Regular Meeting of the Mayor and City Council
City of Ball Ground, Georgia
Ball Ground City Hall ~ 7:00 P.M.

AGENDA
February 20, 2020

Item 1: Meeting Called to Order by Mayor Rick Roberts

Council Members and Staff Present:
John Byrd – Council Member
Mickey O’Malley – Council Member
Lee Prettyman – Council Member
Andrenia Stoner – Council Member
Chris Luly – City Planner
Darrell Caudill, City Attorney
Donna England, Finance Director
Eric Wilmarth, City Manager
Karen L. Jordan, City Clerk
Donald Campbell – Cherokee Tribune

Council Members Absent: Frank Homiller

Council Member Prettyman put forth a motion, Seconded by Council Member Stoner to pull Agenda Item 7(a).
Motion Unanimously Approved

Council Member Prettyman put forth a motion, Seconded by Council Member Stoner to approve the Agenda.
Motion Unanimously Approved.

Item 2: Pledge of Allegiance led by Council Member O’Malley

Item 3: Appearances

Item 4: Announcements/Informational Items/Project Updates – City Manager

Item 5: Approval of January 9, 2020 Council Meeting Minutes
Council Member Stoner put forth a motion, Seconded by Council Member O’Malley to approve the minutes of the January 9, 2020 Council Meeting as submitted in writing by the City Clerk.
Motion Unanimously Approved.

Item 6: Old Business – None

Item 7: New Business
Consider Surplus of Property 420 Gilmer Ferry Road (Vacant Lot)

City Manager Wilmarth stated that this parcel of land was acquired several years ago. It has been used to access a 6-acre tract of city property behind the Community Center. Recently a new entrance was constructed eliminating the City’s need for the property.
Council Member O’Malley put forth a motion, Seconded by Council Member Byrd to surplus property located at 420 Gilmer Ferry Road and advertising for sale on GovDeals.
Motion Unanimously Approved.

Consider Bids Received on Surplus Property 301 Gilmer Ferry Road
Consider Bids Received for Surplus Property located at 301 Gilmer Ferry Road

The City advertised to accept sealed bids for four weeks in the Cherokee Tribune for the sale of surplus property located at 301 Gilmer Ferry Road (Old City Hall). The City received 7 bids on the property with the highest bid being $103,929.00 from Jill Mirabella.

Council Member Prettyman put forth a motion, Seconded by Council Member Byrd to accept the bid of $103,909.00 for the sale of 301 Gilmer Ferry Road from Jill Mirabella.
Motion Unanimously Approved.

Consider Amendment to Section 104.12.E(2)e) of the Ball Ground Development Code (2 story buildings)

Now be it and it is hereby ORDAINED by the Mayor and City Council of the City of Ball Ground, that the CITY OF BALL GROUND CODE OF ORDINANCES Appendix A. Zoning. Division 104 District Standards and Permitted Uses. Section 104.12 (1)(e) is hereby amended by deleting the word two in said Section 104.12 (1)(e) and replacing it with the word three. From here forward the sentence shall read: Building shall not exceed three stories in height. When fronting a street or square, buildings shall be no less than three stories in height.

Council Member Prettyman put forth a motion, Seconded by Council Member Byrd to adopt the change as stated.
Motion Unanimously Approved.

Consider Amendment to Section 107.3.C of the Ball Ground Development Code (Sidewalks)

Now be it and it is hereby ORDAINED by the Mayor and City Council of the City of Ball Ground, that the CITY OF BALL GROUND CODE OF ORDINANCES Appendix A. Zoning. Division 107 Traffic and Parking Standards. Section 107.3 (c) is hereby amended deleting said section and replacing it with the following:

New Development containing at least one commercial structure shall install sidewalks along the road frontage of the property being developed.

New developments containing at least two (2) adjoining residential units shall install sidewalks along the road frontage of the property being developed.

New developments containing at least six (6) residential units shall install sidewalks along the road frontage of the property being developed, and within the development itself, unless all units are facing the public right of way and connected via the sidewalk installed on the road frontage.

Council Member Stoner put forth a motion, Seconded by Council Member O’Malley to adopt the change as stated.
Motion Unanimously Approved.
Consider of GMA Lease Purchase for Patrol Vehicle

City Manager Wilmarth presented a proposal to purchase a 2020 Ford Explorer Police Vehicle with equipment in the amount of $52,078.47.
Funding of this vehicle will be through the Georgia Municipal Association Lease/Purchase Program.

A Resolution to authorize the purchase of the police vehicle and direct an officer of the City to execute one or more lease supplements for a lease or leases under the GMA Direct Leasing Program; to designate such leases as qualified tax obligations; to provide an effective date; and for other purposes was presented to Council for consideration.

Council Member Prettyman put forth a motion, Seconded by Council Member Byrd to approve A Resolution to authorize the purchase of the 2020 Ford Explorer Police Vehicle with equipment and direct an officer of the City to execute one or more lease supplements for a lease or leases under the GMA Direct Leasing Program; to designate such leases as qualified tax obligations; to provide an effective date; and for other purposes as presented.
Motion Unanimously Approved

Consider Transfer of Alcohol License
Applicant: 10 Paperclips, LLC / DBA Les Bon Temp Louisiana Kitchen
Licensee/Owner: Christopher Brett Ruffino

Council Member Byrd put forth a motion, Seconded by Council Member Prettyman to approve the transfer of alcohol license to applicant 10 Paperclips, LLC/DBA Les Bon Temp Louisiana Kitchen and whose owner is Christopher Brett Ruffino.
Motion Unanimously Approved.

