Regular Meeting of the Mayor and City Council
City of Ball Ground, Georgia
Ball Ground City Hall ~ 7:00 P.M.

MINUTES
October 11, 2018

1. Call Meeting to Order – Mayor Roberts

Council Members Present:  Mickey O’Malley, Lee Prettyman and Andrenia Stoner

Council Members Absent:  John Byrd and Frank Homiller

 

Staff Present:  Darrell Caudill, Donna England, Bryon Reeves, Eric Wilmarth and Karen Jordan

 

1.  Pledge of Allegiance

 

1. Appearances

 

Marie Harrington representing the Cherokee County Volunteer Aging Council (VAC) appeared before council to invite them along with others to upcoming events sponsored by the VAC.

 

Mayor Roberts thanked Ms. Harrington for her attendance.  He also expressed his appreciation to Ms. Harrington for her their involvement with the VAC.  Mayor Roberts stated what the members of the VAC do for the senior community is very important.

 

1. Announcements – City Manager Eric Wilmarth

October 20 – 5K Road race to support victims of domestic violence

October 26 – Annual Spooktacular Event

November 6 – Special Election

November 30 – Annual March of the Toys Parade for Toys for Tots

March 1-3, 2019 – The Tour of the Southern Highlands Bike Race

 

1. Consider Approval of September 27, 2018 Council Meeting Minutes

Council Member O’Malley put forth a motion; Seconded by Council Member Prettyman to approve the minutes of the September 27, 2018 Council Meeting as submitted in writing by the City Clerk.

Motion Unanimously Approved

 

1. Old Business

1. Consider Second Reading of Application for New Alcohol License

Applicant:  Ball Ground Convenience, Inc./Khuram Ramzanali

Location:  8615 Ball Ground, Hwy.

Council Member Stoner put forth a motion, Seconded by Council Member O’Malley to approve the Application for New Alcohol License as submitted.

Motion Unanimously Approved

 

1. Consider Second Reading of 2017/2018 Budget Amendments

Council Member Prettyman put forth a motion, Seconded by Council Member Stoner to approve the second reading of the 2017/2018 Budget Amendments as presented.

Motion Unanimously Approved

 

1. New Business

1. Consider bids for Valley Streetscapes Project

Bids for the Valley Street project were received and opened at a formal bid opening on October 4, 2018.  Bids from the following companies were received.

 

Excellere Construction, LLC – $334,600.

EMES, INC – $521,991.00

A1 Contracting, LLC – $510,000.00

Vertical Earth, Inc. – $422,157.33

Triscapes, Inc. – $431,187.75

 

City Manager Wilmarth reported that Excellere Construction, LLC submitted the lowest bid in the amount of $334,600.00.  Cost of Alternate A, B, C, D, E, F are identified below for Council review and consideration.

 

Item	Cost	Recommendation
Base Bid (Sidewalk, curb, gutter, storm Depot to Coy H. including Beck Street	$334,600	AWARD
Alternate A (Street Lights)	$277,332.80	NO
Alternate B (Shade Structure Including Brick Pavers)	$29,056.45	AWARD
Alternate C (Sidewalk Coy M Holcomb to Howell Bridge)	$67,080.75	AWARD
Alternate D (Sidewalk west side of stream @ school property)	$56,332.54	NO
Alternate E (Decorative Brick Pavers around signs, around pull off parking areas)	$23,985.00	NO
Alternate F (Landscaping)	$100,794.87	NO

 

City Manager Wilmarth explained the bid award of $430,737.20 goes against a grant of $560,000.00 and a match of $140,000.00.  The City has presently spent $19,000.00 more than our obligation which will be added to the $430,737.20. An additional $43,553.38 is expected to be paid to the engineers, consultant and material testing adding to the $430,737.20.  This amount is deducted from the $560,000.00 of grant funding. The balance of $66,709.42 is being designated as contingency funds. It is anticipated at the end of the project a change order can be issued to use the contingency monies to purchase landscape items.  January 2019 is the anticipated start date of this project.

Discussion followed the report given by City Manage Wilmarth.

 

Following the discussion Council Member Prettyman put forth a motion; Seconded by Council Member O’Malley to accept the bid proposal from Exellere Construction, LLC as identified above in the report by City Manager Wilmarth.

Motion Unanimously Approved

 

1. Consider Intergovernmental Agreement (IGA) with Cherokee County on Magistrate/First Appearance Agreement (Municipal Court)

 

City Manager Wilmarth put forth an Intergovernmental Agreement between Cherokee County and the City of Ball Ground for consideration.  The Agreement stated the City and County does hereby wish to enter into an Agreement for the Magistrate Court of Cherokee County to assist the City of Ball Ground Municipal Court with the conducting of first appearance bond hearings on criminal matters and other services as identified in the agreement.

 

Council Member Prettyman put forth a motion; Seconded by Council Member Stoner to approve the Intergovernmental Agreement between the City of Ball Ground and Cherokee County for services identified in the agreement for Magistrate Court of Cherokee County.

Motion Unanimously Approved

 

1. City Managers Report

A written and oral operational and financial report was presented to Council Members by City Manager Wilmarth.

 

A written report of the Police Department Activity was presented to Council Members by Chief Reeves.

 

1. Mayor Roberts Comments

Mayor Roberts called for a work session to be held on October 24, 2018 to discuss the proposed Historic Preservation and Property Maintenance Ordinances.

 

1. Council Members Comments

Council Member O’Malley commended Marshal Murphy for his hard work and dedicated service to the City.

