Oct. 11, 2007

Regular Meeting of the Mayor and Council
City of Ball Ground, Georgia
Ball Ground Public Library – 435 Old Canton Rd.
7:00 PM

Minutes
Thursday, October 11, 2007

Item 1:        Call Meeting to Order                Mayor Roberts
Council Members Present:  Ashley Holcomb, Frank Homiller, Lee Prettyman & Andrenia Stoner

Council Member John Byrd was absent due to sickness.

Staff Present:  Darrell Caudill; City Attorney, Dana Davis; Police Chief, Eric Wilmarth; City Manager, Karen L. Jordan; City Clerk

Item 2:        Pledge of Allegiance                Council Member Prettyman

Item 3:        Public Comments

Heidi Pryor of 3936 Cherry Grove Rd asked the status of the Growth Boundary Map.

Mayor Roberts stated a meeting with County Official to discuss the Growth Boundary Agreement had not yet been scheduled.

Item 4:        Announcement & Project Updates        City Manager
Recognize Scot Reddy for his Eagle Scout Project
Mayor Roberts presented Scot Reddy of Ball Ground Scout Troop 1755 a key to the City and a certificate of appreciation for his work to renovate the City Park.  The renovation project was part of the requirements for Scot to earn the status of Eagle Scout.

Item 5:      Approve Minutes of the September 13th & 27th Council Meetings
Council Member Stoner made a motion to approve the minutes of the September 13, 2007 regular scheduled meeting of Council as submitted in writing by the City Clerk.  Council Member Holcomb seconded the motion.  Motion Approved.  4 Yeas    0 Nays

Item 6:        Old Business
a)    2nd Reading of Amendment to Code Title 7; Chapter 8, Titled Adult Entertainment Ordinance

Council Member Holcomb moved to approve the second reading of an Amendment to Code Title 7; Chapter 8, Titled Adult Entertainment Ordinance.  Council Member Stoner seconded the motion.  Motion Approved.      4 Yeas    0 Nays

b)    2nd Reading of Amendment to Code Division 104, Establishment of District Standards and Permitted Uses of the Comprehensive Development Code

Council Member Homiller moved to approve the second reading of an Amendment to Code Division 104, Establishment of District Standards and Permitted uses of the Comprehensive Development Code.  Council Member Prettyman seconded the motion.  Motion Approved.  4 Yeas    0 Nays

c)    Second Reading of Annexation Petition No. 2007-A06 Milton Blankinship, Applicant

Mayor Roberts presented Annexation Petition No. 2007-A06.

Council Member Holcomb moved to table Annexation Petition No. 2007-A06 indefinitely.  Council Member Prettyman seconded the motion.  Motion Approved.  4 Yeas        0 Nays

d)    Second Reading of Annexation Petition No. 2007-A07 Deborah McKinney & Mattie L. Price, Applicants

Council Member Homiller moved to approve the second reading of Annexation Petition No. 2007-A07 as presented by Mayor Roberts.  Council Member Holcomb seconded the motion.  Motion Approved.  4 Yeas    0 Nays

e)    Second Reading of Annexation Petition NO. 2007-A08 Emerald Land & Development, LLC., Applicant

Council Member Holcomb moved to approve the second reading of Annexation Petition No. 2007-A08 as presented by Mayor Roberts.  Council Member Prettyman seconded the motion.  Motion Approved.  4 Yeas    0 Nays

f)    Second Reading of Annexation Petition No. 2007-A09 Charlie Ross, Watkins & Ross Family, LLC., Applicant

Council Member Prettyman moved to approve the second reading of Annexation Petition No. 2007-A09 as presented by Mayor Roberts.  Council Member Holcomb seconded the motion.  Motion Approved.    4 Yeas    0 Nays

g)    Second Reading of Annexation Petition No. 2007-A010 Real Property Investments, LLC, Applicant

Council Member Homiller moved to approve the second reading of Annexation Petition No. 2007-A10 with the following conditions listed below as presented by Mayor Roberts.  Council Member Stoner seconded the motion.  Motion Approved.  4 Yeas    0 Nays

The conditions are as follows:
1.    The 3 buildings at the entrance must be constructed in complete compliance with the existing City of Ball Ground architectural guidelines, meaning full brick, stone, stucco, architectural block or wood wherever visible from a public street or private residence.

2.    All buildings will require fronts of brick, stone, stucco, architectural block or wood.

3.    Corner lots will contain brick, stone, stucco, architectural block or wood on the full front and the side facing the street.

4.    Parking will be maximized on the sides of the buildings with shared parking between buildings wherever terrain allows.  In order to accommodate this, the City will work with the developer on a site by site basis to reduce or eliminate the building line setback on one side or the other of a property so the buildings can be pushed further apart in order to accommodate parking between the buildings rather than in front of the buildings.

