October 12, 2014 Unapproved Minutes

Regular Meeting of the Mayor and City Council
City of Ball Ground, Georgia
Ball Ground City Hall ~ 7:00 P.M.

MINUTES
October 12, 2017

Item 1: Meeting Called to Order by Mayor Rick Roberts.

Council Members Present: John Byrd, Frank Homiller, Lee Prettyman and Andrenia Stoner

Staff Present: Donna England, Michael Chapman, Darrell Caudill, Eric Wilmarth and Karen Jordan

Item 2: Pledge of Allegiance

Item 3: Appearances
Recognizing and Presenting a Proclamation for Red Ribbon Week
Mayor Roberts read a proclamation declaring October 23-30 as Red Ribbon Week in the City of Ball Ground and presented the proclamation to Young Marine Private First Class Spratling, Young Marine Private Rowell and Young Marine Private Shockley.

Item 4: Announcements/Informational Items/Project Updates – City Manager
• October 19 Livable Centers Initiative (LCI) Team Meeting
• October 27 Spooktacular and Movie in the Park
• December 2 March of the Toys – Toys for Tots Parade

Item 5: Consider Approval of August 10, 2017 Council Meeting Minutes
Council Member Stoner put forth a motion, Seconded by Council Member Byrd to approve the minutes of the August 10. 2017 Council Meeting as submitted in writing by the City Clerk.
Motion Unanimously Approved

Item 6: Old Business
a) Consider Second Reading of New Ordinance to The Code of The City of Ball Ground Chapter 28 Titled Utilities; Division 3. Sewers: Prohibiting private wastewater systems within the City of Ball Ground service delivery area.
Council Member Homiller put forth a motion, Seconded by Council Member O’Malley to approve the second reading of this ordinance as submitted at the September Council Meeting.
Motion Unanimously Approved

b) Consider Second Reading of Special Events Policy and Procedure
Council Member Prettyman put forth a motion, Seconded by Council Member Stoner to approve the second reading of this policy and procedure as related to special events as submitted at the September Council Meeting.
Motion Unanimously Approved

Item 7: New Business
a) Ratify Decision to Award Bid to Construct Senior Center
City Manager Wilmarth announced two (2) bids were submitted for the construction of the new Senior Center.

Company Bid Amount
Latimer Construction Co. LLC $283,300.00
W.E. Contracting $365,939.00

City Manager Wilmarth stated because of time constraints the Executive Committee comprised of Mayor Roberts, Council Member Frank Homiller and himself met to review the bids. City Manager Wilmarth stated the Executive Committee decided to award the contract to Latimer Construction Co., LLC in the amount of $283,300.00.

Council Member Stoner put forth a motion, Seconded by Council Member O’Malley to approve the decision of the Executive Board to award the contract to Latimer Construction Co., LLC to construct the Ball Ground Senior Center in the amount of $283,300.00.
Motion Unanimously Approved

b) Consider Purchase of New Police Vehicle
Chief Reeves submitted a proposal to purchase a new police vehicle through the Georgia Municipal Association Lease Purchase Program. The vehicle of choice is a 2018 Ford All Wheel Drive Explorer.

Base Price of Vehicle $25,776.00
Emergency Equipment $13,950.19
Total Price Delivered $39,726.19

Council Member Prettyman put forth a motion, Seconded by Council Member Byrd to approve the purchase of the 2018 Ford All Wheel Drive Explorer through the GMA Lease Purchase Program
Motion Unanimously Approved

Item 8: City Manager Comments
Financial Report – City Manager Wilmarth presented an unaudited report of account balances, statement of revenue and expenditures for the month ended September 30, 2017. The report showed cash on deposit totaled $652,182,20

Other Items Reported:

• Annual audit for period ended June 30, 2017 is nearing completion. Expect final report submitted to council for review near end of the year.

• Valley Streetscapes Project – The Georgia Department of Transportation has completed their review and submitted nine (9) adjustments that our staff needs to make in paperwork/documentation to complete right of way certification. Once files are returned to staff the adjustments will be made and retuned back to GDOT for their approval.

• LMIG Safety Grant – The Georgia Department of Transportation met with representatives of Patriot Rail to discuss the Groover Street Railroad repairs. Patriot Rail should begin surveying the site and plan development within the next 30 days.

• City Hall/PD Modifications – The modification to the Police Department are 99% complete. The remaining 1% should be complete within the month.

The modifications to City Hall service desk are scheduled to begin November 1, 2017. City Hall will be closed on November 2nd and 3rd so work can be completed. City Hall is scheduled to reopen at 9:00 AM on Monday, November 6th.