 

1. Public Comments

Mr. Harvey Satterfield, residing at Mound Street stated there is a drainage problem along the street and asked if the matter could be looked into.  Mr. Satterfield also stated he viewed the vehicles that sometimes park on Mound St. at the intersection of Gilmer Ferry Road as an obstruction when entering and exiting onto Mound Street and Gilmer Ferry Road.

 

Mayor Roberts thanked Mr. Satterfield for his comments and asked City Manager Wilmarth and Chief Reeves to look into the issues.

 

1. Executive Session

 

1. Adjourn

There being no further business for Mayor and Council Members consideration a motion was duly made and seconded to adjourn at 7:45 PM.

 

The minutes of this October 11, 2018 City Council Meeting approved this 15th Day of November 2018.

 

______________________________ ________________________________

Mayor, A. R. Roberts, III Mayor Pro Tem Frank Homiller

 

______________________________ _______________________________

Council Member John Byrd Council Member Mickey O’Malley

 

______________________________ ______________________________

Council Member Lee Prettyman Council Member Andrenia Stoner

 

Attest:  _____________________________

Karen L. Jordan, City Clerk

Regular Meeting of the Mayor and City Council
City of Ball Ground, Georgia
Ball Ground City Hall ~ 7:00 P.M.

MINUTES
September 27, 2018

 

1.  Call Meeting to Order – Mayor Roberts

Council Members Present:  John Byrd, Mickey O’Malley and Lee Prettyman

Andrenia Stoner

 

Council Member Frank Homiller was absent

 

Staff Present:  Donna England, Bryon Reeves, Darrell Caudill, Eric Wilmarth and Karen L. Jordan

 

1.  Pledge of Allegiance

 

1. Appearances – None

 

1. Announcements – City Manager Eric Wilmarth

 

• October 26, 2018 – Spooktacular will be held in City Part
• November 30, 2018 –  March of the Toys Parade for Toys for Tots
• March 1-2, 2019 – The Tour of the Southern Highlands Bike Race

 

1. Consider Approval of August 16, 2018 Council Meeting Minutes

Council Member O’Malley put forth a motion; Seconded by Council Member Prettyman to approve the minutes of the August Council Meeting.

Motion Unanimous Approved

 

1. Old Business

1. Consider Second Reading of Defined Benefit Plan Ordinance

Council Member Byrd put forth a motion; Seconded by Council Member Stoner to approve the second reading of the Defined Benefit Plan Ordinance as submitted.

Motion Unanimously Approved

 

1. New Business

1. Consider Comprehensive Plan Update Transmit Resolution

Council Member Prettyman put forth a motion; Seconded by Council Member Byrd to approve a Resolution stating Ball Ground has prepared an update to its Comprehensive Plan that covers the years 2018 through 2022 and that it was prepared in accordance with the Minimum Standards and Procedures for Local Comprehensive Planning and is therefore to be submitted to the Atlanta Regional Commission and the Georgia Department of Community Affairs for official review.

Motion Unanimously Approved

 

1. Consider First Reading of Application for New Alcohol License

Applicant:  Ball Ground Convenience, Inc./Khuram Ramzanali

Location:  8615 Ball Ground, Hwy

Council Member Byrd put forth a motion; Seconded by Council Member O’Malley to approve the Application for a New Alcohol License by Khuram Ramzanali as submitted.

Motion Unanimously Approved

 

1. Consider Proposal from InterDev for GIS Services

City Manager Wilmarth put forth a proposal from InterDev GIS Services for Council consideration.  The proposal is to build a set of Geographic Information System (GIS) layers and publish them online where a mapping application containing those layers can be accessed by city staff as well as the public. The layers would identify the city limits, zoning and other useful information.  Initial startup cost is $15,900.00 and a yearly fee of $5,500.00 thereafter.

 

Council Member Stoner put forth a motion; Seconded by Council Member Byrd to approve the proposal from InterDev GIS Services as submitted.

Motion Unanimously Approved

 

1. Consider Intergovernmental Agreement Between Cherokee County and City of Ball Ground Regarding a Cherokee County Simulcast Remote Radio Site to be Constructed and Located on Property Owned by the City of Ball Ground

City Manager Wilmarth put forth an Intergovernmental Agreement between Cherokee County and the City of Ball Ground for consideration.  The agreement stated that Cherokee County will implement a Voice Trunked Wide Area Radio System on property owned by the City of Ball Ground.  The term of this IGA shall be for a period of fifty (50) years beginning on the effective date. The IGA may be modified or amended only in writing properly executed by both parties.

 

Council Member Byrd put forth a motion; Seconded by Council Member Prettyman to approve the IGA as presented upon review and approval by City Attorney Caudill.

Motion Unanimously Approved

 

1. Consider petition for Speed Humps on Old Canton Road

Council Members was presented with a petition from residents beginning at 211 Old Canton Road to 311 Old Canton Road requesting speed humps be placed to deter cars from speeding on the street.

 

City Manager Wilmarth stated a traffic study performed did not warrant speed humps on Old Canton Road, but asked Council to consider installing a speed hump south of the intersection of Blackwell Street and Old Canton Rd.

 

Mayor Roberts asked if a thru traffic sign be installed.

 

Following discussion Council Member O’Malley put forth a motion; Seconded by Council Member Byrd to install one speed hump on Old Canton Road south of the Blackwell St. intersection.

Motion Unanimously Approved

 

1. Consider Intergovernmental Agreement Between Cherokee County and City of Ball Ground for Animal Control Services

Council Member Prettyman put forth a motion; Seconded by Council Member O’Malley to approve an Intergovernmental Agreement between Cherokee County and City of Ball Ground for Cherokee County to perform certain animal control serviced in the City of Ball Ground as outlined in the agreement.

