Regular Meeting of the Mayor and City Council
City of Ball Ground, Georgia
Ball Ground City Hall ~ 7:00 P.M.
AGENDA
June 13, 2019
Meeting called to Order by Mayor Pro Tem John Byrd in the absence of Mayor Rick Roberts
Present for the meeting
Mickey O’Malley – Council Member
Andrenia Stoner – Council Member
Donna England – Finance Director
Bryon Reeves – Chief of Police
Chris Luly – City Planner
Darrell Caudill, City Attorney
Eric Wilmarth, City Manager
Karen L. Jordan, City Clerk
Donald Campbell – Cherokee Tribune
Absent – Council Members Frank Homiller and Lee Prettyman
Pledge of Allegiance
Appearances
Brock Ryan of Interdev gave a presentation of the City of Ball Ground Geographical Information Systems (GIS). The GIS will provide useful information to staff as well the public.
City Planner Chris Luly continued the presentation explaining how valuable the system will be to staff. The system is expected to be accessible to the public sometime in July.
Announcements – City Manager Eric Wilmarth
June 29 – 7:00 PM Fly Betty Band
9:45 – Annual Fire Works Display
Ryan Turnage with Barrel House Coffee provided information about an event that will take place in downtown on Saturday, June 29, 2019. The event Cherokee Gives A _______, will be held in conjunction with other cities in Cherokee County with the proceeds going to Allison Chambers to help with medical expenses.
Consider Approval of May 9, 2019 Council Meeting Minutes
Council Member Stoner put forth a motion, Seconded by Council Member O’Malley to approve the minutes of the May 9, 2019 Council Meeting as submitted in writing by the City Clerk.
Motion unanimously approved
Old Business
Consider Second Reading of Dynamic Breaking Ordinance
Council Member O’Malley put forth a motion, Seconded by Council Member Stoner to approve the second reading of the Dynamic Breaking Ordinance.
Motion unanimously approved
New Business
Consider First Reading of Application for New Alcoholic Beverage License
Applicant: Ryan Turnage Business: Barrel House Coffee Co., LLC
Location 275 Gilmer Ferry Road
Council Member Stoner put forth a motion, Seconded by Council Member O’Malley to approve the first reading of the new Alcoholic Beverage License for Barrel House Coffee Co., LL.
Motion unanimously approved
Consider Adoption of Tentative Millage Rate for 2019 City Property Taxes
City Manager Wilmarth stated that based on the total net assessed value of the estimated certified tax digest for the current year and the actual certified tax digest and millage rate for the previous year, it is his recommendation to roll the millage rate back to 4.707 mills. This would deem the millage rate as revenue neutral.
As required by O.C.G.A. § 48‐5‐32.1 three public hearings will be held prior to the final adoption of the millage rate.
Council Member Stoner put forth a motion, Seconded by Council Member O’Malley to tentatively approve the 4.707 millage rate.
Motion Unanimously Approved.
Consider Red Cross Facility Use Agreement
City Manager Wilmarth presented a Facility Use Agreement for council consideration between the American National Red Cross (Red Cross) and the City of Ball Ground. The agreement allows the American National Red Cross (Red Cross) to use the City of Ball Ground Community Center and City Gym as emergency shelter during a disaster.
Council Member O’Malley put forth a motion, Seconded by Council Member Stoner to approve the Facility Use Agreement as submitted by the American National Red Cross (Red Cross).
Motion Unanimously Approved
Consider Land Acquisition 2019-A
City Manager Wilmarth explained the Capital Improvement Project is a project that requires the purchase of property from five land owners on or along Roberts Lake Road and Long Swamp Creek. At this time the properties are identified 2019-A through 2019-E. Until such time the properties are under contract the property owners will remain anonymous. However, one of the propertied does involve the family of Mayor Roberts of which he is the trustee. Therefore, he is not present at the meeting tonight and has recused himself from all meetings and negations of the properties involved.
Following the information disclosed by City Manager Wilmarth Council Members moved forward with the discussion of the purchase to 2019-A.
City Manager Wilmarth proposed Council Members enter into a contract to purchase all that tract or parcel of land lying and being in Land Lot 11, of the 3rd District, 2nd Section, in the City of Ball Ground, Cherokee County, Georgia, and being more particularly described as Exhibit “A” attached hereto and made a part of the sales agreement for the amount of $9,000.00.
Council Member O’Malley put forth a motion, Seconded by Council Member Stoner to enter into a sales agreement to purchase the property identified as 2019-A and further described in the above paragraph in the amount $9,000.00.
Motion Unanimously Approved.