• The annual lead and copper testing required by the Environmental Protection Agency (EPD) has been completed. The test are to determine if concentration measured in household water exceed ‘action levels” of 15 ug/1 for lead and 1300 ug/I for copper. Our system as shown in the report is well within the action levels set by EPD.

Item 9: Mayor Roberts & City Council Comments
Mayor Roberts discussed the importance of the Special Local Option Sales Tax (SPLOST) Renewal Vote on November 7, 2017. He stated the tax is a very important part of funding projects throughout the county and is especially vital to our city projects.

On October 24, 2017 Mayor Roberts stated he along with City Manager Wilmarth, Cherokee County Commission Chairman Buz Ahrens and others will travel to Cartersville, Georgia to meet with GDOT officials to discuss the SR 372 road issue.

Item 10: Public Comments

Item 11: Executive Session (If Needed)

Item 12: Adjourn
There being no further business for Mayor and Council Members consideration a motion was duly made and seconded to adjourn at 7:45 PM.


The minutes of this October 12, 2017 Meeting of Council will be considered for approval at the November 9, 2017 Meeting of Council.



_____________________________      ___________________________
Mayor A. R. Roberts, III                                       Mayor Pro Tem Frank Homiller



____________________________      _____________________________
Council Member John Byrd                               Council Member Mickey O’Malley



____________________________     _____________________________
Council Member Lee Prettyman                      Council Member Andrenia Stoner



Attest: ___________________________
Karen L. Jordan, City Clerk

Agenda – November 9, 2017

Regular Meeting of the Mayor and City Council

City of Ball Ground, Georgia

Ball Ground City Hall ~ 7:00 P.M.

 AGENDA

November 9, 2017

Item 1: Meeting Called to Order to order by Mayor Rick Roberts.

Item 2: Pledge of Allegiance

Item 3: Appearances

Item 4: Announcements/Informational Items/Project Updates – City Manager

Item 5: Consider Approval of October 12, 2017 Council Meeting Minutes

Item 6: Old Business

Item 7: New Business

Item 8: City Manager Comments

Item 9: Mayor Roberts & City Council Comments

Item 10: Public Comments

Item 11: Executive Session (If Needed)

Item 12: Adjourn

Ball Ground News – October 4, 2017

Hello, Ball Ground:

Don’t look now…..but Downtown is being invaded by scarecrows!! We really appreciate the businesses that have chosen to participate, and a special thank you to all the students at Ball Ground STEM Academy that has really gone all out in providing scarecrows downtown. Special thanks to Karla Weaver and the Ball Ground Main Street Board as well as the Ball Ground Business and Community Association for their efforts on this.

Work has started on the new Ball Ground Senior Center on Groover Street. The slab has been poured and the framing materials have been delivered. We are excited to bring this new facility and level of service to our seniors. Considering that 30% of our residents are seniors this will be a great amenity in our community.

As briefed to Mayor Roberts and the Ball Ground City Council during our last meeting, we have been notified by the Georgia Department of Community Affairs that they have received an application for workforce housing tax credits to fund a multi-family apartment unit inside the City. As many of you know, this is not a zoning issue, the property has been zoned since 2004. However; if the State ever does grant approval in the future, whoever the developer might be they would have to adhere to architectural guidelines of the City. This is an issue of tax credits which are controlled by the State and Federal governments (We as a local government do not give tax credits). These applications in Ball Ground have been denied by the State numerous times in the past, but each application is a new process. We have been informed that unlike in the past there will be no public meetings for the purpose of accepting public comments on any of the applications this year. We are in the process of reviewing the core application to determine if there are any factual misrepresentations.

Work will begin soon on some modifications to the small pocket park downtown where the gazebo currently sits. Out with the gazebo and concrete walkways. In with a terraced plaza created with short retaining walls. The surface will be slate dust and the area will be outfitted with picnic tables, bistro tables, and umbrellas along with some chairs set up in small groupings. This project is being accomplished by the Downtown Development Authority in concert with the Main Street Board.

UPCOMING EVENTS:

Thursday, October 12th, 2017 at 7:00 PM Monthly Meeting of Mayor and Council. The agenda is posted on the City Website.

Thursday, October 19th, 2017 at 6 pm PUBLIC MEETING ***Very Important***. Our consultant, Mr. Dan Reuter, will be conducting a public meeting here at City Hall to gather community input for the Livable Centers Initiative Study that he is working on along with our citizen board. This will be a great opportunity for you to provide input on traffic issues, pedestrian issues, park space, future land use plans, and issues of the day such as “aging in place” and the “live, work” environments. In the near future, we will also be providing some links to online surveys that will also assist in this process. We would really appreciate your attendance and input.

Friday, October 27th, 2017 4-9pm: SPOOKTACULAR in City Park –Always a great family event with lots of fun and games for the kids (and well-behaved pets).