Motion Unanimously Approved

 

1. Consider Request for 5 Month Extension on Service Delivery Strategy

Mayor Roberts stated negotiations between the Cities and Cherokee County are ongoing.  We have yet to finalize an agreement before the deadline to submit the agreement to the Georgia Department of Community Affairs. Mayor Roberts asked Council Members to approve a five (5) month extension which would allow everyone involved additional time to complete the agreement.

Council Member Stoner put forth a motion; Seconded by Council Member Byrd to approve the five (5) month extension needed to complete the Service Delivery Strategy Agreement to submit on or before February 28, 2019 to the Georgia Department of Community Affairs.

Motion Unanimously Approved

 

1. Consider FY 17-18 Budget Amendments

 

City Administrator Wilmarth presented a written report of FY 2017/2018 budget amendments for Council Members consideration.

 

Council Member Stoner put forth a motion; Seconded by Council Member Byrd to accept first reading of An Ordinance to amend the FY 2017/2018 Budget of the City of Ball Ground in compliance with the Laws of the State of Georgia.

Motion Unanimously Approved

 

1. Consider authorization to pursue GEFA Loan for $300,000.00 for acquisition of Greenspace Property 2018-01

 

City Manager Wilmarth asked Council Members to support a resolution supporting the submittal of an application to the Georgia Environmental Facilities Authority (GEFA) for a loan of $300,000.00 for possible future purchase land identified as Greenspace Property 2018-01.

 

Council Member Byrd put forth a motion; Seconded by Council Member O’Malley to authorize staff to submit an application to the Georgia Environmental Facilities Authority for a loan of $300,000.00 for future land acquisition.

Motion Unanimously Approved

 

1. Consider Resolution in Support of Grant Application with Georgia Department of Natural Resources

City Manager Wilmarth asked Council Members to consider supporting the submittal of an application for grant funding to purchase certain property identified for greenspace.  The Resolution stated the City of Ball Ground would purchase certain property that if obtained would benefit the community by preserving greenspace, protecting wild life, provide outdoor trail areas while at the same time preserving a significant historical site, stream buffers and wetlands.

 

Following a brief discussion Council Member Byrd put forth a motion; Seconded by Council Member Stoner to approve the Resolution supporting the submittal of a grant application to the Georgia Department of Natural Resources in the amount of $100,000.00 to purchase property for the purpose of Land and Water Conservation.

Motion Unanimously Approved

 

1. City Managers Report

A written and oral operational and financial report was presented to Council Members by City Manager Wilmarth

 

City Manager Wilmarth commended Donna England, Finance Director and her staff for their hard work preparing for the 2017/2018 Financial Audit.

 

A written operational report of the Police Department’s activity for the month ended August 30, 2018, was presented by Chief Reeves.

 

1. Mayor Roberts announced the Ball Ground Historical Society would host an event at the Ball Ground Community Center on Saturday, September 29, 2018 commemorating the City’s 135th Birthday.

 

1. Council Members Comments

 

Council Member O’Malley updated Council Members on the use of City Gym and other sporting events held at the athletic fields.

 

Council Members Byrd and Prettyman thanked the staff of the Police Department and Public Works Department for their continued efforts to make Ball Ground the best place to live, work and play.

 

Council Member Stoner asked how many defibrillators did the city own and where were they placed.

 

City Manager Wilmarth stated the City had three.   One is located in City Hall, City Gym and the third one is kept in the car of the on duty police officer.

 

1. Public Comments

A resident asked the status of a waste transfer station locating on Old Howell Bridge Road.

 

City Manager Wilmarth stated staff is currently drafting an ordinance to allow Heavy Industrial in certain areas of the city.  The site currently being considered for the location of the waste transfer station is zoned Light Industrial (LI). This type of industry is not a permitted use in Light Industrial (LI).

 

1. Executive Session:  For Discussion of Land Acquisition

Council Member Byrd put forth a motion; Seconded by Council Member Stoner to close this meeting as permitted by the Open Meetings Act of Georgia for the purpose to discuss future acquisition of real estate.

Motion Unanimously Approved

 

During the discussion of property acquisition, Mayor Roberts excused himself from the meeting citing potential conflict of interest.

 

Council Member Stoner put forth a motion; Seconded by Council Member Byrd to close the Executive Session and open the meeting.

Motion Unanimously Approved.

 

Council Member Byrd stated Council Members discussed potential property acquisition and no action taken.

 

1. Adjourn

There being no further business for City Council consideration Council Member Stoner put forth a motion; Seconded by Council Member Byrd to adjourn the meeting at 8:48 PM.

 

The minutes of this September 27, 2018 City Council Meeting approved this 11th Day of October 2018.

 

_____________________________ _____________________________

Mayor A. R. Roberts, III Mayor Pro Tem Frank Homiller

 

____________________________ _____________________________

John Byrd, Council Member Mickey O’Malley Council Member

 

_____________________________ _____________________________

Lee Prettyman, Council Member Andrenia Stoner, Council Member

 

Attest:

 

_____________________________

Karen L. Jordan, City Clerk

Work Session of the Mayor and City Council
City of Ball Ground, Georgia
Ball Ground City Hall ~ 5:00 P.M.