Consider Resolution 2020-R01 Supporting Legislation for the Georgia Local Government Infrastructure Finance Authority Act

Council Member Byrd put forth a motion, Seconded by Council Member O’Malley to approve Resolution 2020-R01 Supporting Legislation for the Georgia Local Government Infrastructure Finance Authority Act.
Motion Unanimously Approved.

Consider a third SDS extension approved by the Board of Commissioners in its regular session of February 4, 2020.

City Manager Wilmarth stated the negotiations between the County and Cities have continued without coming to an agreement. By not coming to an agreement the County and Cities remain out of compliance with the Department of Community Affairs Service Delivery Strategy (SDS) and loose their Qualified Local Government Status (QLG). The County asked each City to consider approval of a third extension which would bring each back into compliance.

Council Member Stoner put forth a motion, Seconded by Council Member Byrd to join with the County to request an extension the existing SDS,
Motion Unanimously Approved.

Item 8: City Manager Comments

City Manager Wilmarth provided Council Members with an unaudited report of account balances, and statement of revenue and expenditures for the month ended January 31, 2020. The report showed cash on deposit totaled $1,297,986.25.

Staff is working with the County Marshal’s Office to draft an intergovernmental agreement to provide code enforcement within the City.

Recently the staff at the Senior Center expressed their desire to expand the facility. Although the facility is only two years the number of residents who attend activities at the center has grown. Staff will be working to prepare and submit an application for grant funding to expand the facility.

Work on the Roberts Lake Park Project has stalled due to the excessive amount of rain recently received.

A written report of the Police Departments activity for the month ended January 31, 2020 was presented to Mayor and Council Members for review.

Item 9: Mayor Roberts

Mayor Roberts gave a recap of the Council Planning Retreat held on January 13, 2020. One of the items discussed was a revision of the Sign Ordinance. An Ad hock committee comprised of Council Members John Byrd and Lee Prettyman along with Karla Weaver and Eric Wilmarth was appointed by Mayor Roberts.

Mayor Roberts stated he hoped to have the Intergovernmental Agreement with the Board of Commissioners signed so to begin Code Enforcement on or before July 1.

Item 10: Council Comments

Council Members Byrd, O’Malley, Prettyman and Stoner, each commended City staff for the excellent job they do each day.

Item 11: Public Comments

Christine Rogers resident of 217 Chestnut Street, appeared before Mayor and Council to express her thoughts of the number of properties that she believes continue to be in violation of a number of city ordinances.

Mrs. Rogers also commented on the 18 wheelers that are using Chestnut Street. She stated they are damaging the sidewalk and question if they are not responsible for a water leak that occurred. She questioned why ordinances were not being enforced.

City Manager Wilmarth stated Chief Reeves and his department is currently handling a number of complaints received. Once a complaint is filed proper steps must be taken before a citation is issued.

Mrs. Rogers requested something be done to stop the water from draining onto her daughter’s driveway located on Tatum Circle.

Item 12: Executive Session (If Needed)

Item 12: Adjourn
There being no further business for Mayor and Council consideration a motion was duly made and seconded to adjourn at 8:15PM.
Motion Unanimously Approved.

The minutes of this February 20, 2020 City Council Meeting approved this 12th Day of March 2020.

___________________________
A.R. (Rick) Roberts, III, Mayor

Attest: _________________________
Karen L. Jordan, City Clerk

Regular Meeting of the Mayor and City Council
City of Ball Ground, Georgia
Ball Ground City Hall ~ 7:00 P.M.

MINUTES
January 9, 2020

Item 1: Meeting Called to Order by Mayor Rick Roberts

Council Members and Staff Present:
Mickey O’Malley – Council Member
Lee Prettyman – Council Member
Andrenia Stoner – Council Member
Chris Luly – City Planner
Darrell Caudill, City Attorney
Donna England, Finance Director
Eric Wilmarth, City Manager
Karen L. Jordan, City Clerk
Donald Campbell – Cherokee Tribune

Council Members Absent: Frank Homiller and John Byrd

Item 2: Pledge of Allegiance

Item 3: Appearances

James Bence, Mauldin & Jenkins, LLC – Presentation of Financial Audit for Period Ended June 30, 2019. Mr. Bence stated the firm has issued an unmodified audit report (i.e., “clean opinion’). The financial statements are considered to present fairly the financial position and results of cooperation as of, and for the year ended June 30, 2019.

Mr. Bence commended Donna England, Finance Director, City Manager Wilmarth and Staff for their excellent recording keeping and corporation during the audit.

Mayor Roberts and Council Members also commended Donna and her staff for their continued efforts to ensure our receipt of the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting

Eric Rife appeared before Mayor and City Council to address the issue of outdoor storage at his business located at 2950 Canton Hwy. Mr. Rife stated he had received a letter stating he was in violation of several ordinances. He stated he was working to correct the problems

Mayor Roberts thanked Mr. Rife for attending the meeting and stated this matter would be discussed at the upcoming council retreat.

