Regular Meeting of the Mayor and City Council
City of Ball Ground, Georgia
Ball Ground City Hall ~ 7:00 P.M.

MINUTES
October 8, 2020

Mayor Rick Roberts was present for the meeting in Council Chambers along with Council Members John Byrd, Lee Prettyman and Andrenia Stoner. In order to limit the number of individuals present in Council Chambers and at City Hall and to provide for social distancing as recommended by the Centers for Disease Control and Prevention, Council Members Homiller and O’Malley participated via teleconference call.

Item 1: Meeting Called to Order by Mayor Rick Roberts

Item 2: Roll Call of Council Members

Present: Council Members Byrd, Homiller, O’Malley, Prettyman and Stoner

Staff Members Present: Finance Director Donna England, Police Chief Bryon Reeves, City Attorney Darrell Caudill, City Manager Eric Wilmarth and City Clerk Karen Jordan

Also Present: Cherokee Tribune Reporter Donald Campbell and Pickens Co. Progress Reporter Larry Cavender

Item 3: Approval of Agenda

Council Member Prettyman put forth a motion, Seconded by Council Member Byrd to approve the agenda.
Motion Unanimously Approved.

Item 4: Announcements/Informational Items/Project Updates – City Manager
No announcements

Item 5: Approval of August 13, 2020 Council Meeting Minutes (September Council Meeting Canceled)

Council Member Byrd put forth a motion, Seconded by Council Member O’Malley to approve the minutes of the August 13, 2020 Council Meeting as submitted by the City Clerk. (September Meeting was cancelled)
Motion Unanimously Approved.

Item 6: Old Business
Consider 2nd Reading of Application for Alcohol License (Consumption on premises)
Applicant: 1984 Brewing LLC/DBA Rock Solid Brewing
Location: 345 Gilmer Ferry Rd

Council Member Byrd put forth a motion, Seconded by Council Member Prettyman to approve the second reading of the Application for an Alcohol License as submitted by Christina Lauer, 1984 Brewing LLC.
Motion Unanimously Approved.

Annexation Petition 2020-A01: Ridge Mill Associates, LLC 9.99 Acres located on Northridge Rd

Council Member O’Malley put forth a motion, Seconded by Council Member Byrd to approve the second reading of Annexation Petition 2020-A01 as submitted by Ridge Mill Associates, LLC.
Motion Unanimously Approved

Item 7: New Business

Consider Resolution 2020-R-08 as related to petition to change zoning of 10 +/- acres on Northridge Road from AG (General Agriculture) to RZL/Ball Ground (Zero-Lot-Line) for single family residential. Applicant: Ridge Mill Associates, LLC

Applicant is requesting to rezone property from AG (General Agriculture) to RZL (Zero-Lot-Line). If rezoned, the property will be utilized to thirty-five (35) single-family detached homes.

Mayor Roberts stated the Cherokee County Planning Commission held a public hearing on September 1, 2020 and at which time the Commission voted to approve the RZL (Zero-Lot-Line) zoning located on Northridge Road consisting of 10 +/- acres with the following conditions:

Development must contain 5’ sidewalks on each side of the street.
Sidewalks to be installed (3- or 4-foot width) from the front door of each dewing to the sidewalk at the street.
3) Installation of 5’ sidewalks along all Northridge Road frontage of property.
Street tree plantings of 4” caliper from the City of Ball Ground pre-approved tree planting list, every 100 feet of roadway.
LED Street Lights (Standard Georgia Power install currently – same as adjacent development)
Development to be rear entry garages as shown on concept plan
3 pocket parks with a commitment for one of these parks to contain playground equipment.

City Manager Wilmarth stated per the Georgia State Minimum Fire Code, where there are more than 30 dwelling units built there must be two access entrances or equip each dwelling unit with an approved automatic sprinkler system. Because of the terrain of the property the developer has decided to install a sprinkler system in each house.

Council Member Homiller asked if the developer had submitted a site plan.

City Manager Wilmarth answered they have submitted a site plan along with a hydrology study that conforms to the Metro Water District Standards. Water will be retained on site. Storm water for the twenty-five-year storm will leach out. A large detention pond will be constructed on the back of the property per water quality standards so water is detained and released slowly.

Council Member Byrd put forth a motion Seconded by Council Member O’Malley to the petition to change zoning of 10 +/- acres on Northridge Road from AG (General Agriculture) to RZL/Ball Ground (Zero-Lot-Line) for single family residential with the conditions stated above.
Motion Unanimously Approved.

Consider First Reading Annexation Petition 2020-A02:
Applicant: Lynwood Development – 560 Old Dawsonville Road

Council Member Byrd put forth a motion, Seconded by Council Member Prettyman, to accept Annexation Petition 2020-A02 as a first reading.
Motion Unanimously Approved.

Consider First Reading Annexation Petition 2020-A03
Applicant: Fred Brackett – 619 Old Dawsonville Rd

Council Member Prettyman put forth a motion, Seconded by Council Member Stoner, to accept Annexation Petition 2020-03 as a first reading.
Motion Unanimously Approved.

Consider First Reading Annexation Petition 2020-A04
Applicant: City of Ball Ground – 1.34 acres landlocked property located north of where public access road ends (Roberts Lake Rd)

Council Member O’Malley put forth a motion, Seconded by Council Member Byrd, to accept Annexation Petition 2020-A4 as a first reading.
Motion Unanimously Approved.

Consider Interdev Change Order #1 for Storm Utility Data Collection Project

Council Member Stoner put forth a motion, Seconded by Council Member Byrd to approve Change Order #1 for the Stormwater Utility Data Collection Project. The effect of change on project cost is $1,830.00.
Motion Unanimously Approved.

Consider an Intergovernmental Agreement for Transportation Improvement Project identified as “2021 Ball Ground Resurfacing Project” between Cherokee County, GA. And City of Ball Ground, GA.