MINUTES
August 16, 2018

1.  Call Meeting to Order – Mayor Roberts

 

Council Members Present:  John Byrd, Mickey O’Malley and Lee Prettyman

 

Council Members Absent:  Frank Homiller and Andrenia Stoner

 

Staff Present:  Donna England, Bryon Reeves, Abby Roach, Eric Wilmarth and Karen Jordan

 

1. Review/Discuss the proposed City of Ball Ground Downtown District Livable Centers Initiative (LCI) Study.  The regular monthly meeting of the City Council will begin at 7:00 PM.

 

Mr. Dan Reuter, the consultant hired to lead the Livable Centers Initiative Study presented the final report to Mayor and City Council for review.

 

1. Adjourn

There being no further business for Council consideration the meeting was adjourned.

 

The minutes of this August 18, 2018 Council Meeting approved this 27th Day of September 2018.

 

_____________________________ _____________________________

Mayor A. R. Roberts, III Mayor Pro Tem Frank Homiller

 

_____________________________ _____________________________

John Byrd, Council Member Mickey O’Malley Council Member

 

_____________________________ _____________________________

Lee Prettyman, Council Member Andrenia Stoner, Council Member

 

Attest:

 

_____________________________

Karen L. Jordan, City Clerk

---

Re Regular Meeting of the Mayor and City Council
City of Ball Ground, Georgia
Ball Ground City Hall ~ 7:00 P.M.

MINUTES
August 16, 2018

1.  Call Meeting to Order – Mayor Roberts

Council Members Present:  John Byrd, Frank Homiller (by phone) Mickey O’Malley and Lee Prettyman

Andrenia Stoner was absent

 

Staff Present:  Donna England, Bryon Reeves, Abby Roach, Eric Wilmarth and Karen L. Jordan

 

1.  Pledge of Allegiance

 

1. Appearances

Presentation by Ball Ground Lions Club

Ball Ground Lions Club Members Nancy Sosebee Madden, Sue and Glenn Densmore and Jennifer Anglin presented Mayor Roberts with an $8,000.00 check to be applied to the cost of installing a heat/air conditioning system in City Gym.  The money is proceeds from their annual Summer Fest 5K Race.

 

Mayor Roberts and Council Member commended the Lions Club Members for their dedication and commitment to making Ball Ground the best place to live, work and play.

 

1. Announcements – City Manager Eric Wilmarth

August 25th, 2018 – T James Band will perform at 7:00 PM

September 8th – Local Legends will perform at 7:00 PM

 

1. Consider Approval of July 12, 2018 Council Meeting Minutes

Council Member Prettyman put forth a motion, Seconded by Council Member O’Malley to approve the minutes of the July 12, 2018 Council Meeting as submitted in writing.

Motion Unanimously Approved

 

1. Old Business

1. Consider Second Reading of Application for New Alcohol License

Applicant:  Sanvi Business, LLC/DBA Chevron Food Mart-Mikramdip Sign

Location:  155 Howell Bridge Rd

 

Council Member O’Malley put forth a motion, Seconded by Council Member

Byrd to approve the application as submitted.

Motion Unanimously Approved

1. Consider Second Reading of An Ordinance Amending Article II (Alcoholic Beverage Dealers)

 

Council Member Prettyman put forth a motion, Seconded by Council Member Byrd to approve the Ordinance as read.

Motion Unanimously Approved

 

1. Consider Second Reading of an Ordinance Amending Division 3 (Operational Rules) Section 4-111 (Hours of Operation of the Code of the City of Ball Ground, Georgia

Council Member O’Malley put forth a motion, Seconded by Council Member Byrd to approve the Ordinance as read.

Motion Unanimously Approved

 

1. New Business

1. Consider Fire Services Agreement with Cherokee County

Council Member Byrd put forth a motion, Seconded by Council Member Prettyman to enter into an Intergovernmental Agreement between Cherokee County and the City of Ball Ground for fire and emergencies services, as well as the addition of fire inspection services for a period of five (5) years and shall automatically renew for an additional five (5) years, unless the governing authority of one or both parties takes affirmative action not to renew at the term of the initial term as outlined in the Agreement.

Motion Unanimously Approved

 

1. Consider first reading of revised Defined Benefit Plan Ordinance.

Council Member Byrd put forth a motion, Seconded by Council Member O’Malley to approve the first reading of An Ordinance to amend and restate the Retirement Plan for the Employees of the City of Ball Ground, GA in accordance with and subject to the terms and conditions set forth in the Adoption Agreement, any Addendum to the Adoption Agreement, the Georgia Municipal Employees Benefit System (GMEBS) Master Plan Document, and the GMEBS Trust Agreement. When accepted by the authorized officers of the City and GMEBS, the foregoing shall constitute a Contract between the City and GMEBS, all as authorized and provided by O.C.G.A. §47-5-1 et seq.

Motion Unanimously Approved

 

1. Consider adoption of Short Term Work Plan

City Manager Wilmarth presented the 2018-2022 Short Term Work Program (STWP) for review and consideration of adoption to Mayor Roberts and Council Members.  City Manager Wilmarth also noted that this document is a component of the City’s Comprehensive Work Plan that is sent to the Department of Community Affairs (DCA).

 

Council Member Byrd put forth a motion, Seconded by Council Member O’Malley to adopt the Five (5) Year Short Term Work Program as submitted.

Motion Unanimously Approved.

 

1. Consider adoption of Capital Improvements Plan

City Manager Wilmarth presented the Capital Improvement Plan (CIP) for the period 2018-2023 for review and consideration of adoption to Mayor Roberts and Council Members.

 

City Manager Wilmarth stated the plan runs according to the SPLOST revenue and outlines capital projects identified through SPLOST, STWP, LCI and other studies necessary for completion.

 

Council Member Byrd put forth a motion, Seconded by Council Member O’Malley to approve the Capital Improvement Plan (CIP) as submitted.