Item 4: Announcements/Informational Items/Project Updates – City Manager

January 13, 2020 – Mayor and City Council Planning Retreat will be held at the Cherokee County Airport Terminal 8:00 AM – 4:00 PM

Beginning March 14, 2020, live music will be held at the downtown food court.

Item 5: Approval of November 14, 2019 Council Meeting Minutes
(December meeting cancelled)

Council Member Prettyman put forth a motion, Seconded by Council Member Stoner, to approve the minutes of the November 14, 2019 Council Meeting as submitted in writing by the City Clerk
Motion Unanimously Approved

Item 6: Old Business – None

Item 7: New Business

Consider Appointment of Mayor Pro Tem

Council Member Stoner put forth a motion, Seconded by Council Member Prettyman to appoint Council Member John Byrd as Mayor Pro Tem.
Motion Unanimously Approved

Consider Appointment of 2020 Department Heads, Committees and Board Members

The following Department Heads were appointed by Mayor Roberts and confirmed by Council Members Byrd, O’Malley, Prettyman and Stoner.

City Clerk Karen L. Jordan
Chief of Police Bryon Reeves
Public Works Eric Wilmarth
City Attorney Roach, Caudill & Gunn
City Auditor Mauldin & Jenkins
Engineer G. Ben Turnipseed Engineers
Architect Mark Robillard
Elections Supervisor Karen L. Jordan
Clerk of Court Kim Forman
Assistant Clerk of Court Karen L. Jordan
Municipal Court Judge Gary Markwell

Tree Board Appointments
Karen Jordan, Chairman
Jennie Byers
The sitting president of the Ball Ground Garden Club

Zoning Board of Appeals
David Kubala
Daniel Sisson
Jennie Byers
Jeremy Parker
Ellen Goldberg

Council Committees Chair Other Staff
Finance, Insurance & Personnel Andy Mickey & Frank Donna
Parks & Recreation Mickey Andy & Lee Karen
Roads, Streets & Sidewalks Frank John & Andy Eric
Water, Sewer & Sanitation John Lee & Frank Eric
Public Safety Lee John & Mickey Chief Reeves
Mayor Roberts serves as an ex officio member of each committee.

Executive Committee
Mayor
Mayor Pro Tem
City Manager

Council Member O’Malley will serve as an alternate to the Executive Committee in the event of a members absent or if there is a conflict of interest among one of the members.

Downtown Development Authority Appointments
Kathy Day Term Expires Dec. 31, 2022
John Byrd Term Expires Dec. 31, 2022
Brent Richardson Term Expires Dec. 31, 2022

Cherokee County Planning Commission Appointment: Council Members unanimously agreed to appoint Lee Lusk to serve a one-year term on the Cherokee County Planning Commission.

Reaffirm Check Signers for any/all banking/checking accounts

Council Member Stoner put forth a motion, Seconded by Council Member Prettyman to authorize Mayor Roberts, City Manager Eric Wilmarth, City Clerk Karen Jordan and Police Chief Bryon Reeves as check signers for any/all banking/checking accounts. Two of the named signers are to sign any and all checks $500.00 and over.
Motion Unanimously Approved

Consider Establishing and Fixing Qualifying Fees for Municipal Elections per O.C.G.A. §21-2-131(1)(a)

Council Member O’Malley put forth a motion, Seconded by Council Member Prettyman to approve the qualifying fee of $35.00 for the office of City Council and $108.00 for the office of Mayor.
Motion Unanimously Approved

Consider Adoption of Zoning Map

Council Member Prettyman put forth a motion, Seconded by Council Member O’Malley to approve the City of Ball Ground Zoning Map as presented.
Motion Unanimously Approved

Consider Adoption of Schedule of Service Fees

Council Member Stoner put forth a motion, Seconded by Council Member Prettyman to approve the Schedule of Service Fees as presented.
Motion Unanimously Approved

Consider Arbor Day Proclamation

Mayor Roberts presented Proclamation 2020-001 proclaiming February 21, 2020 as Arbor Day in The City of Ball Ground. A tree planting will take place at a time to be determined on this date.
Consider Proposal for Solid Waste Services

City Manager Wilmarth stated the current solid waste provider, Santek proposed a contract extension with a 53% increase. Staff met and decided it to advertise for RFP’S.
Proposals were accepted for a three-week period and opened on Friday, January 3. Proposals were received from Advance Disposal and Waste Pro.
Advance: Residential Service: $18.09 per month for Garbage, Scheduled Bulk Waste, Yard Waste Services and Recycling. Individual pricing. Residents have the option to subscribe to garbage service only. Recycling is optional and can be added for an additional fee.

Waste Pro: $15.25 per month for Weekly Solid Waste, Recycle, Yard Waste & Bulk collection services.

Committee Members met to discuss the proposals. It was their decision to recommend council members select Waste Pro.