Council Member Byrd put forth a motion, Seconded by Council Member Stoner to enter into an Intergovernmental Agreement for Transportation Improvement Project between by and between Cherokee County and the City of Ball Ground for a resurfacing project identified as “2021 Ball Ground Resurfacing Project.” The project includes 1.1 miles resurfacing of Old Canton Road at a cost to the City of Ball Ground of $91,674.00.
Motion Unanimously Approved.

Consider an Intergovernmental Agreement for Transportation Improvement Project identified as “Old Canton Road at Commerce Lane Guardrail Project” between Cherokee County, GA. And City of Ball Ground, GA.

Council Member Stoner put forth a motion, Seconded by Council Member Byrd to enter into an Intergovernmental Agreement for Transportation Improvement Project by and between the Cherokee County Board of Commissioners and the City of Ball Ground for an improvement project commonly identified as “Old Canton Road and Commerce Lane Guardrail Project.” The estimated cost to the City of Ball Ground is $15,515.90.
Motion Unanimously Approved.

Consider adoption of SDS
Council Member Stoner put forth a motion, Seconded by Council Member Prettyman, to empower Mayor Roberts to execute a revised Service Delivery Strategy Form 2’s.
Motion Unanimously Approved.

Consider Request by CCWSA to modify service area to exclude certain parcels

City Manager Wilmarth read a letter from the Cherokee County Water & Sewage Authority stating they had received a request for potable water service from a resident residing off of Blair Road within the Ball Ground service area. The letter further stated the CCWSA staff had determined that a line extension down Blair Road would be required to satisfy the resident’s request. CCWSA, therefore, requests a modification of the service area to exclude parcels 04N03C-009A; 04N03C-009; 04N04-023; 04N04-22; 04N04-21; 04N04-020; and 04N04-018. For clarity, a GIS map was attached to the letter identifying the parcels referenced above.

City Manager Wilmarth stated in order for the City to provide water service to the area, the City would first have to extend the line to the area. Extending the line would be a costly expense to the City along with creating issues providing suitable pressure and flow to the area.

Following discussion, Council Member Byrd put forth a motion, Seconded by Council Member Stoner to modify the City of Ball Ground Service Area excluding the area identified as parcels 04N03C-009A; 04N03C-009; 04N04-023; 04N04-22; 04N04-21; 04N04-020; and 04N04-018.
Motion Unanimously Approved.

Ratify purchase of 2021 Police Vehicle

City Manager reported that the Police Department has once again been plagued with repair issues with one of the Dodge Chargers. The estimated cost to repair the vehicle is approximately $6,000.00. After discussion with Chief Reeves, it was decided it was too costly to repair the vehicle and it would be in the best interest to purchase a new vehicle. Chief Reeves stated that several pieces of equipment from the old vehicle could be use on the new vehicle which would reduce the final cost of the vehicle.

Prior to this meeting City Manager Wilmarth spoke with council members by phone to ask their support to order a new vehicle.

No further discussion. Council Member Prettyman put forth a motion, Seconded by Council Member Byrd to ratify the decision to purchase a new 2021 Ford Explorer.
Motion Unanimously Approved.

Consider Installation of an Electric Vehicle (EV) Charging Station

Mayor Roberts stated in order for the City to become more environmentally friendly an Electric Vehicle Charging Station will be installed in City Park. Council Member Stoner recently asked Mayor Roberts to give consideration to this project.

City Manager Wilmarth stated he received a proposal that included hardware installation, marking and signage of parking spaces and inclusion in the GIS mapping programs for charging stations. The cost to the City would be approximately $16,000.00. Consumers would be required to pay for access to the charging station.
Motion Unanimously Approved.

Consider Authorizations of Small Business Grants

Mayor Roberts stated he would like for the City to offer a Small Business Grant to our local business that were forced to close their doors as a result of Governor Kemps Executive Orders related to the COVID -19 Pandemic. He further stated the Executive Committee would authorize certain funds of the Occupation Tax (Business License), Pro-Rated portions of the alcohol license fees to be refunded only to businesses

Council Member Byrd, put forth a motion, Seconded by Council Member Prettyman to authorize reimbursement of funds identified as Occupation Tax and alcohol license fees paid by City businesses forced to close their doors as a result of Governor Kemps Executive Orders related to the COVID -19 Pandemic.
Motion Unanimously Approved.

Resolution 2020-R06 Fire Prevention Week

Council Member Prettyman put forth a motion, Seconded by Council Member Byrd to empower Mayor Roberts to sign Resolution 2020-R06 declaring October 4-10, 2020 as Fire Prevention Week throughout the City of Ball Ground.
Motion Unanimously Approved.

Mayor Roberts encouraged all residents to check their kitchens for fire hazards and use safe cooking practices during Fire Prevention Week 2020, and to support the many public safety activities and efforts of Cherokee County Fire and Emergency Services.

Item 8: City Manager Comments

City Manager Wilmarth provided Council Members with an unaudited report of account balances, and statement of revenues and expenditures for the month ended September 30, 2020. The report showed cash on deposit totaled $1,643,179.65.

City Manager Wilmarth also updated Mayor and Council Members on several ongoing projects throughout the City.

Chief Reeves presented a written report of the Police Department’s activities for the month ended September 30, 2020.

Chief Reeves addressed Mayor and Council Members on the Risk Reduction Certificate Program he is working on. He stated the program is a cooperative effort between the Georgia Association of Chiefs of Police (GACP) and the Georgia Interlocal Risk Management Agency (GIRMA) to help local law enforcement agencies mitigate potential liability. Our department is participating in the Risk Reduction Certification process in an effort to administer liability insurance or self-insurance coverage to the agency and, accordingly, intend for the exemption found at O.C.G.A. ⸹50-18-72(a)(45) to apply to all documents and materials prepared as part of the certification process to maximum extent permitted by Georgia Law. Chief Reeves stated he hoped to have the certificate process completed by the end of 2020.

Item 9: Mayor Roberts stated he would like for Council Members to be reviewing our existing Development Code for discussion at councils 2021 Annual Planning
Retreat.

Mayor Roberts stated the Downtown Development has not met since the onset of the Pandemic and that it would be his desire to see the Downtown Development Authority rebound in 2021.