Motion Unanimously Approved

 

1. Consider appointment to Downtown Development Authority (DDA)

Mayor Roberts recommended Council consider the appointment of Sheri Little to fill a vacancy on the Downtown Development Authority Board.

 

Council Member Byrd put forth a motion, Seconded by Council Member Prettyman to appoint Sheri Little to fill a vacancy on the Downtown Development Authority Board.

Motion Unanimously Approved

 

1. Consider Adoption of LCI Study

Mr. Dan Reuter presented the Livable Centers Initiative (LCI) Study in a power point presentation to Mayor Roberts, Council Members and Staff in a Work Session prior to tonight’s council meeting.

 

The Livable Centers Initiative (LCI) is a program developed by the Atlanta Regional Commission that awards planning grants to local governments to prepare and implement plans to enhance existing activity centers and corridors. The program also awards Federal transportation funding to implement the transportation elements (i.e. streetscapes, pedestrian connections) of LCI studies.

 

Council Member Byrd put forth a motion, Seconded by Council Member O’Malley to adopt the Livable Centers Initiative (LCI) Study as presented in writing.

Motion Unanimously Approved

 

Mayor Roberts thanked the members of the Core Team involved in compiling the information for the LCI Study.

 

1. City Managers Report

A written and oral operational and financial report was presented to Council Members by City Manager Wilmarth

 

A written operational report of the Police Department’s activity for the month ended July 31, 2018, was presented by Chief Reeves.

 

1. Mayor Roberts Comments

Mayor Roberts reported that he along with Cherokee County Mayors and City Managers have been meeting with a consultant to discuss The Service Delivery Strategy agreement.

 

1. Council Members Comments

Each council member thanked members of the Lions Club for all they do for Ball Ground.  Their service and commitment to the City is to be commended.

 

Council Members thanked and expressed appreciation to Chief Reeves and his department for their work.

 

Council Member Homiller asked if downtown parking was still an issue.

 

City Manager Wilmarth stated he had talked with the downtown merchants at a meeting earlier in the week about the downtown parking issue.  Several ideas were discussed. City Manager Wilmarth stated he will be talking with the business owners again to further discuss options and ideas as to how to address the issues.

 

1. Public Comments

Glenn Densmore thanked Mayor Roberts, Council Members and Staff for their support of the Ball Ground Lions Club.

 

Mayor Roberts told Mr. Densmore that the Ball Ground Lions Club is the most civic minded club anywhere around thanked him for all he does for the community.

Kyle Wolfe of 203 Lower Dove Court asked for an update of street repairs before the final paving of streets in the Sage Hill Development.

 

Mayor Roberts stated all the issues would be addressed before the final asphalt was applied.

 

Nancy Sosebee Madden, President of the Ball Ground Historical Society announced that on September 29, 2018 the Historical Society plans to hold a 135th Birthday Celebration of the City at the Community Center beginning at 10:00 AM.

 

Ball Ground churches, organizations, businesses, families and the elementary school are being asked to prepare a display table to include photos, historical documents, memorabilia and really any kind of historical presentation that shows its history and operation in Ball Ground.

 

Mrs. Madden made a formal request to Mayor Roberts and Council Members to use the City Seal on a commemorative t-shirt which the Historical Society would sale at the event.

 

Council Member Prettyman put forth a motion; Seconded by Council Member Byrd to approve the Historical Society’s request to use the City Seal on a commemorative t-shirt with the condition the mayor and city council approve the design.

Motion Unanimously Approved

 

1. Executive Session (If Needed)

 

1. Adjourn

There being no further business for consideration a motion was duly made and seconded to adjourn at 8:15 PM.

The minutes of this August 18, 2018 Council Meeting approved this 27th Day of September 2018.

 

_____________________________ _____________________________

Mayor A. R. Roberts, III Mayor Pro Tem Frank Homiller

 

_____________________________ _____________________________

John Byrd, Council Member Mickey O’Malley Council Member

 

_____________________________ _____________________________

Lee Prettyman, Council Member Andrenia Stoner, Council Member

 

Attest:

 

_____________________________

Karen L. Jordan, City Clerk

Regular Meeting of the Mayor and City Council
City of Ball Ground, Georgia
Ball Ground City Hall ~ 7:00 P.M.

MINUTES
July 12, 2018

 

1.  Call Meeting to Order – Mayor Roberts

 

Present for the meeting were:

John Byrd, Council Member Lee Prettyman, Council Member Bryon Reeves, Police Chief Darrell Caudill, City Attorney

Eric Wilmarth, City Manager Karen L. Jordan, City Clerk

 

Council Member Frank Homiller participated in the meeting by telephone

 

Council Member Andrenia Stoner was absent

 

1.  Pledge of Allegiance

 

1. Appearances

Cherokee County Fire Chief Tim Prather presented the 2017 Report of Cherokee County Fire & Emergency Services.

 

Mayor Roberts and Council Members thanked Chief Prather for his informative report.

 

Lori Jones, Cherokee County SPLOST Construction Inspection Manager

Mayor Roberts read and presented Ms. Jones with a Proclamation declaring August 11, 2018, as 811 Day in the City of Ball Ground.  Mayor Roberts urged contractors and homeowners to call 811 to locate utilities prior to digging.

 

1. Announcements – City Manager Eric Wilmarth

Upcoming Events:    July 14 – Movie in the Park

July 28 – Concert in the Park

 

1. Consider Approval of June 14, 2018, Council Meeting Minutes

Council Member Byrd put forth a motion, Seconded by Council Member Prettyman to approve the minutes of the June 14, 2018, Council Meeting as presented in writing by the City Clerk.

