October 12, 2014 Unapproved Minutes

Regular Meeting of the Mayor and City Council
City of Ball Ground, Georgia
Ball Ground City Hall ~ 7:00 P.M.

MINUTES
October 12, 2017

Item 1: Meeting Called to Order by Mayor Rick Roberts.

Council Members Present: John Byrd, Frank Homiller, Lee Prettyman and Andrenia Stoner

Staff Present: Donna England, Michael Chapman, Darrell Caudill, Eric Wilmarth and Karen Jordan

Item 2: Pledge of Allegiance

Item 3: Appearances
Recognizing and Presenting a Proclamation for Red Ribbon Week
Mayor Roberts read a proclamation declaring October 23-30 as Red Ribbon Week in the City of Ball Ground and presented the proclamation to Young Marine Private First Class Spratling, Young Marine Private Rowell and Young Marine Private Shockley.

Item 4: Announcements/Informational Items/Project Updates – City Manager
• October 19 Livable Centers Initiative (LCI) Team Meeting
• October 27 Spooktacular and Movie in the Park
• December 2 March of the Toys – Toys for Tots Parade

Item 5: Consider Approval of August 10, 2017 Council Meeting Minutes
Council Member Stoner put forth a motion, Seconded by Council Member Byrd to approve the minutes of the August 10. 2017 Council Meeting as submitted in writing by the City Clerk.
Motion Unanimously Approved

Item 6: Old Business
a) Consider Second Reading of New Ordinance to The Code of The City of Ball Ground Chapter 28 Titled Utilities; Division 3. Sewers: Prohibiting private wastewater systems within the City of Ball Ground service delivery area.
Council Member Homiller put forth a motion, Seconded by Council Member O’Malley to approve the second reading of this ordinance as submitted at the September Council Meeting.
Motion Unanimously Approved

b) Consider Second Reading of Special Events Policy and Procedure
Council Member Prettyman put forth a motion, Seconded by Council Member Stoner to approve the second reading of this policy and procedure as related to special events as submitted at the September Council Meeting.
Motion Unanimously Approved

Item 7: New Business
a) Ratify Decision to Award Bid to Construct Senior Center
City Manager Wilmarth announced two (2) bids were submitted for the construction of the new Senior Center.

Company Bid Amount
Latimer Construction Co. LLC $283,300.00
W.E. Contracting $365,939.00

City Manager Wilmarth stated because of time constraints the Executive Committee comprised of Mayor Roberts, Council Member Frank Homiller and himself met to review the bids. City Manager Wilmarth stated the Executive Committee decided to award the contract to Latimer Construction Co., LLC in the amount of $283,300.00.

Council Member Stoner put forth a motion, Seconded by Council Member O’Malley to approve the decision of the Executive Board to award the contract to Latimer Construction Co., LLC to construct the Ball Ground Senior Center in the amount of $283,300.00.
Motion Unanimously Approved

b) Consider Purchase of New Police Vehicle
Chief Reeves submitted a proposal to purchase a new police vehicle through the Georgia Municipal Association Lease Purchase Program. The vehicle of choice is a 2018 Ford All Wheel Drive Explorer.

Base Price of Vehicle $25,776.00
Emergency Equipment $13,950.19
Total Price Delivered $39,726.19

Council Member Prettyman put forth a motion, Seconded by Council Member Byrd to approve the purchase of the 2018 Ford All Wheel Drive Explorer through the GMA Lease Purchase Program
Motion Unanimously Approved

Item 8: City Manager Comments
Financial Report – City Manager Wilmarth presented an unaudited report of account balances, statement of revenue and expenditures for the month ended September 30, 2017. The report showed cash on deposit totaled $652,182,20

Other Items Reported:

• Annual audit for period ended June 30, 2017 is nearing completion. Expect final report submitted to council for review near end of the year.

• Valley Streetscapes Project – The Georgia Department of Transportation has completed their review and submitted nine (9) adjustments that our staff needs to make in paperwork/documentation to complete right of way certification. Once files are returned to staff the adjustments will be made and retuned back to GDOT for their approval.

• LMIG Safety Grant – The Georgia Department of Transportation met with representatives of Patriot Rail to discuss the Groover Street Railroad repairs. Patriot Rail should begin surveying the site and plan development within the next 30 days.

• City Hall/PD Modifications – The modification to the Police Department are 99% complete. The remaining 1% should be complete within the month.

The modifications to City Hall service desk are scheduled to begin November 1, 2017. City Hall will be closed on November 2nd and 3rd so work can be completed. City Hall is scheduled to reopen at 9:00 AM on Monday, November 6th.

• The annual lead and copper testing required by the Environmental Protection Agency (EPD) has been completed. The test are to determine if concentration measured in household water exceed ‘action levels” of 15 ug/1 for lead and 1300 ug/I for copper. Our system as shown in the report is well within the action levels set by EPD.

Item 9: Mayor Roberts & City Council Comments
Mayor Roberts discussed the importance of the Special Local Option Sales Tax (SPLOST) Renewal Vote on November 7, 2017. He stated the tax is a very important part of funding projects throughout the county and is especially vital to our city projects.

On October 24, 2017 Mayor Roberts stated he along with City Manager Wilmarth, Cherokee County Commission Chairman Buz Ahrens and others will travel to Cartersville, Georgia to meet with GDOT officials to discuss the SR 372 road issue.

Item 10: Public Comments

Item 11: Executive Session (If Needed)

Item 12: Adjourn
There being no further business for Mayor and Council Members consideration a motion was duly made and seconded to adjourn at 7:45 PM.


The minutes of this October 12, 2017 Meeting of Council will be considered for approval at the November 9, 2017 Meeting of Council.



_____________________________      ___________________________
Mayor A. R. Roberts, III                                       Mayor Pro Tem Frank Homiller



____________________________      _____________________________
Council Member John Byrd                               Council Member Mickey O’Malley



____________________________     _____________________________
Council Member Lee Prettyman                      Council Member Andrenia Stoner



Attest: ___________________________
Karen L. Jordan, City Clerk
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