Mayor Roberts thanked City Manager Wilmarth for his quick response to his desire to construct a walking trail in Calvin Farmer Park. The quarter mile loop is near completion and is already being enjoyed by city residents.

Mayor Roberts stated Cherokee County continues to increase in the number of positive COVID cases. We strongly continue to ask for and appreciate the cooperation of our city customers, our residents, our businesses and our visitors to do the right thing for the benefit of both yourself and others by following the 3 W’s. Wash Your Hands, Wear your mask and Watch your distance.

Item 10: Council Comments
Council Member Prettyman thanked Chief Reeves and his department for all they do to keep the City safe and secure.

Council Member Stoner thanked Council Members for approving the Electric Vehicle (EV) Charging Station. She stated this would be an asset for our City.

Council Member O’Malley commented on the partnership we have with the Creekview High School and Creekland Middle School Sports Teams. Creekview High School is in the process of erecting a sign identifying the patrons of the sports teams. The City of Ball Ground will be recognized as a patron of the teams.

Mayor Roberts and Council Members commended Finance Director Donna England for her outstanding work in our receiving a Certificate of Achievement for Excellence in Financial Reporting.

Item 11: Public Comments – None

Item 12: Adjourn
There being no further business for Mayor and Council consideration a motion was duly made and seconded to adjourn.

The minutes of this October 8, 2020 City Council Meeting approved this 12th Day of November, 2020.

_____________________________
Mayor A. R. Roberts, III

Attest: ______________________________
Karen L. Jordan, City Clerk

Regular Meeting of the Mayor and City Council
City of Ball Ground, Georgia
Ball Ground City Hall ~ 7:00 P.M.

MINUTES
August 13, 2020

Mayor Rick Roberts was present for the meeting in Council Chambers. In order to limit the number of individuals present in Council Chambers and at City Hall and to provide for social distancing as recommended by the Centers for Disease Control and Prevention, Council Members Byrd, Homiller, O’Malley, Prettyman, participated via teleconference call. Council Member Stoner was absent.

Item 1: Meeting Called to Order by Mayor Rick Roberts

Item 2: Roll Call of Council Members

Council Members Byrd, Homiller, O’Malley, and Prettyman participated via teleconference call. Council Member Stoner was not present.

Present in Council Chambers were Mayor Rick Roberts, City Manager Eric Wilmarth, City Clerk Karen Jordan, Police Chief Bryon Reeves, City Planner Chris Luly and City Attorney Darrell Caudill

Item 3: Approval of Agenda

Council Member O’Malley put forth a motion, Seconded by Council Member Homiller to approve the meeting agenda.
Motion Unanimously Approved

Item 4: Announcements/Informational Items/Project Updates – City Manager

City Manager Wilmarth stated he and Tim Cavender, Chairman of the March of the Toys Parade for Toys for Tots, have discussed whether or not to cancel the parade this year due to the COVID Pandemic. A final decision will be made on September 1.

Item 5: Approval of July 9, 2020 Council Meeting Minutes

Council Member Prettyman put forth a motion, Seconded by Council Member Byrd, to approve the minutes of the July 9, 2020 Council Meeting.
Motion Unanimously Approved.

Item 6: New Business
Consider Adoption of Fire District Tax Rate for 2020

Mayor Roberts stated that at the July Council Meeting, Council voted to approve the millage rate adopted by the Cherokee County Board of Commissioners. However, since that time the Board of Commissioners has been unable to come to an agreement on what the millage rate should be.

City Manager Wilmarth put forth for council consideration a rate of 3.483 mills, an increase from the previous year tax. He asked that council members remember that this is a pass-through tax, meaning the City collects the tax then remits to Cherokee County for fire services.

Council Member Byrd put forth a motion, Seconded by Council Member O’Malley, to set a rate of 3.483 mill for the 2020 Fire District Tax Rate.
Motion Unanimously Approved.

Consider Adoption of Amendment to Fire and Emergency Services Agreement with Cherokee County

City Manager Wilmarth stated that Cherokee County Board of Commissioners has submitted a proposed amendment to the existing Fire Services Agreement. In the existing agreement, it is specified how the fire tax is calculated. The addendum to the agreement states how the tax is calculated based on the BOC use of the Insurance Premium Tax.

City Manager Wilmarth stated that in a letter sent to the cities from the BOC explaining the implications should the Cities of Ball Ground, Canton, Holly Springs, Nelson and Waleska fail to approve the amendments to the IGA for fire services on or before Monday, August 17, 2020. The letter further stated that should the Cities fail to approve the IGA amendments for fire services, it could have painful and far-reaching implications for the County, the School Board, the Tax Commissioner, the citizens, and each City. The letter further stated the only thing the Cities are required to do is approve the necessary amendment to the IGA for fire services, which will do nothing more than maintain the City payments at the level agreed to in the original IGAs.

Mayor Roberts asked council members to consider authorizing the Executive Committee to enter into this agreement to meet the deadline for setting the millage rate.

Council Member Byrd put forth a motion to authorize the Executive Committee to enter into this agreement to amend the existing Fire Services Agreement.
Motion Unanimously Approved.

Consider Application for Alcohol License (Consumption on premises)
Applicant: 1984 Brewin LLC/DBA Rock Solid Brewing
Location: 345 Gilmer Ferry Rd

Council Member Byrd put forth a motion, Seconded by Council Member Prettyman, to approve the first reading of the application to grant an alcohol license for an alcohol license for consumption on premises only.
Motion Unanimously Approved.

Consider Agreement between the City of Ball Ground and SAFEbuilt Georgia, LLC for Services (Building Inspections)

Mayor Roberts stated that over the years, City Manager Wilmarth has performed the duty of building inspector and done an outstanding job doing it. However, the number of inspections has grown. Because of the continued growth a decision was made to outsource building inspections. After considering a number of companies and options, it was decided to enter into an agreement with Safebuilt of Georgia, LLC.