Motion Unanimously Approved

 

1. Old Business

1. Consider second reading of Annexation Petition

Applicant:  Mae, LLC/Chris Geist – 131 Old Canton Road

Council Member Byrd put forth a motion, Seconded by Council Member O’Malley to approve the second reading of this annexation petition as submitted.

Motion Unanimously Approved

1. Consider second reading of Amendment to The Code of the City of Ball Ground Sec 4-65.(d)

Council Member Prettyman put forth a motion, Seconded by Council Member O’Malley That section 4-65(d) of the Code of the City of Ball Ground, Georgia, is hereby amended to read as follows:  4-65(d) Ancillary wine tasting license-Conditions of license issuance. Samples shall not exceed two ounces or less and no customer shall consume more than eight ounces in any two-hour period.  The new provisions shall then be set out in full.

Motion Unanimously Approved.

 

1. New Business

1. Consider 1st Reading of Application for New Alcohol License

Applicant:  Sanvi Business, LLC/DBA Chevron Food Mart-Mikramdip Sign

Location:  155 Howell Bridge Rd

Motion by Council Member Byrd, Seconded by Council Member Prettyman to approve the first reading of the Sanvi Business, LLC/DBA Chevron Food Mart-Mikramdip Sign request for a new Alcohol License package sales only at 155 Howell Bridge Road East.

Motion Unanimously Approved

 

1. Consider  An Ordinance Amending Article II (Alcoholic Beverage Dealers)

Division 3 (Operational Rules) Section 4-111 (Hours of Operation of the Code of the City of Ball Ground, Georgia

Motion by Council Member O’Malley, Seconded by Council Member Byrd that Article II (Alcoholic Beverage Dealers) Division 3 (Operational Rules) Section 4-11 (Hours of Operation of the Code of the City of Ball Ground, Georgia is hereby amended by deleting the following Section 4-11(b):

 

“(b) Licensees for the sale of malt beverages, wine or distilled spirits by the drink for consumption on the premises shall not engage in the sale of alcoholic beverages except the hours of 6:00 a.m. and 2:00 a.m., Monday through Saturday and between the hours of 12:30 p.m. and midnight on Sunday.   Licensees shall not allow members of the public to remain on the premises for more than one hour beyond the prohibited hours of sale.”

 

Section 2. That the Code of Ordinances, City of Ball Ground, Georgia is hereby amended by inserting the following as Section 4-111(b):

 

“(b) Licensees for the sale of malt beverages, wine or distilled spirits by the drink for consumption on premises shall not engage in the sale of alcoholic beverages except between the hours of 6:00 a.m. and 2:00 a.m., Monday through Saturday and between the hours of 11:00 a.m. and midnight on Sunday.  Licensees shall not allow members of the public to remain on the premises for more than one hour beyond the prohibited hours of sale.

 

This Ordinance shall take effect immediately upon its adoption; provided however that the revisions to the Code shall not take effect until the approval of a referendum I the affirmative.   In the event the referendum is not approved in the affirmative, this Ordinance shall be void and of no effect.

Motion Unanimously Approved

 

1. Consider Call for Referendum of Special Election to be held November 6, 2018

Council Member Byrd put forth a motion, Seconded by Council Member O’Malley to Call for a Municipal Election to be held in the City of Ball Ground on Tuesday, November 6, 2018, for the purpose of the following question:

(  ) Yes Shall the governing authority of the City of Ball Ground, Georgia be

authorized to permit and regulate Sunday sales of distilled spirits or

(  ) No alcoholic beverages for beverage purposes by the drink from

11 A.M.To 12:30 P. M.

Motion Unanimously Approved

 

1. Consider Call for Municipal Election to elect three council members on November 6, 2018

Council Member Prettyman put forth a motion, Seconded by Council Member O’Malley to Call for a Municipal Election to be held in the City of Ball Ground on Tuesday, November 6, 2018, for the purpose of electing three (3) council members.  Those elected will serve a four-year term. The term of Council Members Andrenia Stoner (Post 1), Lee Prettyman (Post 2) and Frank Homiller (Post 3) will expire.

Motion Unanimously Approved

 

1. Consider Levy of Millage Rate 5 Mills for 2018 Property Tax

City Manager Wilmarth reported three public hearings were advertised and held in accordance with O.C.G.A §48-5-32 to notify residents of a property tax increase.  City Manager Wilmarth stated no one attended the scheduled meetings with the exception of the last one, which Council Member Prettyman attended.

 

City Manager Wilmarth stated the millage rate of 5 mills, is an increase of 11.96% over the previous year.  The taxes derived from the increase would fund a full-time position in the Public Works Department and add an additional police officer.

 

Council Member Byrd put forth a motion; Seconded by Council Member O’Malley to levy a 5 mills property tax for the 2018 year.

Motion Unanimously Approved

 

Council Member Prettyman put forth a motion; Seconded by Council Member Byrd to approve a levy of 3.269 mills Fire Tax for the 2018 year.

Motion Unanimously Approved

 

1. Consider the quote from National Meter Automation

City Manager Wilmarth presented a quote of 15,200.00 from National Meter and Automation to purchase 24 Beacon Cellular 4GLTE Endpoints w/Twist Tight Connector along with other various fees associated with the installation of these devices.

 

Mr. Wilmarth stated this will be the initial start of converting our water system to cellular automated meter and control.   Our current meter reading system has become outdated and cost wise better to convert to the cellular system than upgrade the existing system.