5.    The walls of the buildings in parking areas will alternate between partial brick and full brick walls to provide a variation in visual effect.

6.    The buffer may be reduced from 50 feet to a 25 foot planted buffer with the consent of the adjoining property owner with whom the buffer is required.

7.    A 10 year reimbursement agreement for extension of the gravity sewer line and construction of new lift station will be allowed.

8.    Developer will be required to work with the City to establish some type of visual variation in the cul-de-sacs.

9.    It is our understanding that the developer may choose to donate property to Sharp Mountain Baptist Church.  If this donation takes place, the developer will receive credit for the “buffer” property, providing that the developer notifies Sharp Mountain Church when the property is donated that it is “buffer” property.

h)    Second Reading of Annexation Petition No. 2007-A011 Real Property Investments, LLC, Applicant

Council Member Homiller moved to approve the second reading of Annexation Petition No. 2007-A011 as presented by Mayor Roberts.  Council Member Stoner seconded the motion.  Motion Approved. 4 Yeas        0 Nays

i)    Second Reading of Annexation Petition No. 2007-A012 A&B Property Re-Development, LLC, Applicant

Council Member Holcomb moved to approve the second reading of Annexation Petition No. 2007-A012 as presented by Mayor Roberts.  Council Member Stoner seconded the motion.  Motion Approved.        4 Yeas        0 Nays

j)    Second Reading of Annexation Petition No. 2007-A013 L. Austin & Beatrice Flint, Applicant

Council Member Holcomb moved to approve the second reading of Annexation Petition No. 2007-A013 as presented by Mayor Roberts.  Council Member Stoner seconded the motion.  Motion Approved.        4 Yeas        0 Nays

k)    Second Reading of Annexation Petition No. 2007-A014 L. Austin Flint, Applicant

Council Member Holcomb moved to approve the second reading of Annexation Petition No. 2007-A014 as presented by Mayor Roberts.  Council Member Stoner seconded the motion.  Motion Approved.        4 Yeas        0 Nays

l)    Second Reading of Annexation Petition No. 2007-A015 Dale Turner, Cherry Grove Properties, LLC. Applicant

Council Member Prettyman moved to table the second reading of Annexation Petition No. 2007-A015 until the November 8, 2007 Council Meeting.  Council Member Stoner seconded the motion.  Motion Approved.  4 Yeas  0 Nays

m)    Second Reading of Annexation Petition No. 2007-A016 Gary Burrows, Applicant

Council Member Holcomb moved to table the second reading of Annexation Petition No. 2007-A016 until the November 8, 2007 Council Meeting.  Council Member Prettyman seconded the motion.  Motion Approved.  4 Yeas  0 Nays

n)    Second Reading of Annexation Petition No. 2007-017 James Anthony Howell, Applicant

Council Member Holcomb moved to table the second reading of Annexation Petition No. 2007-17 as presented by Mayor Roberts.  Council Member Prettyman seconded the motion.  Motion Approved.  4 Yeas  0 Nays

Item 7:         New Business
a)    Annexation Petition No. 2007-A018 Barbara Ann Jones Edwards, Applicant.  The property consists of 5.45 acres and is located at 8049 & 8051 Ball Ground Hwy in Ball Ground, Ga. 30107.  The property is described as all that tract or parcel of land lying and being in Land Lot 138 of the 3rd District, Cherokee County, Ga. and further described as Cherokee County Tax Map No. 03N01-084 & 03N01-085.  This property is presently zoned R-80.  No change in zoning is requested at this time.

At the request of the petitioner this annexation petition was withdrawn.

b)    Charles Kelly, 260 Lowery St.; request permission to replace existing single wide mobile home with new doublewide mobile home.

Council Member Prettyman moved to approve the request by Charles Kelly to replace his existing mobile home with a new one.  Council Member Stoner seconded the motion.  Motion Approved.  4 Yeas   0 Nays

c)    Establish City Property Tax Levi and Due Date

A motion by Council Member Holcomb, second by Council Member Prettyman to levy the 2007 City Property Tax as of November 1, 2007 and a due date of December 31, 2007.   Vote     4 Yeas     0 Nays

d)    Zoning Request:  Case No. 07-10-039 Ricky & Michele Chandler requesting to rezone 0.474 acres from R-15 (non conforming use) to RM- 4.  If rezoned the property would be utilized to construct two single family detached homes.  Currently there are two dilapidated vacant houses on the property located at 159 Terrell St. and described as Cherokee Co. Tax Map 94N02, Parcel 009.

Mayor Roberts presented the case.

No one spoke in favor or opposition.

Council Member Holcomb moved to approve with the following condition:
* The existing structure must be removed no later than 120 days from this     date.

Council Member Prettyman seconded the motion.