The terms of the agreement shall be effective on the latest date on which the Agreement is fully executed by both Parties. The initial term of the Agreement shall be twelve (12) months, subsequently. The Agreement shall automatically renew for twelve (12) month terms; unless prior notification is delivered to either Party thirty (30) days in advance of the Agreement. In the absence of written documentation, the Agreement will continue in force until such time as either Party notifies the other of their desire to terminate the Agreement.

City Manager Wilmarth stated that in the agreement to be considered by Council, there is one paragraph in the agreement that presents a concern by Safebuilt. City Manager Wilmarth asked Council Members to authorize City Manager Wilmarth to enter into the contract with Safebuilt once they meet the conditions of the contract drafted by City Attorney Caudill.

Council Member Byrd put forth a motion, Seconded by Council Member O’Malley to enter into the Agreement with Safebuilt of Georgia, LLC as drafted and proposed by City Attorney Caudill.
Motion Unanimously Approved.

Consider Purchase of F-250 Vehicle for Water/Sewer Department

Mayor Roberts stated that traditionally when the City purchases a new vehicle, it is purchased through the GMA Lease/Purchase program. However, that is not the case for this purchase. Mayor Roberts asked Council Members to consider the approval of the purchase of a new much needed vehicle for the Water/Sewer Department. The truck would be purchased with monies derived from the fees collected from the Abbington Ridge Apartments development.

Council Member John Byrd put forth a motion, Seconded by Council Member O’Malley, to purchase a new 2019 Ford F-250 Utility pickup for the Water/Sewer Department at a cost of $36,742.52. The city will pay cash for the purchase of this vehicle.
Motion Unanimously Approved.

Consider Acquisition of Property Parcel 2020-A

Mayor Roberts stated this is a .06 acres narrow piece of property located at the trail head of the Roberts Lake Trail.

City Manager Wilmarth asked Council Members to authorize him to enter into an agreement to purchase said property and to close at a date and time to be determined at the price of $6,000.00 in addition to the cost of the survey and closing cost.

Council Member Byrd put forth a motion, Seconded by Council Member O’Malley, to authorize City Manager Wilmarth to enter into an agreement to purchase .06 acres at a cost of $6,000.00, in addition to cost of a survey and closing cost, with the Zona Lee Haynes Family or the new property owners.
Motion Unanimously Approved.

Consider Bid Award for Surplus Property (420 Gilmer Ferry Road aka 420 Main Street)

Mayor Roberts stated this property was advertised for sale on GovDeals. He then asked City Manager Wilmarth to update Council Members on the status of the sale.

City Manager Wilmarth stated the highest bid for the property was $52,000.00.

Council Member Byrd opened the discussion by stating he did not realize the location of piece of property when Council decided to advertise the property for sale.. He stated he would like to wait to sell this property. This property ties to the other property behind the Community Center that Council has yet to decide the future of. This property has other uses or could be used as an access to other city property.

Council Member O’Malley expressed thoughts concerning the sale of the property. He concurred with Council Member Byrd that we should give more consideration to the future use of the property before moving forward with the transaction.

Mayor Roberts stated Council Members would either have to vote on the sell or put forth a motion to reject all bids.

Council Member Byrd then put forth a motion, Seconded by Council Member O’Malley, to reject all bids received.

Council Member Prettyman commented that he would like to move forward with the sale of the property.

No further discussion.

Council Members Byrd and O’Malley voted to reject all bids.
Council Member Prettyman voted in favor of the sale of the property.
Council Member Homiller abstained from voting.

Motion Passed 2-1-1

Consider RESOLUTION 2020-R05 to accept Coronavirus Relief Fund (CRF) Grant established by the Coronavirus Aid, Relief, and Economic Security Act (CARES)

Council Member Byrd put forth a motion, Seconded by Council Member O’Malley, to adopt A RESOLUTION OF THE CITY OF BALL GROUND, GEORGIA (CITY) to authorize the execution of the Coronavirus Relief Fund (CRF) Terms and Conditions Agreement; to authorize the acceptance of grant payments including all understandings and assurances contained within such agreement; to direct and authorize Mayor Rick Roberts as the official representative of the City to act in connection with the grant application; and to provide such additional information as may be required.
Motion Unanimously Approved.

Annexation Petition 2020-A01: Ridge Mill Associates, LLC
9.99 Acres located on Northridge Rd.

An Ordinance to annex property in the City of Ball Ground, Georgia, pursuant to Chapter 36 of Title 36 of the Official Code of Georgia Annotated (O.C.G.A.) was read for the first time. The property to be considered is 9.99 /- acres, identified as parcel 011 tax map 03N07, located in Land Lot 81 and 82 of the 3rd District, 2nd Section of Cherokee County, located on North Ridge Road, Ball Ground, GA. 30107. Applicant is seeking to rezone the property to RZL with conditions.

Council Member O’Malley put forth a motion, Seconded by Council Member Byrd, to accept Annexation Petition 2020-A01 as a first reading.
Motion Unanimously Approved.

Item 7: City Manager Comments

City Manager Wilmarth provided Council Members with an unaudited report of account balances, and statement of revenues and expenditures for the month ended July 31, 2020. The report showed cash on deposit totaled $1,682,320.28.

Chief Reeves presented a written report of the Police Department’s activities for the month ended July 31, 2020.

Chief Reeves stated the long-awaited new police vehicle was recently delivered to the dealership. It is scheduled to be outfitted with the necessary equipment before it will be delivered and put into service.

Appoint Court Clerk and Deputy Court Clerk – City Manager Wilmarth stated that due to the resignation of the court clerk it is necessary to make an appointment to fill that position. He recommended that Karen Jordan be appointed as Court Clerk and Karla Weaver as Deputy Court Clerk. Once Karla receives her certification in September, the rolls will be reversed and Council will be asked to appoint Karla as Court Clerk and Karen as Deputy Court Clerk.

Council Member Prettyman put forth a motion, Seconded by Council Member Byrd, to appoint Karen Jordan as Court Clerk and Karla Weaver as Deputy Court Clerk.
Motion Unanimously Approved.