 

Council Member Byrd put forth a motion; Seconded by Council Member Prettyman to approve the transfer of $15,000.00 from the contingency fund to the general operating expense account to purchase the 24 Beacon Cellular 4GLTE devices from National Meter Automation.

Motion Unanimously Approved

 

1. City Managers Report

 

Chief Bryon Reeves reported he had received several emails recently from drivers who had traffic stops performed by Officer Stuart Gonzalez.  Each of the emails commended Officer Gonzalez for his professionalism in the manner which he conducted himself during the traffic stop.

 

After hearing the emails read by Chief Reeves Council Members also commended Officer Gonzalez on his professionalism and stated it was good to hear positive comments about the officers.

 

Chief Reeves was congratulated for his completion of the FBI Law Enforcement Executive Development Training.  Chief Reeves completed 84 hours of executive leadership training.

 

A written and oral operational and financial report was presented to Council Members by City Manager Wilmarth.

 

1. Mayor Roberts Comments

Mayor Roberts reported that he along with Council Members Byrd, O’Malley, Prettyman, City Attorney Darrell Caudill, and City Clerk Karen Jordan attended the Georgia Municipal Association Annual Training Conference.

 

Mayor Roberts reported while at the conference Ball Ground was recognized for their recertification as a Georgia Certified City of Ethics.  Mayor Roberts stated the governing authority subscribes to strict principles and pledges to conduct themselves and affairs accordingly.

 

Mayor Roberts congratulated City Clerk Karen Jordan for being sworn in to serve on the Georgia Municipal Association Board of Directors.  Mrs. Jordan will serve on the Legislative Policy Committee for the ensuing year. Mrs. Jordan is currently serving as President of the Georgia Municipal Clerks and Finance Officers Association.

 

At this time Mayor Roberts left the meeting.  Council Member John Byrd presided over the remainder of the meeting.

 

1. Council Members Comments

Council Member Byrd commended city staff for their ability to always do more with less.  Council Member Byrd stated the time had come to approve an increase in property tax. He noted this is the first increase of property tax in many years.

 

Council Member Prettyman spoke of the training he received at the Annual GMA Conference.  He stated the training is very important in his role as a council member.

Council Member O’Malley expressed his appreciation of being able to attend the Annual GMA Conference.  The conference provides a wealth of information and resources for elected officials.

 

Council Member Homiller expressed excitement of an agreement with a kayak/canoe outfitting group coming to Ball Ground in late September to sponsor a “float down the Etowah River.”  He spoke of how Long Swamp Creek and Etowah River are a treasure to the community.

 

1. Public Comments

 

1. Executive Session (If Needed)

 

1. Adjourn – There being no further business for consideration a motion was duly made and seconded to adjourn at 8:15 PM.

 

The minutes of this July 12, 2018 Council Meeting approved this 16th Day of August 2018.

 

______________________________ ________________________________

Mayor, A. R. Roberts, III Mayor Pro Tem Frank Homiller

 

______________________________ _______________________________

Council Member John Byrd Council Member Mickey O’Malley

 

______________________________ ______________________________

Council Member Lee Prettyman Council Member Andrenia Stoner

 

Attest:  _____________________________

Karen L. Jordan, City Clerk

Regular Meeting of the Mayor and City Council
City of Ball Ground, Georgia
Ball Ground City Hall ~ 7:00 P.M.

Minutes
June 14, 2018

 

1.  Call Meeting to Order – Mayor Roberts

Present for the meeting were:

John Byrd, Council Member Lee Prettyman, Council Member

Andrenia Stoner, Council Member Donna England, Finance Officer

Bryon Reeves, Police Chief Darrell Caudill, City Attorney

Eric Wilmarth, City Manager Karen L. Jordan, City Clerk

Michael Chapman, City Planner

 

Council Member Homiller and Mickey O’Malley was absent

 

1.  Pledge of Allegiance

 

1. Appearances

Debra Garrard, President of the Ball Ground Business & Community Association & Community Association presented Mayor Roberts a check for $5,000.00 to purchase a sitting bench and trash cans for downtown.  The funds were from a recent fundraiser held by the BGBCA.

 

Mayor Roberts thanked Debra and the association for the money and all they do for Ball Ground.

 

1. Announcements – City Manager Eric Wilmarth

June 30, 2018 – Concert in the Park beginning at 7:30 followed by the annual fireworks show beginning at 9:45PM.

 

1. Consider Approval of May 10, 2018 Meeting Minutes

Council Member Stoner put forth a motion, Seconded by Council Member Prettyman to approve the minutes of the May 10, 2018 City Council Meeting as submitted in writing by the City Clerk.

Motion Unanimously Approved

 

1. Old Business – None

 

1. New Business

1. Consider first reading of Annexation Petition

Applicant:  Mae, LLC/Chris Geist – 131 Old Canton Road

 

Council Member Byrd put forth a motion, Seconded by Council Member Prettyman to approve the first reading of the Annexation Petition submitted by Mae, LLC/Chris Geist.

Motion Unanimously Approved

 

1. Consider approval of updated Zoning Map

City Manager Wilmarth stated it was brought to his attention that two properties had incorrect zoning classification on the City of Ball Ground Zoning Map.  Therefore it was necessary to revise the map and for the Council to approve a revised map.

 

Council Member Prettyman put forth a motion, Seconded by Council Member Byrd to approve the revised City of Ball Ground Zoning Map.