Council Member Stoner put forth a motion, Seconded by Council Member Prettyman to select Waste Pro to provide residential garbage service. The cost to residents will be $16.50 for Garbage, Scheduled Bulk Waste, Yard Waste Services. Residents have the option to add recycling if they choose at the cost of $23.00.
Motion Unanimously Approved

Consider GMA Lease/Purchase Agreement for Electronic Message Board

City Manager Wilmarth presented a proposal from A1 Signs of Atlanta to purchase a double-face custom aluminum monument with column and internal LED illumination. Included will be 8mm electronic message center with a 5-year parts warranty and 1-year labor warranty. The cost of the electronic message board is $34,430.00. Funding of this purchase will be through the Georgia Municipal Association Lease/Purchase Program.

A Resolution to authorize the purchase of the electronic message board and direct an officer of the City to execute one or more lease supplements for a lease or leases under the GMA Direct Leasing Program; to designate such leases as qualified tax obligations; to provide an effective date; and for other purposes was presented to Council for consideration.

Council Member Stoner put forth a motion, Seconded by Council Member O’Malley to approve A Resolution to authorize the purchase of the electronic message board and direct an officer of the City to execute one or more lease supplements for a lease or leases under the GMA Direct Leasing Program; to designate such leases as qualified tax obligations; to provide an effective date; and for other purposes as presented.
Motion Unanimously Approved

Consider Inmate Housing Agreement between Cherokee County and City of Ball Ground

An Inmate Housing Agreement between Cherokee County and City of Ball Ground was presented to Mayor and Council for consideration. Per the agreement, the intent in the pursuance of law enforcement in and for the City and the County, the County and the Sheriff will accept, book and house inmates for the City, subject to the terms disclosed in the agreement.

The City previously adopted and adheres to the “Jail Construction and Staffing Act’ requirements as presented in O.C.G.A ⸹15-21-90 and recognizes that ten percent (10%) of all fines shall be paid to the County for the maintenance of the County Jail.

Council Member Prettyman put forth a motion, Seconded by Council Member Stoner to enter into the Inmate Housing Agreement between Cherokee County and City of Ball Ground. The Agreement may be terminated by either Party, with or without cause, at any time upon sixty (60) days’ notice in writing delivered by certified mail to the proper official(s) identified herein.
Motion Unanimously Approved

Item 8: City Manager Comments

City Manager Wilmarth provided Council Members with an unaudited report of account balances, and statement of revenue and expenditures for the month ended December 31, 2019. The report showed cash on deposit totaled $1,106,755.61.

Chief Reeves presented a written report of the Police Department’s activities for the month of December 2019 and a yearly report.

Valley Street Streetscape Project is 100% complete.

Three crosswalks located downtown have been equipped with flashing signals to notify motorist of pedestrians entering the crosswalks.

Tour of the Southern Highlands bike racing event will once again be held in Ball Ground February 29th and March 1st. The race is the only Pro/Am stage race east of the Rockies that doubles as a Junior National selection race. The race draws more than 500 pro/elite, masters and amateurs for up to three days of racing and boasts more than $12,000 dollars in cash and prizes. ToSH also offers young athletes a chance for selection to represent the United States on an international stage.

Item 9: Mayor Roberts announced Council Members will hold their 2020 Planning Retreat on Monday, January 13, 2020 at the Terminal of the Cherokee County Airport. The retreat will begin at 8:00 AM and conclude a 4:00 PM. The meeting is open to the public.

Item 10: Council Comments

Council Member O’Malley reported City Gym is in high demand and completely
booked for the next several months.

Council Member O’Malley stated he would like ideas on how the gym could be better utilized during the day. He stated he would be discussing ideas with council members at the planning retreat.

Council Member Prettyman stated today is National Law Appreciation Day. He asked Council Members to join him in declaring this day as National Law Appreciation Day in the City of Ball Ground.

Mayor Roberts along with Council Members Prettyman, Stoner and O’Malley expressed their appreciation to Chief Reeves and his department for the work they do.

Item 11: Public Comments

Christine Rogers resident of 217 Chestnut Street., appeared before Mayor and Council to express her thoughts of the number of properties that she believed to be in violation of a number of city ordinances. She asked Mayor Roberts and Council Members to drive around to look at the properties she spoke of. She asked that properties in violation adhere to enforcement and to give consideration to revising some of the ordinances.

Mayor Roberts thanked Mrs. Rogers for her comments and stated they would discuss her concerns at the planning retreat.

Wyatt Holcomb, resident of 360 Old Canton Road, addressed Mayor and Council Members concerning the clean up of the vacant lot across from his residence. He asked what the process is for approving a site plan.

City Manager Wilmarth told Mr. Holcomb that at this time there is no site plan for the property. The use of the property has not been decided. When the owner has a plan for the property, the property owner will submit a plan to the City for review. At present time the property owner is removing debris and cleaning up the property. A site plan is not necessary for the work being done.

Tony Parrott, owner of Old Iron Rides located at 2955 Canton Hwy., stated he had received a letter from City staff notifying him that he is in violation of several ordinances. He stated he is working to bring his property into compliance with city code as weather permits. He stated he has a vision for improving the location of his business, but it will take time to make those adjustments.

David Arthur, resident of 343 Old Canton Road, asked if the developer of the property adjacent to his property still had plans to plant trees along the property line.