Roberts Lake Trail Project – City Manager reported on Roberts Lake Trail Project. He stated several items needed to complete the requirements to receive approximately $100,000.00 of grant funds are nearing completion. Although this will be an ongoing project, this portion of the project will be complete.

Lantern Walk Cross Walk Project – The City requested the Georgia Department of Transportation give consideration to a pedestrian cross walk at the entrance of Lantern Walk Subdivision and Hwy 5. A request to reduce the speed limit from 45 MPH to 35 MPH was submitted to GDOT for consideration. If the speed requirements are approved, it would allow construction of a cross walk from Lantern Walk Drive to Coy M. Holcomb.

Item 8: Mayor Roberts stated COVID continues to be a real threat to our community, our region and our state. He shared the current situation. Since July 9, 2020 there have been 121,000 new cases in the State of Georgia. In Cherokee County the number is 2,175. The cases continue to grow expeditiously this summer, however new cases appear to be plateauing somewhat the past week. This could be a contributing factor to the drop in the number of new cases. Nonetheless in the last seven (7) days, Cherokee County daily new numbers have averaged 88 new cases per day. That number is the highest since the onset of COVID. Several of the surrounding counties also have experienced an increase in the number of cases.

Mayor Roberts asked Council Member Byrd to coordinate a Zoom meeting with members of the Downtown Development Authority to inform them of what is going on in the downtown district.

Mayor Roberts commented on the Service Delivery Strategy Agreement we have with Cherokee County. He stated we opted not to join the other Cities in opposing the SDS update. Then after months of our losing our Qualified Local Government status, it was finally reinstated a few months ago. It is expected to expire again in October. Mayor Roberts stated he felt we were moving forward to getting an agreement to SDS that all the Cities and County could adopt. However, based on what some of the other Cites are now doing, it appears we may be back to square one by the end of October.

Item 9: Council Comments

Council Member O’Malley reported that currently the Creekview High School Girls Softball team is using Field #2 for their team practice. The local baseball organizations are now registering players for fall baseball season. The local tennis teams are back playing again.

Council Member Prettyman expressed his appreciation to Chief Reeves and his department for their work.

Mayor Roberts commented on the quality of our Police Department. He stated that in all his years of being involved with the City, he is the most comfortable with the department under the leadership of Chief Bryon Reeves.

Council Member Byrd commended the Police Department on the way the officers handled an incident that occurred downtown recently. He stated they handled the matter with the upmost professionalism. He further commended all the employees for their service to the City. Mayor Roberts commended City Manager Wilmarth for the standard of work ethics he has set for other employees to follow.

Item 10: Public Comments – None

Item 11: Adjourn

There being no further business for Council consideration, a motion was duly made and seconded to adjourn at 8:05PM.

The minutes of this August 13, 2020 Meeting of Council approved this 9th Day of October, 2020.

_________________________
A.R. Roberts, III, Mayor

Attest: ________________________
Karen L. Jordan, City Clerk

Regular Meeting of the Mayor and City Council
City of Ball Ground, Georgia
Ball Ground City Hall ~ 7:00 P.M.
Minutes
July 9, 2020

Prior to the start of the Council Meeting a public hearing was held at 7:00 PM for the purpose of hearing public comments on the proposed property tax increase. City Attorney Darrell Caudill called the hearing to order. Karen Jordan, City Clerk and Council Member John Byrd were present. No one attend the meeting and no written or verbal comments were received. The meeting was adjourned.

Following the Public Hearing via teleconference Mayor Roberts called the July City Council meeting to order. Mayor Roberts was present for the meeting in Council Chambers. In order to limit the number of individuals present in Council Chambers and at City Hall and to provide for social distancing as recommended by the Centers for Disease Control and Prevention, Council Members Byrd, O’Malley, Prettyman, Stoner, and Homiller participated via teleconference call.

Approval of Agenda: Council Member Prettyman put forth a motion, Seconded by Council Member O’Malley to approve the meeting agenda as submitted with omitting Item 3: Public Hearing to receive comments related to the proposed property tax increase.
Motion Unanimously Approved.

Item 2: Roll Call of Council Members

Present via conference call: Council Members Byrd, Homiller, O’Malley, Prettyman and Stoner

Present in Council Chambers were Council Member John Byrd, City Manager Eric Wilmarth, City Clerk Karen Jordan, Police Chief Bryon Reeves, City Planner Chris Luly and City Attorney Darrell Caudill

Item 3: Pledge of Allegiance

Item 4: Public Hearing – Property Tax Increase for 2020

Item 5: Announcements/Informational Items/Project Updates – City Manager

City Manager Wilmarth announced that all upcoming events scheduled were canceled due to the pandemic.

Item 6: Approval of June 11, 2020 Council Meeting Minutes

Council Member O’Malley put forth a motion, Seconded by Council Member Stoner to approve the minutes of the June 11, 2020 Council Meeting as submitted in writing by the City Clerk.
Motion Unanimously Approved.

Item 7: Old Business

Consider 2nd Reading of Ordinance Change for Packaged Alcohol Sales by Restaurants

Councilmember Byrd put forth a motion, Seconded by Council Member Prettyman to approve the second reading of the amendment to the Official Code of the City of Ball Ground Chapter 4 Alcoholic Beverages; Section 4-137 Consumption Sales Only.
Motion Unanimously Approved.

Consider 2nd Reading of Sign Ordinance

Council Member Byrd put forth a motion, Seconded by Council Member O’Malley to approve the second reading of the amendment to the Official Code of the City of Ball Ground Division 112 Sign Ordinance.
Motion Unanimously Approved.

Consider 2nd Reading of Chapter 14 – Building Code Regulations (Cherokee County)

Council Member Prettyman put forth a motion, Seconded by Council Member Byrd to approve the second reading of the amendment to the Official Code of the City of Ball Ground Chapter 14 – Building Code Regulations.
Motion Unanimously Approved.

Consider 2nd Reading of Cherokee County Animal Ordinance.