Motion to recommend approval was passed.  4 Yeas  0 Nays

e)    Consider Resolution R07-06 Valley Street Funding

Council Member Homiller moved to table this item of business for 30 days.  Council Member Prettyman seconded the motion.  Motion approved.  4 Yeas      0 Nays

f)    Request opening checking account(s) at United Community Bank

Council Member Stoner moved to table this item of business for 30 days.  Council Member Holcomb seconded the motion.  Motion approved.  3 Yeas        0 Nays   Council Member Homiller abstained from voting.

Item 8:     City Manager/Department Heads
City Manager Eric Wilmarth reported on the following:

Administrative – October 23, 2007 has been tentatively scheduled as the completion date of the new city hall buildings.

Continue to solicit comments concerning the preliminary Charrette Report.  Council Members suggested discussing the report at the October work session.

City Clerk Karen Jordan will attend a two day training course designed to provide the Board of Zoning Appeals members with legal, technical and organizational knowledge and skills.

Finance – Finance Director Randy Westbrook continues to compile information necessary to prepare our Certified Annual Financial Report (CAFR).  The report should be ready for submittal to Council at the December meeting.

A report of account balances, statement of revenue and expenditures for the period ending September 30, 2007 was presented by City Manager due to the absence of Finance Director Randy Westbrook.   Cash on deposit as of September 30, 2007 totaled $906,500.87

Finance Director Randy Westbrook attended the Georgia Finance Officers Annual Conference in Savannah.

Water & Sewer – 1.8 million gallons of water was purchased from CCWSA in addition to 3.7 million gallons of water produced by the City Well totaling 5.5 million gallons of water produced for the month of September.  This amount is down 2 million from the previous month.  The percentage lost for the same time period was 22%, down 2% from the previous month.

A $13,125.00 grant has been received from the Ga. Department of Community Affairs for the purchase of a generator.  The generator will be installed at the Well House for emergency use.  The balance of $4,375.00 will be received upon completion of the project.

Roads & Streets – The dry weather continues to have severe impact on our trees.  So far this year seven trees have been removed because they posed a hazard.

The City has been awarded a grant in the amount of $18,500.00 from the Department of Community Affairs for the construction of a sidewalk along Mound Street.  The City will contribute approximately $2,500.00 to the project.

A portion of Strippling Street located between Canton Hwy and Grogan St. was declared as “Surplus” property two months ago by Council.  The property was surveyed and notice to bid on the two tracts was advertised in the Cherokee Tribune.  A bid of $8,125.00 was received on tract two.  City Mgr. Wilmarth recommended Council proceed with acceptance of the bid.

Council Member Homiller put fort a motion to accept the bid of $8,125.00 from Pat and Larry Nix for the purchase of tract two.  Council Member Prettyman seconded the motion.  Motion approved.  4 Yeas   0 Nays

Public Safety – Chief Davis presented a written report of the Department’s activity for the month of September for Mayor and Council review.

Sergeant Coy Turner conducted a safety awareness and identification program at Ball Ground Elementary School.  He also participated in the school’s Patriots Day Event.

A Neighborhood Watch organizational meeting was held by the Police Department Staff.

Officer Reeves conducted a bicycle safety program for the children at Little Hearts Depot Day Care.  He also gave a presentation of safety tips to the first graders of Ball Ground Elementary on their visit to City Hall.

Parks & Recreation – Lions Club Field has undergone improvements to the outfield for the past several weeks.  The overgrown trees and debris has been cleared from the outfield area.  This will allow more parking for visitors to the park.

Item 9:    Mayor’s Report
Mayor Roberts talked about the meeting he attended today at the Atlanta Regional Commission.   He stated Pat Stevens presented a summary of the drought situation in the metro area.

Mayor Roberts expressed his concern for our water supply and encouraged everyone to conserve water as much as possible.   The City’s water supply has come from a well for 70 years and it has not failed us yet stated Mayor Roberts.

Mayor Roberts announced the City will celebrate its 125th birthday next year.  He
asked for each Council Member to appoint a member of the community to the Quasquicentennial Committee.

If everything goes according to plan we will hold the December Council Meeting in the New City Hall announced Mayor Roberts.  A ribbon cutting will be held in December for a date to be announced later.

Item 10:      Executive Session (If Needed)

Item 11:      Adjourn
There being no further business for Mayor and Council consideration a motion was duly made and second to adjourn.

The minutes of this October 11, 2007 Meeting of Council approved this 8th Day of November, 2007.

_____________________         _____________________________
Mayor A. R. Roberts, III                Council Member Frank Homiller

______________________           _____________________________
Council Member John Byrd                Council Member Ashley Holcomb

________________________     _____________________________
Council Member Lee Prettyman            Council Member Andrenia Stoner

Attest __________________________
City Clerk Karen L. Jordan

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