City Manager Wilmarth told Mr. Arthur per the property owner the trees are to be planted within the week.

Dennis Holt, resident of 335 Old Canton Road. requested Mayor and Council Members consider designating Tatum Circle as a one-way street. Mr. Holt stated at one time the street was one way. He said the street is narrow and unsafe for two vehicle traffic.

Mayor Roberts told Mr. Holt that Council would give consideration to his request.

Mr. Holt also asked Mayor Roberts and Council Members give consideration to allowing golf carts the ability to cross Gilmer Ferry Road.

Mr. Bob Walk, a representative from Waste Pro Solid Waste Services, asked for clarification of the process used to determine which solid waste service company was awarded the contract to provide service.

City Manager Wilmarth told Mr. Walk to call for an appointment to meet with him to discuss the matter.

Item 12: Executive Session (If Needed)

Item 12: Adjourn
There being no further business for Mayor and Council consideration, a motion was duly made and seconded to adjourn at 8:45 PM.
Motion Unanimously Approved

The minutes of this January 8, 2020 City Council Meeting approved this 20th Day of February 2020.

_______________________________
A.R. (Rick) Roberts, III, Mayor

Attest: ______________________________
Karen L. Jordan, City Clerk

Regular Meeting of the Mayor and City Council
City of Ball Ground, Georgia
Ball Ground City Hall ~ 7:00 P.M.

Minutes
November 14, 2019

Mayor Rick Roberts called the November 14, 2019 meeting to order.

Council Members present:
John Byrd – Council Member
Mickey O’Malley – Council Member
Lee Prettyman – Council Member
Andrenia Stoner – Council Member
Chris Luly – City Planner
Darrell Caudill, City Attorney
Donna England, Finance Director
Eric Wilmarth, City Manager
Karen L. Jordan, City Clerk
Donald Campbell – Cherokee Tribune

Council Members Absent: Frank Homiller

Pledge of Allegiance

Appearances – None

Announcements – City Manager Eric Wilmarth
December 6, 2019 The March of the Toys Parade for Toys for Tots
January 13, 2019 – Mayor and City Council Planning Retreat

Consider Approval of October 24, 2019 Council Meeting Minutes
Council Member O’Malley put forth a motion Seconded by Council Member Byrd to approve the minutes of the October 24, 2019 Council Meeting and Work Session as submitted in writing by the City Clerk.
Motion unanimously approved

Old Business – None

New Business

Consider appointment to the Cherokee County Municipal Planning Commission
Council Member, Byrd put forth a motion Seconded by Council Member O’Malley to appoint Dennis Holt to represent the City of Ball Ground on the Cherokee County Planning Commission.
Motion unanimously approved.
Mayor Roberts stated Mr. Holt would serve a 14-month term expiring in January 2021. Thereafter the appointment would become an annual appointment in January.

Consider Storm Water Mapping Proposal from InterDev
InterDev submitted a proposal for a Stormwater Utility Data Collection Project in the amount of $20,175.00. In the proposal InterDev stated; by commissioning this work, Ball Ground will gain an authoritative data model of its stormwater utility network that can be used to generate insights on usage and maintenance as well as be built upon as the City grows. By using advanced collection methods, the results will be spatially accurate to within 1 meter, will have precise attribute data, and will be in a data model and format that is optimized for use within the City’s existing GIS platform.

Council Member Stoner put forth a motion, Seconded by Council Member Byrd to approve the proposal for services as submitted by InterDev in the amount of $20,175.00. Motion unanimously approved.

Consider Advertising to Accept Bids/Proposals (RFPs) for Solid Waste Services
City Manager Wilmarth stated he recently received notice from Santek, the City’s current solid waste provider that they would be increasing their rates 43% for services the coming year. Our current contract with Santek is set to expire on February 1, 2020. To ensure we are getting the best price for services it was recommended the City advertise for bids/RFP’S.

Mayor Roberts stated he would like to maintain cost as close to the current rates as possible.

Council Member Prettyman put forth a motion, Seconded by Council Member O’Malley to advertise for acceptance of bids for solid waste services.
Motion unanimously approved.

Consider State Wide Mutual Aid Agreement
City Manager Wilmarth stated the current Statewide Mutual Aid Agreement (SWMAA) is set to expire on March 1, 2020. The purpose of this agreement is to provide framework to support mutual assistance in managing an emergency or disaster occurring within any political subdivision that is a Participating Party, whether arising from natural disaster, technological hazard, human caused disaster, civil emergency, community disorders, insurgency, enemy attack, acts of terrorism, other significant events or homeland security activity. (See Agreement for additional terms and conditions) This agreement once executed is valid until March 1, 2024

Council Member Stoner put forth a motion, Seconded by Council Member Byrd to authorize Mayor Roberts to execute the Statewide Mutual Aid Agreement as submitted.
Motion unanimously approved.

City Managers Report
City Manager Wilmarth provided Council Members with an unaudited report of account balances, and statement of revenue and expenditures for the month ended October 31, 2019. The report showed cash on deposit totaled $801,988.55.

Chief Reeves presented a written report of the Police Department’s activities for the month of October 2019.

