October 9, 2008

Regular Meeting of the Mayor and City Council
City of Ball Ground, Georgia
Ball Ground City Hall ~ 7:00 P.M.

Minutes
October 9, 2008

Item 1: Meeting Called to Order by Mayor Rick Roberts

Council Members Present:  John Byrd, Ashley Holcomb, Frank Homiller, Lee Prettyman and Andrenia Stoner

Staff Present:  Darrell Caudill, City Attorney; Dana Davis, Police Chief; Donna England,                        Finance Director;  Michael Chapman, Planner and Eric Wilmarth, City                         Manager & Karen Jordan, City Clerk

Item 2: Pledge of Allegiance

Item 3: Public Comments /Appearances – None

Item 4: Announcements, Etc. – City Administrator Wilmarth
Halloween/Trick-or-Treating on October 31, 2008.
City Hall will be closed November 11, 2008 in observance of Veterans Day.

City Admin. Wilmarth stated the Streetscape Project has officially begun.

The search for an alternative source of water has been placed on hold due to our current     financial status.

Item 5:     Approve Minutes of September 11, 2008
Council Member Stoner put forth a motion, Seconded by Council Member Holcomb to     approve the minutes of the September 11, 2008  regular scheduled meeting as submitted in     writing by City Clerk Karen Jordan.
Motion Approved 5 Yeas 0 Nays.

Item 6: Old Business – None

Item 7: New Business
a)     Consider Adoption of Proposed Fire Dept. Impact Fees
Mayor Roberts recommend Council table this item of business until additional information     could be obtained.
Council Member Byrd put forth a motion, Seconded by Council Member Holcomb to table     this item of business.
Motion Approved 5 Yeas 0 Nays.

b)    Consider Purchase of New Police Dept. Vehicle
City Admin. Wilmarth reported that Chief Davis was in search of proposals for the purchase of a new police vehicle.  The new vehicle is scheduled to replace vehicle #2 which currently has approximately 170,000 miles on it.  This expenditure was included in the Police Department’s 2008-2009 Budget stated City Admin. Wilmarth.

Council Member Homiller put forth a motion, Seconded by Council Member Byrd to approve the purchase of a new police department vehicle to replace vehicle #2.
Motion Approved 5 Yeas 0 Nays.

c)    Consider Proposal to Increase Water Rates
Mayor Roberts stated this item of business was previously discussed at the work session, therefore called for a motion from Council.

Council Member Byrd put forth a motion, Seconded by Council Member Stoner to increase each monthly water bill $5.00.

Following discussion as to why we should raise rates and if the rates could be rescinded at a later date, Mayor Roberts called for the vote.
Motion Approved 5 Yeas 0 Nays.

d)     Consider contract extension with Waste Mgt. For Solid Waste Disposal
Mayor Roberts stated that City Admin. Wilmarth had briefed Council on the specifics of the     contract at the work session and therefore called for Council to act on the matter.
Council Member Homiller put forth a motion, Seconded by Council Member Holcomb to     approve a one year extension on a contract between Waste Management and the City of Ball     Ground for solid waste disposal as outlined below.

  • Once per week curbside service for trash with a 96 gallon cart.
  • Once per week curbside service for recycling with a 65 gallon cart.
  • Once per week curbside service for yard waste and bulky waste.
  • Monthly rate of $14.00 per home for services stated.
  • The fuel surcharge will remain the same at 6%.
  • Ask that the City of Ball Ground designate Waste Management as the exclusive waste hauler in the City. Upon which time a discount to seniors (65 yrs of age and older) will be offered.
  • Provide backdoor service to all seniors, handicapped or disabled citizens at the same rate as curbside customers.
  • Provide an 8 yard dumpster at City Hall with once per week service at no charge.
  • Provide an 8 yard dumpster at City Hall for cardboard and paper recycling at no charge.

Motion Approved 5 yeas 0 Nays.

e)     Consider Proposal from the DDA to acquire the old City Hall Bldg. located at 301 Gilmer     Ferry Road.
City Admin. Wilmarth outlined a proposal from Regions Bank referencing the Downtown     Development Authority request to borrow up to $50,000.00. The proposal stated     the loan     would be a 60-month loan based on a 15-year amortization schedule at 7.4% interest.

The Downtown Development Authority’s proposal to acquire ownership and renovate the old     City Hall was discussed at length by Mayor and Council.

Following the discussion Council Member Homiller put forth a motion, Seconded by Council     Member Byrd that;

  • The City of Ball Ground Governing Authority agrees to deed property located at 301 Gilmer Ferry Road (a.k.a. Old City Hall Building) to the Downtown Development Authority for the amount of $10.00; and
  • Such deed is to be inclusive of all reversionary language and first right of refusal to the City of Ball Ground Governing Authority; and
  • It is understood that the Downtown Development Authority will advertise the property for lease and supervise described property; and
  • It is understood that the Downtown Development Authority will renovate building to the specification of lessee with expense not to exceed $50,000.00.

