approved.  4 Yeas  0 Nays

The Minutes of this March 13, 2008 Meeting of Council approved this 10th Day of April, 2008.

________________________
Mayor Pro Tem Homiller

__________________________        _________________________
Council Member Byrd                Council Member Holcomb

__________________________        _________________________
Council Member Prettyman            Council Member Stoner

Attest __________________________
Karen L. Jordan, City Clerk

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