City Manager Wilmarth informed Mayor Roberts and Council Members that the City’s status as a Qualified Local Government had expired. This is due from the cities and Cherokee County not being in compliance with the Service Delivery Strategy law. Until we are compliant we will likely not be able to obtain permits and funding of certain city project.

Mayor Roberts Comments
Mayor Roberts announced the Council Planning Retreat would be held Monday, January 13, 2020 at the Cherokee County Airport. Council Members were asked to pick a topic of interest for discussion.

Council Members Comments
Council Member O’Malley reported the City Gym is in high demand. Anyone inquiring about renting the facility is asked to call after March 1, 2020.

Council Member Byrd reported members of the Downtown Development Authority and Main Street Board are very active and highly interested in the development of the City.

Council Member Prettyman stated he had received many positive comments concerning the banners displayed around town recognizing Veterans Day.

Public Comments – None

Executive Session to consider acquisition of land parcel 2019(f)
At this time Mayor Roberts left the meeting because of the interest he and his family have in the item to be discussed. Mayor Pro Tem Byrd conducted the remainder of the meeting.

Council Member Stoner put forth a motion, Seconded by Council Member Prettyman to adjourn into Executive Session for the purpose of discussing future acquisition of real estate. (O.C.G.A. 50-14-3(4))
Motion Unanimously Approved

Elected officials and staff convened into Executive Session to discuss subject acquisition of parcel 2019(f).

Upon completion of discussion a motion was put forth by Council Member Stoner, Seconded by Council Member O’Malley to adjourn the Executive Session and reconvene back into the open meeting.
Motion Unanimously Approved.

Adjourn

There being no further business for Council discussion Council Member Stoner put forth a motion, Seconded by Council Member Prettyman to adjourn the meeting.
Motion unanimously approved.

The minutes of this November 14, 2019 meeting approved this 9th Day of January,
2020.

Mayor A. R. Roberts, III

Attest: Karen L. Jordan
City Clerk

Work Session of the Mayor and City Council
City of Ball Ground, Georgia
Ball Ground City Hall ~ 6:00 P.M.
October 24, 2019

Call Meeting to Order – Mayor Roberts

Present for the meeting:
John Byrd – Council Member
Mickey O’Malley – Council Member
Lee Prettyman – Council Member
Andrenia Stoner – Council Member
Chris Luly – City Planner
Darrell Caudill, City Attorney
Eric Wilmarth, City Manager
Karen L. Jordan, City Clerk
Donald Campbell – Cherokee Tribune

Council Members Absent: Frank Homiller

The following agenda items were discussed:

Old Business
Consider Second Reading of Amendment to Retirement Plan Document

New Business
Consider Resolution of Support for DNR Trails Grant Application
Consider Resolution of Support for Long Term Maintenance Commitment if approved for DNR Trails Grant
Consider sale of 301 Gilmer Ferry Road (Surplus Property Declaration)
Consider First Reading of Proposed Changes to Sign Ordinance
Proclamation recognizing November 3, 2019 as Retired Educators Day
Consider Intergovernmental Agreement for Cherokee Co. to Conduct Elections for City of Ball Ground

The Work Session was adjourned with no action taken on the items discussed.

Regular Meeting of the Mayor and City Council
City of Ball Ground, Georgia
Ball Ground City Hall ~ 7:00 P.M.

Minutes
October 24, 2019

Call Meeting to Order – Mayor Roberts

Present for the meeting:
John Byrd – Council Member
Mickey O’Malley – Council Member
Lee Prettyman – Council Member
Andrenia Stoner – Council Member
Chris Luly – City Planner
Darrell Caudill, City Attorney
Eric Wilmarth, City Manager
Karen L. Jordan, City Clerk
Donald Campbell – Cherokee Tribune

Council Members Absent: Frank Homiller

Pledge of Allegiance

Appearances – None

Announcements – City Manager Eric Wilmarth

October 24, 2019, Spooktacular will be held at the Community Building. Sponsored by the Main Street Board.

Consider Approval of September 12, 2019, Council Meeting Minutes
Council Member Prettyman put forth a motion, Seconded by Council Member O’Malley to approve the minutes of September 12, 2019 as submitted in writing by the City Clerk.
Motion Unanimously Approved

Old Business

Consider Second Reading of Amendment to Retirement Plan Document
Council Member Byrd put forth a motion, Seconded by Council Member O’Malley to approve the amendment to the City’s retirement plan as submitted.
Motion Unanimously Approved

New Business

Consider Resolution of Support for DNR Trails Grant Application
City Manager Wilmarth stated that over the next several years the City will continue to enhance the accessibility of the Roberts Dam Park. In order to do this, obtaining grant funds is a must. This resolution defines the need to expand the trail system through grant funding from the Georgia Stewardship Program.

Council Member Byrd put forth a motion, Seconded by Council Member O’Malley to support providing ongoing maintenance and properly funding such maintenance on all trails constructed within the City.
Motion Unanimously Approved.

Consider Resolution of Support for Long Term Maintenance Commitment if Approved for DNR Trails Grant
City Manager Wilmarth stated this resolution reflects the City’s commitment to provide ongoing maintenance, and proper funding for such maintenance, on all trails constructed within the City.