Motion Approved 5 Yeas 0 Nays.

Item 8: City Administrator Report
Finance Department
A written report of all account balances for period ended September 30, 2008 was presented     for Mayor and Council Members review. The report showed a total balance of all accounts of     $482,991.13.

2008 Property Tax Digest received and currently under review.  The bills are scheduled to be     mailed on or before October 31, 2008 and due and payable on or before December 31, 2008.

Roads and Streets
Terrell Street at the intersection of Old Canton Road is scheduled to be repaired at a cost of     approximately $1,950.00.  Also scheduled to be repaired is Roy Haynes Drive and Donna     Drive.  The cost of this project is approximately $1,210.00.

Water and Sewage
For the month ended September 30, 2008 we produced 3.8 million gallons of water from our     well.  We purchased an additional 1.5 million gallons of water from CCWSA.  778 customers     were billed for the month of September.   The system continues to experience an     approximate 30% loss of water.

During the month of September several problems plagued the Old Dawsonville Rd. and     Cherokee Village sewage lift station.  The cost of repairs totaled approximately $4,220.00.

Public Safety
A written report of the department’s activity was presented by Chief Davis.    The report     reflected 438 calls responded to by the department.  Also, the department is investigating     several incidents of vandalism at Calvin Farmer Park and a couple of building downtown.

Planning and Zoning
Michael Chapman, Staff Planner is currently working to update the Solid Waste Management     Plan.  A draft for Mayor and Council review will be forth coming.

As part of the new Comprehensive Plan the Service Delivery Strategy Agreement is     scheduled to be submitted to the Department of Community Affairs on or before October 31,     2008.  At this time the agreement remains incomplete and an extension has been applied for.

Michael Chapman, Staff Planner is preparing a grant application for funds to construct a     walking trail along Valley Street.

Item 9: Mayor Roberts and City Council Members Comments
Mayor Roberts thanked everyone who helped make the Dedication of the New City Hall a     success.  It far exceeded my expatiations stated Mayor Roberts.

Comments from Council Members
Council Member Homiller expressed his disgust with loosing the Train Depot but stated he     was happy to be able to save the old City Hall Building.

Council Member Prettyman also commended Staff for the work each contributed to the City     Hall dedication festivities.

Item 10: Executive Session (If needed)

Item 11: Adjourn
There being no further business for Mayor and Council consideration a motion was duly     made and seconded to adjourn the meeting at 8:15 PM.

The minutes of this October 9, 2008 Meeting of Council approved this 13th day of     November, 2008.

____________________________        _____________________________
Mayor A. R. Roberts, III            Council Member Frank Homiller

____________________________        _____________________________
Council Member John Byrd            Council Member Ashley Holcomb

____________________________        _____________________________
Council Member Lee Prettyman        Council Member Andrenia Stoner

Attest __________________________
City Clerk Karen L. Jordan

Work Session of the Mayor and City Council
City of Ball Ground, Georgia
Ball Ground City Hall ~ 6:00 P.M.

Minutes
October 9, 2008

Mayor Roberts called the work session to order at 6:00 PM.

Council Members Present: Byrd, Holcomb, Homiller & Stoner

Council Members Absent: Prettyman

Staff Present:  Darrell Caudill, City Attorney; Dana Davis, Police Chief; Donna England,                        Finance Director;  Michael Chapman, Planner and Eric Wilmarth, City                          Manager & Karen Jordan, City Clerk

The following items were discussed with no action taken.

1. Discussion of Increase in Water Rates.
City Adm. Wilmarth presented an outline of a proposed plan to increase water rates.

Mayor Roberts and Council Members discussed the proposed rates as outlined.

2. Discussion of Proposed Fire Impact Fee
City Adm. Wilmarth stated a Fire Impact Fee had been discussed with Cherokee County Commission Chairman Ahrens and Commissioner Johnston earlier in the year. The process to establish our own ordinance, etc at this time is not worth the effort. However, upon review of the county ordinance, The City of Ball Ground could adopt their ordinance as whole or certain portions.

Mayor Roberts and Council Members discussed options.

3. Renewal of Waste Mgt. Contract
Eric outlined the services proposed in the contract.

Mayor Roberts and Council Members the contract as proposed.

There being no further business for Mayor and Council Members discussion.  The meeting was adjourned at 7:05

The minutes of this October 9, 2008 Work Session of Council approved this 13th day of November, 2008.

____________________________        _____________________________
Mayor A. R. Roberts, III                                    Council Member Frank Homiller

____________________________        _____________________________
Council Member John Byrd                             Council Member Ashley Holcomb

___________________________        _____________________________
Council Member Lee Prettyman                    Council Member Andrenia Stoner

Attest __________________________
City Clerk Karen L. Jordan

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