Motion Unanimously Approved

 

1. Consider Resolution to authorize and direct an officer of the City of Ball Ground to execute one or more Lease Supplements for a lease or leases under the GMA Direct Leasing Program; to designate such lease as qualified tax-exempt obligations; to provide an effective date; and for other purposes; the lease of a Dri-Prime CD 100M Diesel Back-up Lift Station Pump at a cost of $34,300.00. Payments would be $632.62 for 60 months.

 

City Manager Wilmarth stated the new pump would replace the existing 15 year old pump.

 

Council Member Stoner put forth a motion, Seconded by Council Byrd to approve A Resolution to authorize City Manager Eric Wilmarth to enter into a Lease Agreement with the Georgia Municipal Association for the purpose of purchasing Dri-Prime CD 100M Diesel Back-up Lift Station Pump at a cost of $34,300.00. Payments would be $632.62 for 60 months.

Motion Unanimously Approved

 

1. Consider Amendment to The Code of the City of Ball Ground Sec 4-65.(d) as related to Ancillary Wine Tasting License-Conditions of License Issuance

 

Council Member Byrd put forth a motion, Seconded by Council Member Prettyman That section 4-65(d) of the Code of the City of Ball Ground, Georgia, is hereby amended to read as follows:  4-65.(d) Ancillary wine tasting license-Conditions of license issuance. Samples shall not exceed two ounces or less and no customer shall consume more than eight ounces in any two-hour period.  The new provisions shall then be set out in full.

Motion Unanimously Approved.

 

1. Consider Approval of Tentative Millage Rate for 2018 City Property Tax

Council was asked to consider the levy of a proposed millage rate of 5 mills for the 2018 City Property Tax Assessments.  The 5 mills is an increase of 11.98% over the previous year’s millage rate. Per O.C.G.A. §36-81-5 and §48-5-32, three public hearing must be held prior to final adoption.  City Manager stated the meetings will be scheduled and properly advertised as required.

 

Council Member Byrd put forth a motion, Seconded by Council Member Stoner to Stoner to approve the levy of the proposed 5 mills tax rate for the 2018 property tax.

Motion Unanimously Approved

 

1. Consider Surplus of City Equipment

City Manager Wilmarth proposed Council Members consider the surplus of the following equipment.  Said equipment is to be listed on the GovDeals Website and sold to the highest bidder. Equipment not sold is to be disposed at the discretion of city staff.

 

1 – GMC Canyon Pickup Bad transmission

1 – Unidentified Motor Motor blown

1 – 3.5HP Edger Does not run

1 – 5.5HP Husqvarna Push Mower Does not run

1. – 22” 158cc Yard Machine Push Mower Does not run
2. – Ryobi Blower Does not run

Council Member Stoner put forth a motion, Seconded by Council Member Prettyman to surplus the above listed property, list on GovDeals sold to highest bidder, items not sold to be disposed at staff discretion.

Motion Unanimously Approved

1. City Managers Report

A written and oral operational and financial report was presented to Council Members by City Manager Wilmarth.

On June 13, 2018 the ribbon cutting signifying the official opening of the new Ball Ground Senior Center was held.  Mayor Roberts along with Council Members Stoner, Byrd, Prettyman, city staff and county officials attended.

 

We are in receipt of grant fund from Georgia Department of Transportation to begin construction on the Groover Street railroad crossing.

 

Georgia Department of Transportation has announced plans to construct round-a-bouts at the Howell Bridge Road Entrance/Exits.  Tentatively opening date is 2022.

 

Council Members were given a draft of the City Capital Improvement Plan for review and to provide feedback to city staff.  Once completed a the plan will be presented to Council Members for final adoption.

 

City Manager Wilmarth stated as required by the Georgia Department of Natural Resourced Environmental Protection Division the annual Consumer Confidence Report has been mailed to each water customer of the City of Ball Ground.  The report must be provided to each of its customers by July 1st of each year.

 

Staff is considering implementing a cloud based software program for public use to reserve city facilities.

 

A written operational report of the Police Department’s activity for the month ended May 31, 2018, was presented by Chief Reeves.

 

1. Mayor Roberts Comments

Mayor Roberts announced the Livable Center Initiative Study will be presented at the August Council Meeting for Council review.

 

Mayor Roberts announced the City will be participating in the Cherokee Chamber of Commerce 7th Annual Mayors’ Recycling Challenge.  The event is aimed at sparking continued awareness surrounding community recycling while spurring a little friendly competition among the cities involved.

 

On behalf of the City of Ball Ground Mayor Roberts was presented the Award of Distinguished Service by the Ball Ground Garden Club.  Mayor Roberts stated the City was presented the award for having made a significant contribution toward the advancement of the goals and purposes of Garden Club of Georgia, Inc.  The award will be displayed in City Hall.

 

Mayor Roberts announced the City will receive its recertification as a Certified City of Ethics at the Annual Georgia Municipal Association Conference in June.  He along with Council Members Byrd, O’Malley, Prettyman, City Attorney Darrell Caudill and City Clerk Karen Jordan will attend the conference.

 

1. Council Members Comments – None

 

1. Public Comments

 

1. Executive Session – No Executive Session was held.

 

1. Adjourn

There being no further business for Council consideration a motion was duly made and seconded to adjourn at 7:50 PM.

 

The minutes of this June 14, 2018 City Council Meeting approved this 12th Day of July, 2018.

 

______________________________ ________________________________

Mayor, A. R. Roberts, III Mayor Pro Tem Frank Homiller

 

______________________________ _______________________________

Council Member John Byrd Council Member Mickey O’Malley

 

______________________________ ______________________________

Council Member Lee Prettyman Council Member Andrenia Stoner

 

Attest:  _____________________________

Karen L. Jordan, City Clerk