Enjoy this beautiful week!

Ball Ground News…..July 5, 2017

Hello Ball Ground:

Thanks to everyone for responding to our questions last week. Adding additional severe weather warning devices is an expensive and lengthy process but we have provided the information to Cherokee County EMS to let them know where our key spots are. In the meantime, we would encourage everyone to visit the Cherokee EMA website and sign up for the code red alert system. Doing this will turn your cell phone, our even the land line in your home to your own personal warning system. Just go to www.cherokeega-ema.org and click on the “CodeRED” tab on the top bar of the website. It will take you through the steps of setting up your own personal warning system. Additionally, towards the end of the setup, you will also have the ability to download an app that will assist you in receiving alerts based on where you are with your phone. This could be a great feature when traveling.

We had a great crowd for the fireworks Saturday evening – and our local businesses are reporting they had great evenings as well. We can’t thank you enough for continuing to support Ball Ground Businesses. It looked questionable for a while, but the weather finally cooperated. We will be making some changes for next year’s show which will be on the Saturday prior to July 4th. The show will be larger next year and some of our local civic organizations will assist with parking both before and after the show. We will also be working on a new traffic control plan in an attempt to make your arrival and departure a little easier as crowds continue to grow.

Our next event in the park will be on July 15th when we will be showing “The Good Dinosaur”. We will kick the movie off around dark.  Maybe we will actually make it thru this one without rain. Our rainouts outnumber our successes this year, but it sure does beat a drought like last summer so we won’t complain.

Work will begin soon on drainage improvements to the Children’s playground in Calvin Farmer Park. We will do our best to make certain that the work site is cleaned up each day, and the playground placed back in use when work is not actively underway. So if you show up at the park, and you see the yellow caution tape around the playground area, please be patient and stay clear. We will do our best to minimize the downtime.

Have a great week.

Ball Ground News…….June 22, 2017

Hello Ball Ground:

It’s that time of year again – for the Mayors Recycle Challenge. The “Santek” truck parked in the front parking lot of City Hall is for all of your recycle items. Remember a big change this year is NO GLASS. However; you can still bring all of your paper, cardboard, metal, aluminum cans, appliances, (don’t worry about trying to get the appliances in the truck – just set on the ground and we will get in the truck for you). What you currently are recycling at your home will continue to count towards the weight – so no need to bring it to the truck. However; you can bring all of your overflows here. Given our population, it is difficult for us to be competitive in this challenge. We can’t achieve the weight of the cities with a population of 30,000 people, and obtaining the “per capita” award is very difficult given the very small population in Waleska, yet with them having such a large college. Regardless – we always put our best attempt forward and at the end of the day, it’s just good to recycle. So let’s give it all we’ve got.

Many of you have received your assessment notices from the tax assessor’s office, and it looks like Ball Ground property is increasing in value. Quite honestly at this point, it is difficult to say how each individual tax bill will play out. We know that overall, properties in Ball Ground increased in value, from inflation, by almost 3 million dollars this year. As a result, Mayor Roberts and the City Council will be lowering the millage rate in Ball Ground from its current 4.916 to a new low of 4.739. This simply means that the homes that did not increase in value at the average rate, or homes that increase at the average rate will not see a tax increase. There are some homeowners, where the property value increased well above the average, and in those cases, a small tax increase may be seen, even though the rate is being lowered. Mayor Roberts and the City Council will take final action at the July 13th meeting to solidify the new millage rate.

Next week we anticipate the Certificate of Occupancy will be issued for the Universal Alloy Building. Now work will begin on installing presses and stretches, aging ovens etc. etc., Right now our best guess would be that an open house at the facility will take place around the end of August or beginning of September.

We would like to get some feedback from you on two things:

1) Would like to know if you heard, or did not hear the tornado sirens today – then let us know where you live. This will help us in working with EMS in an attempt to place more sirens.

2) Please visit www.engagecherokeega.com This is a website set up to gather citizen input for the work being done on a new comprehensive plan for Cherokee County, Ball Ground and Waleska. There is a special section on the website for Ball Ground residents to answer survey questions that will help with plan development. Your input is very important.

Finally, don’t forget to mark your calendars for July 1st which will be our annual fireworks display. The show will begin around 9:45 pm but as always – come early – grab a bite to eat – shop for a while downtown – find a good seat and enjoy the show.

Stay safe.

Help us win in 2017!
Bring your recyclables and help us fill the truck that is located in the City Hall Parking Lot.
NO HOUSEHOLD GARBAGE, TIRES, PAINT, FURNITURE, APPLIANCES ACCEPTED!

The Mayors’ Challenge 2017- Ball Ground (2)

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