Council Member Stoner put forth a motion, Seconded by Council Member O’Malley to approve the second reading of the amendment to the Official Code of the City of Ball Ground Chapter 10-Animal Control.

Item 8: New Business

Consider Adoption of Millage Rate for 2020 Property Tax

Council Member Byrd put forth a motion, Seconded by Council Member Stoner to approve the levy of 5.0 mills for the 2020 Property Tax.

City Manager Wilmarth stated the 13% increase would fully fund the 2020 Budget and begin a defined contribution to the reserve fund balance. He also noted three public hearings were advertised and held as required by O.C.G.A. ⸹48-5-21.. No one attended the meetings and no comments were received.

Motion Approved 4 yeas.
Council Member Homiller abstained.

Consider Adoption of Fire Tax for 2020

City Manager Wilmarth stated that each year the Fire Tax is set by the Cherokee County Board of Commissioners, which we adopt. This year the BOC has not yet set the millage, but recommended we authorize Mayor Roberts to sign the PT-38 form stating the Fire Tax millage rate established by the BOC. It was noted that the Fire Tax collected by the City is remitted to the BOC for funding of the County Fire Department.

Council Member Byrd put forth a motion Seconded by Council Member Prettyman to adopt the Fire Tax Millage Rate as set by the Cherokee County Board of Commissioners.
Motion Approved 4 yeas.
Council Member Homiller abstained.

Consider Resolution GEFA Loan LC2019003

Council Member Byrd put forth a motion, Seconded by Council Member O’Malley to adopt a Resolution in reference to Loan NO. LC2019003 where the Governing Body of the City of Ball Ground agrees to amend and modify the Note, pursuant to the terms of a Modification of Promissory Note between the City of Ball Ground and the Georgia Environmental Finance Authority (GFA).
Motion Unanimously Approved

Consider Resolution GEFA Loan 2914L37WQ

Council Member Stoner put forth a motion, Seconded by Council Member Prettyman to adopt a Resolution in reference to Loan NO. 2014L27WQ where the Governing Body of the City of Ball Ground agrees to amend and modify the Note, pursuant to the terms of a Modification of Promissory Note between the City of Ball Ground and the Georgia Environmental Finance Authority (GFA).
Motion Unanimously Approved

Consider Adoption of Fee Schedule

City Manager Wilmarth outlined the proposed changes to the Fee Schedule.

Council Member O’Malley put forth a motion, Seconded by Council Member Byrd to approve the Fee Schedule as proposed.
Motion Unanimously Approved

Item 9: City Manager Comments

City Manager Wilmarth provided Council Members with an unaudited report of account balances, and statement of revenue and expenditures for the month ended June 30, 2020. Accounts on deposit totaled $1,789,458.44.

Chief Reeves presented a report of the Police Departments activity for the month ended June 30, 2020 for Mayor and Council Members review.

City Manager Wilmarth reported on the opening of the Roberts Lake Trail. He stated the trail is now open, but it is unknown at this time when a ribbon cutting will be held due to the pandemic.

City Manager Wilmarth announced that between June 5th and July 3rd, Cherokee County received over 150 comments related to the potential Ball Ground Truck Bypass. Cherokee County solicited comments to determine if the potential project has merit to warrant further solicitation of funding based on construction costs, impacts, and need. Cherokee County will not be able to select a preferred alternative until funding is identified for the project and additional public involvement is completed.

Item 10: Mayor Roberts

Mayor Roberts stated that as our numbers continue to spike our leaders at the State level are beginning to push more heavily for strict enforcement of the Governor’s Executive Orders at the local level. Most critical among these mandates are the social distancing, and the expectation that our food service professionals who come in contact with the public wear masks. So as we understand the orders, a cook at the grill need not wear a mask (by mandate), a cashier behind a plexiglass shield need not wear a mask (by mandate), but the server taking your order or bringing your food/beverage must wear a mask by order of the Governor although the mask can be removed if the server is not waiting on a customer. People who do not reside in the same household are mandated, by Executive Order, to maintain a distance of 6 feet from each other inside and outside. So, if you can reach out and physically touch someone you don’t live with, you are way too close.

Mayor Roberts stated the issue is that as a local government, we really don’t want to be in the business of trying to enforce the Governor’s orders. Local enforcement of the Governor’s order is questionable except by the Georgia State Patrol. But for now, we are simply asking for and appreciate the cooperation of our city customers, our residents, our businesses and our visitors to do the right thing for the benefit of both yourself and others by following the 3 W’s. Wash Your Hands, Wear your mask and Watch your distance.

Item 11: Council Comments

Council Member O’Malley commented on the baseball tournaments recently held. He stated the games were well attended and it appeared everyone attending wore their mask and practiced social distancing.

Council Member Prettyman stated he would like for council to consider rescinding a policy that was passed in 2019 regarding the bidding on surplus property by the City. The policy passed stated that no employee, elected official, nor member of any board or committee of the City of Ball Ground shall bid on; not cause to be bid on by a third party any surplus property as defined in the policy. He stated an employee of the City wanted to bid on a tract of property recently surplused and listed on GovDeals but was unable to do so because of this policy. Council Member Prettyman stated he felt that anyone as well as employees should have the right to bid.

City Attorney Caudill expressed his concern that there could be ethical issues that would need to be considered, but that he would review the policy and report back to council at the August Council Meeting.

Item 12: Public Comments – None

Item 13: Adjourn
There being no further business for mayor and council consideration the meeting
was adjourned at 8:05 PM.

The minutes of this July 9, 2020 City Council Meeting approved this 13 day of August 2020.

__________________________
Mayor A. R. Roberts, III

Attest: _________________________
Karen L. Jordan, City Clerk

Regular Meeting of the Mayor and City Council
City of Ball Ground, Georgia
Ball Ground City Hall ~ 7:00 P.M.

MINUTES
June 11, 2020

Mayor Rick Roberts was present for the meeting in Council Chambers. In order to limit the number of individuals present in Council Chambers and at City Hall and to provide for social distancing as recommended by the Centers for Disease Control and Prevention, Council Members Byrd, O’Malley, Prettyman, and Stoner participated via teleconference call. Council Members Byrd and Stoner were not present when several items of business were voted on; however, a quorum was present at all times.