Consider Land Acquisition 2019-B
City Manager Wilmarth proposed Council Members enter into a contract to purchase all that tract or parcel of land lying and being in Land Lots 12, 13 and 14 of the 3rd District, 2nd Section, Cherokee County, Georgia, Parcel #03N076-02 and being 1.1 acre tract of land more particularly described in Exhibit “A” attached hereto and made a part of the sales agreement for the amount of $44,000.00.
Council Member O’Malley put forth a motion, Seconded by Council Member Stoner to purchase the property identified as 2019-B and further described in the above paragraph in the amount of $44,000.00.
Motion unanimously Approved
Consider Land Acquisition 2019-C
City Manager Wilmarth proposed Council Members enter into a contract to purchase all that tract or parcel of land lying and being in Land Lot 337 of the 4th District, 2nd Section, Cherokee County, Georgia, Parcel #04N04-031B and being a 1.34 acre tract of land more particularly described in Exhibit “A” attached hereto and made a part of the sales agreement in the amount $67,000.00
Council Member O’Malley put forth a motion, Seconded by Council Member Stoner to purchase the property identified as 2019-C and further described in the above paragraph in the amount of $67,000.00.
Motion unanimously approved
Consider Land Acquisition 2019-D
City Manager Wilmarth proposed Council Members enter into a contract to purchase all that tract or parcel of land lying and being in Land Lots 12, 13, 312, 334, 335, 336, and 337 of the 3rd Districts, 2nd Section, Cherokee County, Georgia, Parcel # 03N07-062 and being 1.64 acre tract of land more particularly described in Exhibit “A” shaded in pink attached hereto and made a part of the sales agreement in the amount of $65,000.00.
Council Member Stoner put forth a motion, Seconded by Council Member O’Malley to purchase the property identified as 2019-D and further described in the above paragraph in the amount of $65,000.00
Motion Unanimously Approved.
Consider Land Acquisition 2019-E
City Manager Wilmarth proposed Council Members enter into a contract to purchase all that tract or parcel of land lying and being in Land Lots 14 and 15 of the 3rd District, and Land Lots 335 and 336 of the 4th District, 2nd Section, Cherokee County, Georgia, containing 45.42 acres, as shown as Tract 1 on a Boundary Survey for the City of Ball Ground, Prepared by: LMX, Inc. certified by Brett Sisson, G.R.L.S. No. 3158, dated: April 10, 2019 and being more particularly described in Exhibit “A” attached hereto and made a part of the sales agreement for the amount of $231,642.00.
Council Member Stoner put forth a motion, Seconded by Council Member O’Malley to purchase the property identified as 2019-E and further described in the above paragraph in the amount of $231,642.00.
Motion Unanimously Approved.
Consider Approval of GEFA Loan Package
A Resolution was proposed authorizing the governing body of the City of Ball Ground to borrow but not to exceed $425,000.00 from the Clean Water State Revolving Fund, Administered by Georgia Environmental Facilities Authority to finance a portion of the costs of acquiring the land conservation project described in Exhibit A to the hereinafter defined Loan Agreement (the “Project”), pursuant to the terms of a Loan Agreement between the Borrower and the Lender.
Council Member Stoner put forth a motion, Seconded by Council Member O’Malley to approve the Resolution authorizing to borrow but not to exceed $425,000.00 from the Clean Water State Revolving Fund, Administered by Georgia Environmental Facilities Authority to finance a portion of the costs of acquiring the land conservation project described in Exhibit A to the hereinafter defined Loan Agreement (the “Project”), pursuant to the terms of a Loan Agreement between the Borrower and the Lender
Motion Unanimously Approved.
City Managers Report
Financial Report as of May 31, 2019
$940,373.80 total of all funds on deposit.
City Manager Wilmarth reported on other various projects and issues within the City.
Monthly report of police department activity was presented in writing by Chief Bryon Reeves.
Mayor Roberts Comments – None
Council Members Comments
Council Member Stoner remarked how much the city has changed since she first was elected to council. She stated it has been rewarding to see the city grow and prosper.
Council Member O’Malley stated the spring baseball season is over. The ball fields appear to be empty now, but it will not be long until the fall season will begin. Pickle Ball has become a very active sport and continues to gain momentum.
Public Comments
Executive Session (If Needed)
Adjourn
There being no further business for Council consideration Council Member Stoner mad a motion, Seconded by Council Member O’Malley to adjourn at 8:15 PM
Motion Unanimously Approved.
The minutes of this June 13, 2019 City Council Meeting approved this 11th Day of July 2019.
_______Absent_____________ ___________________________
Mayor, A. R. Roberts, III Mayor Pro Tem John Byrd
_______Absent_____________ _______________________________
Council Member Frank Homiller Council Member Mickey O’Malley
_______Absent_____________ ______________________________
Council Member Lee Prettyman Council Member Andrenia Stoner
Attest: _____________________________
Karen L. Jordan, City Clerk