Council Member O’Malley put forth a motion, Seconded by Council Member Prettyman to approve this resolution reflecting the City’s commitment to provide ongoing maintenance, and proper funding for such maintenance, on all trails constructed within the City.
Motion Unanimously Approved.

Consider sale of 301 Gilmer Ferry Road (Surplus Property Declaration)
After much discussion, Council Member Byrd put forth a motion, Seconded by Council Member O’Malley to declare property located at 301 Gilmer Ferry Road (location of old City Hall) as surplus and to accept sealed bids for such property.

Motion Unanimously Approved.

Consider First Reading of Proposed Changes to Sign Ordinance
Council Member Stoner put forth a motion, Seconded by Council Member Byrd, to table this item of business for Ninety (90) days.
Motion Unanimously Approved.

Proclamation recognizing November 3, 2019, as Retired Educators Day
Council Member Prettyman put forth a motion, Seconded by Council Member O’Malley to approve the proclamation proclaiming November 3, 2019 as Retired Educator Day in the City of Ball Ground.
Unanimously Approved

Consider Intergovernmental Agreement for Cherokee Co. to Conduct Elections for City of Ball Ground
Council Member Stoner put forth a motion, Seconded by Council Member Byrd, to enter into an Intergovernmental Agreement for Cherokee County to conduct City elections.
Motion Unanimously Approved

City Managers Report
City Manager Wilmarth provided Council Members with an unaudited report of account balances, and statement of revenue and expenditures for the month ended September 30, 2019. The report showed cash on deposit totaled $743,100.82

Chief Reeves presented a written report of the Police Department’s activities for the month of September 2019.

Mayor Roberts Comments
Mayor Roberts reported the Historic Preservation Committee is making progress towards drafting a Historic Preservation Ordinance for Council consideration. It is anticipated the ordinance will be presented at the 2020 Council Retreat for review.

Mayor Roberts announced he would like to hold a planning retreat for either January 11, or February 1, 2020. The deciding date will be announced later.

Mayor Roberts stated he was impressed with the September 21 event held in downtown. He further stated he had received many positive comments and he looked forward to more of these types of events being held in the future.

Council Members Comments

Public Comments – None

Executive Session

Adjourn

There being no further business for Mayor and Council Members consideration a motion was duly made and seconded to adjourn at 8:40 PM.

The minutes of this October 24, 2019 City Council Meeting and Work Session approved the 14th Day of November, 2019.

Mayor A. R. Roberts, III

Attest: Karen L. Jordan
City Clerk

Regular Meeting of the Mayor and City Council
City of Ball Ground, Georgia
Ball Ground City Hall ~ 7:00 P.M.

Minutes
September 12, 2019

Mayor Pro Tem John Byrd called the meeting to order.

Present for the meeting
John Byrd – Council Member
Lee Prettyman – Council Member
Andrenia Stoner – Council Member
Donna England – Finance Director
Bryon Reeves – Chief of Police
Chris Luly – City Planner
Darrell Caudill, City Attorney
Eric Wilmarth, City Manager
Karen L. Jordan, City Clerk
Donald Campbell – Cherokee Tribune

Absent: Frank Homiller, Mickey O’Malley and Mayor Rick Roberts

Pledge of Allegiance

Appearances
Marie Harrington representing the Cherokee Volunteering Aging Council (VAC) addressed the council members on the upcoming fundraising events and the mission of the VAC.

Mayor Pro Tem Byrd thanked Ms. Harrington for coming and presented a Resolution to her commending the VAC for the assistance they provide for struggling seniors and senior veterans in Cherokee County.

Announcements – City Manager Eric Wilmarth

September 21 – Downtown Music Festival Noon – 9:00 PM
Farmers Market continues through October
Concert in the Park on October 26 at 7:00 PM

Consider Approval of August 8, 2019 Council Meeting Minutes
Council Member Prettyman put forth a motion, Seconded by Council Member Stoner to approve the minutes of the August 8, 2019 Work Session and Council Meeting as submitted in writing by the City Clerk
Motion Unanimously Approved
Old Business – None

New Business
Consider adoption of Service Delivery Area Map with Cherokee County Water and Sewer Authority (CCWSA)
City Manager Wilmarth presented for council consideration a map identifying the Service Delivery Area with the Cherokee County Water and Sewer Authority (CCWSA). The map highlights two areas in the City’s Service Area that are serviced by CCWSA and should be included in the area rather than the City’s.

Council Member Prettyman put forth a motion, Seconded by Council Member Stoner to relinquish the two areas identified on the map to the Cherokee County Water and Sewer Authority (CCWSA).
Motion Unanimously Approved

Consider A Resolution of the City of Ball Ground to authorize the Mayor to establish a Franchise Fee applicable to holders of cable and video franchises issued by the State of Georgia
City Manager Wilmarth presented to Council for consideration a Resolution authorizing the establishment of a franchise fee of 5% of any cable or video state franchise holder’s gross revenues received from the provision of cable or video service generated within the corporate boundaries of the City of Ball Ground, pursuant to a franchise issued by the State of Georgia pursuant to O.C.G.A. 36-76-1 et seq. known as the “Consumer Choice for Television Act” of 2007.