Item 1: Meeting Called to Order / Approval of Agenda
Mayor Roberts called the meeting to order.

Council Member O’Malley put forth a motion, Seconded by Council Member Prettyman to approve the Agenda.
Motion Unanimously Approved

Item 2: Roll Call of Council Members

Mayor Roberts requested a Roll Call of Council Members participating via teleconference. The following Council Members announced their presence and participation:

John Byrd
Mickey O’Malley
Lee Prettyman
Andrenia Stoner (late)
Frank Homiller (absent)

The following City Staff were present for the meeting.

Eric Wilmarth
Karen Jordan
Bryon Reeves
Darrell Caudill

Item 2: Pledge of Allegiance – Omitted

Item 3: Appearances – None

Item 4: Announcements/Informational Items/Project Updates – City Manager

City Manager Wilmarth announced the annual fireworks display would take place on June 27, 2020, at 9:45 PM as scheduled. It was noted that there would be no outside vendors or live music this year.

Item 5: Approval of May 14, 2020 Council Meeting Minutes

Council Member O’Malley put forth a motion, Seconded by Council Member Byrd to approve the minutes of the May 14, 2020 Council Meeting as submitted by the City Clerk.
Motion Unanimously Approved.

Item 6: Old Business

Consider Second Reading of the 2020/2021 Operating Budget

Mayor Roberts presented an overview of the proposed 3.7-million-dollar budget. It was noted a public hearing was held on June 4, 2020 with City Manager Wilmarth and City Clerk Karen Jordan in attendance. No members of the public were present and no comments prior to the hearing were received.

Council Member Byrd put forth a motion, Seconded by Council Member O’Malley to approve the proposed budget as submitted.
Motion Unanimously Approved

Item 7: New Business

Public Safety Memorandum of Understanding: An Agreement between Cherokee County and City of Ball Ground

Council Member Prettyman put forth a motion, Seconded by Council Member O’Malley to table this item of business.
Motion Unanimously Approved.

Consider 1st Reading of Ordinance Change for Package Alcohol Sales by Restaurants

During the recent coronavirus emergency, Mayor Roberts, by Executive Order, temporarily allowed restaurants who possessed a license to sell alcoholic beverages for consumption on the premises to sell beer and wine by the package with their curb side food orders to go. After receiving many positive comments by the restaurant’s owners, Mayor Roberts stated he felt it would be in the best interest of the businesses to allow such sales permanently.

Council Member Byrd put forth a motion, Seconded by Council Member Stoner to delete Code Section 4-137 in its entirety and substitute the following in its place:

Section 4-137. – Consumption Sales Only

“Persons holding a license to sell alcohol for consumption on premises shall be permitted to sell beer and wine by the package, provided that such licensee is otherwise in compliance with the Chapter Four (4) of the City Code.”

Motion Unanimously Approved.

Consider 1st Reading of Sign Ordinance

Mayor Roberts explained the content of the new sign ordinance. He stated the committee had worked for several months to draft an ordinance that would comply with recent court rulings.

Council Member Stoner put forth a motion, Seconded by Council Member O’Malley to delete Code Section Division 112 Sign Ordinance in its entirety and substitute the following in its place (See Attached).
Motion Unanimously Approved.

Consider Establishment of 2020 Operational Property Tax Millage Rate

Mayor Roberts informed council that the preliminary tax digest numbers were in and that our current millage rate was 4.707 mills. Mayor Roberts recommended that council members consider adjusting the millage rate upwards .23 mills to fully fund the recently adopted budget, and to provide for replacing dollars in our reserve fund.

Council Member Byrd commented that during the economic crisis of 2008-2012 the City reduced taxes by 26% with the intention of re-establishing our revenue level when economic conditions improved, and that the proposed .23 mill increase takes us close to that.

Council Member Stoner asked how this would impact the elderly. Mayor Roberts explained that the City did not have a senior exemption on taxes at this time. Council Member Stoner asked what the impact would be on a house valued at $150,000. The City Manager stated that a $150,000 house could see an annual increase of approximately thirty-six (36) dollars.

All Council Members expressed a consensus to move forward with a plan to adopt 5 mills at the July 9, 2020 Council Meeting.

Consider Memorandum of Understanding: An Agreement between Cherokee County and City of Ball Ground for services of the County Marshal’s Office

A Municipal Services Agreement between Cherokee County and City of Ball Ground for the purpose of performing Code Enforcement Services only within the jurisdictional limits of the City of Ball Ground. The Scope of Services is identified as follows in Section 1:

Section 1: SCOPE OF SERVICES

1.1 Geographical Application. This Agreement shall provide for services performed only within the jurisdictional limits of Cherokee County and the City of Ball Ground.

1.2. Code Enforcement Services. The County agrees, through its code enforcement services in the County Marshal’s Office, to perform within the city limits of Ball Ground all functions performed by the Marshal’s Office, as necessary in the sole discretion of the County. The County may do additional work related to inspection of code violations when requested to do so, in writing, by the City. Prior to such performance by the County, City shall adopt the Building Regulations in place for the County, as may be amended from time to time and codified as Chapter 14 of the Code of Ordinances of Cherokee County, Georgia. At a minimum, the services provided shall be to administer, inspect for compliance, and enforce codes as adopted by the Ball Ground Mayor and City Council and as amended during the term of this Agreement, if such amendments are provided in writing to the County, including but not limited to: (a) Buildings and Building Regulation Standards

Mayor Roberts stated this action had been discussed at the annual planning retreat held in January.

Council Member Prettyman put forth a motion, Seconded by Council Member O’Malley to enter into the agreement as proposed.
Motion Unanimously Approved

Consider Adoption of Chapter 14 – Building Code Regulations (Cherokee County)

Mayor Roberts noted that in the Municipal Services Agreement between Cherokee County and City of Ball Ground just adopted, it is stipulated that before the Marshal’s Office will perform services as outlined in the agreement, the City Council must adopt the Building Regulations in place for the County.