Council Member Stoner put forth a motion, Seconded by Council Member Prettyman to authorize Mayor Roberts to sign the Resolution as submitted.
Motion Unanimously Approved

Consider a change to Schedule of Fees
City Manager Wilmarth proposed Council Members amend the schedule of fees to include a Four-dollar ($4.00) service fee as a means of funding stormwater management services in the city. The Ordinance to regulate fees and charges for stormwater utility services, define the scope of responsibility, establishes an enterprise fund, credit and appeal policies, billing and collection policies, and other policies and procedures related to establishing the stormwater utility was adopted in March.

Mr. Wilmarth also proposed Council Members amend the schedule of fees to include a fee of Seven Hundred Fifty dollars ($750.00) for a “Long Side Bore” as related to water capacity fees.

Council Member Stoner put forth a motion, Seconded by Council Member Prettyman to add the Four-dollar ($4.00) service fee for stormwater management and the Seven Hundred Fifty-dollar ($750.00) fee for long side bores to the schedule of fees.
Motion Unanimously Approved

Consider an amendment to Retirement Plan Document
Council Members considered an amended Adoption Agreement and General Addendum for the City’s Municipal Employees Benefit System (“GMEBS”) Defined Benefit Retirement Plan (“Plan”). The Addendum to the Adoption Agreement reads (4) Credited Past Service under the Plan for specified classes of employees (see Section 13 of Adoption Agreement regarding Credited Past Service): With respect to Participants who (1) were employed by or in office with the City as of July 1, 2019, and (2) were employed by (at least 24 hours per week) or in office with the City prior to July 1, 2019, a maximum of (5) years of service with the City prior to July 1, 2017, shall count as Credited Past Service for purposes of benefit computation.

Council Member Prettyman put forth a motion, Seconded by Council Member Stoner to approve the amended Adoption Agreement and General Addendum for the City’s Municipal Employees Benefit System (“GMEBS”) Defined Benefit Retirement Plan (“Plan”) as submitted.
Motion Unanimously Approved

Consider granting authority to CCWSA for Industrial Pre-Treatment Inspections and Compliance of City of Ball Ground Sewage System
City Manager Wilmarth asked council members to consider an agreement between the City of Ball Ground and Cherokee County Water and Sewer Authority (CCWSA) for Industrial Pre-treatment Inspection and Compliance Enforcement. Mr. Wilmarth stated The Riverbend Waste Water Treatment Plant has permit limits established by The Georgia Environmental Protection Division (EPD). Therefore, in order to maintain permit compliance, they must have an office dedicated to inspection and enforcement of Industrial Discharge to make sure entities are not discharging chemicals that could result in permit violations. The City does not have in house staff properly trained or certified in Industrial Pre-Treatment. The City relies on CCWSA for this service.

Council Member Stoner put forth a motion, Seconded by Council Member Prettyman to enter into an agreement with the County Water and Sewer Authority (CCWSA) for Industrial Pre-treatment Inspection and Compliance Enforcement.
Motion Unanimously Approved

Consider Resolution to Cherokee Chamber Regarding Local Control on Architectural Standards
A Resolution supporting locally-established building design standards for residential dwellings was presented to council members for consideration.
Mr. Wilmarth stated legislation was introduced in the 2019 Legislative Session that would prohibit cities from establishing architectural controls and guidelines for development within their corporate limits. Although the Georgia Chamber of Commerce supported the bill the Cherokee County Chamber of Commerce did not. Therefore, the cities are calling on the local chamber to oppose the bill and other similar legislation in the 2020 Legislative Session.

Council Member Stoner put forth a motion, Seconded by Council Member Prettyman to pass this Resolution asking the Cherokee County Chamber of Commerce to oppose any and all legislation prohibiting local governments from establishing architectural controls and guidelines for development within their corporate limits.
Motion Unanimously Approved

City Managers Report
City Manager Wilmarth provided Council Members with an unaudited report of account balances, statement of revenue and expenditures for the month ended August 31, 2019. The report showed cash on deposit totaled $791,743.59

Chief Reeves presented a written report of the Police Department’s activities for the month of August, 2019.

Mayor Roberts Comments

Council Members Comments

Council Members Byrd, Prettyman and Stoner commended each department for their dedicated service to the City.

Public Comments

Executive Session – Discussion of possible land acquisition
Council Member Stoner put forth a motion, Seconded by Council Member Prettyman to adjourn into Executive Session for the purpose of discussing the future acquisition of real estate per O.C.G.A. Section 40-14-3(4).

Council Members convened into Executive Session for the purpose of discussing acquisition of real property identified as parcel 2019-06.
No action taken.

Council Member Stoner put forth a motion, Seconded by Council Member Prettyman to adjourn the Executive Session and reconvene back into the regular meeting.
Motion Unanimously Approved.

Mayor Pro Tem Byrd called the regular meeting back to order.

There being no further business for consideration Council Member Stoner put forth a motion, Seconded by Council Member Prettyman to adjourn the meeting.

The minutes of this September 12, 2019 Council Meeting approved this 10th Day of October 2019.

Mayor A. R. Roberts, III

Attest: Karen L. Jordan
City Clerk