Council Member Byrd put forth a motion, Seconded by Council Member O’Malley to delete Chapter 14 – Buildings and Building Regulations as stated in the Ball Ground Municipal Code and substitute the Buildings and Building Regulations as presented (See Attached).
Motion Unanimously Approved

Consider Adoption of Cherokee County Animal Ordinance.

Mayor Roberts again noted that per the just adopted Municipal Services Agreement, it is stipulated we must adopt the Cherokee County Animal Ordinance.

Council Member Prettyman put forth a motion, Seconded by Council Member Stoner to delete Chapter 10 – Animals as stated in the City of Ball Ground Municipal Code and substitute the Animals Ordinance as presented (See Attached).
Motion Unanimously Approved.

Item 8: City Manager Comments

City Manager Wilmarth provided Council Members with an unaudited report of account balances, and statement of revenue and expenditures for the month ended May 30, 2020. Accounts on deposit totaled $1,932,419.20.

Chief Reeves presented a report of the Police Departments activity for the month ended May 30, 2020 for Mayor and Council Members review.

Item 9: Mayor Roberts

Mayor Roberts discussed his desire for Council Members to consider a resolution to support the passage of the Hate Crime Bill being considered by the Georgia State Senate. He noted that Georgia is only four states in the country that does not have a Hate Crime Law. GMA has advocated that its member cities promote the passage of the bill, already approved by the House, but under consideration by the State Senate. Mayor Roberts stated he thought it would reflect well on our city and community to pass a resolution of support.

Council Member Byrd put forth a motion, Seconded by Council Member Prettyman supporting a resolution to call upon members of the General Assembly and the Governor to pass this important legislation in this legislative session.
Motion Unanimously Approved.

Mayor Roberts commented on the upcoming Cherokee County sponsored virtual meeting concerning the proposed Ball Ground truck route options. A link to the virtual meeting is on our website and residents were encouraged to look at the proposed routes and provide comments and feedback to the GDOT by July 3.

Mayor Roberts stated that having a safer and better truck route outside our downtown would be the key to enhancing life in our core city for future generations, our residents and businesses.

Mayor Roberts commented on the reopening of City Hall the Tuesday after Memorial Day. Although City Hall is open staff continues to operate on a limited bases with, some employees continuing to telework from home.

Mayor Roberts noted the upcoming Georgia Municipal Association Annual Convention has been canceled as an in-person event and will instead be held as a virtual conference that will be free of charge. Council Members were encouraged to sign up by registering online for the training classes.

Mayor Roberts called on Chief Reeves to provide an update on the departments recent training. Chief Reeves stated the department attends training through the Georgia Peace Officers Standards and Training Council throughout the year. The officers receive training on, but not limited to, use of force, domestic violence and vehicle pursuit.

Item 10: Council Comments

Council Members commended the Police Department and staff for the work they do to keep the City operating especially through the recent Corona Virus emergency. Council Members commented it was good to see the reopening of the parks and hoped we could all meet in person at the July Council Meeting.

Item 11: Public Comments

Item 12: Executive Session (If Needed)

Item 12: Adjourn
There being no further business for Mayor and Council consideration, Council Member Prettyman put forth a motion, Seconded by Council Member Stoner to adjourn the meeting at 8:11 PM.
Motion Unanimously Approved

The minutes of this June 11, 2020 City Council Meeting apporved this 9th Day of July 2020.

_____________________________
A. R. (Rick) Roberts, III, Mayor

Attest: _________________________
Karen L. Jordan, City Clerk

Regular Meeting of the Mayor and City Council
City of Ball Ground, Georgia
Ball Ground City Hall ~ 7:00 P.M.

MINUTES
May 14, 2020

Mayor Rick Roberts was present for the meeting in Council Chambers. In order to limit the number of individuals present in Council Chambers, and at City Hall, and to provide for social distancing as recommended by the Centers for Disease Control and Prevention, Council Members Byrd, O’Malley, Prettyman, Stoner, and Homiller participated via teleconference call.

Item 1: Meeting Called to Order / Approval of Agenda
Mayor Roberts called the meeting to order.

Council Member O’Malley put forth a motion Seconded by Council Member Homiller to amend the Agenda to correct: Item 5: Approval of February Minutes to consider approval of March 12, 2020 Council Meeting Minutes.
Motion Unanimously Approved

Item 2: Roll Call of Council Members

Mayor Roberts requested a Roll Call of Council Members participating via teleconference. The following Council Members announced their presence and participation:

John Byrd
Frank Homiller
Mickey O’Malley
Lee Prettyman
Andrenia Stoner

The following City Staff were present for the meeting.

Eric Wilmarth
Karen Jordan
Bryon Reeves
Darrell Caudill

Item 2: Pledge of Allegiance

Item 3: Appearances – None

Item 4: Announcements/Informational Items/Project Updates – City Manager

Annual Fireworks display tentatively scheduled for June 27
City Hall is tentatively scheduled to reopen Tuesday, May 26

Item 5: Approval of: March 12, 2020 Council Meeting Minutes
March 26, 2020 Emergency Special Called Council Meeting Minutes
April Council Meeting Canceled
Council Member Stoner put forth a motion, Seconded by Council Member Prettyman to approve the minutes of the March 12 and 26, 2020 minutes as submitted in writing by the City Clerk.
Motion Unanimously Approved.
Item 6: Old Business – None

Item 7: New Business

Consider Resolution to Accept Grant ($100,000 reimbursement grant for Roberts Lake Acquisition)

City Manager Wilmarth stated by accepting the grant money the city is obligated to maintain the already acquired property as greenspace. And, since the property has already been purchased the grant funds would be used to either make a lump sum payment on the existing GEFA loan or if approved by the National Park Service, the grant funds would be placed in an account from which the monthly payment would be made from.

Council Member Prettyman put forth a motion, Seconded by Council Member Homiller to agree to the terms of the contract for a state grant between the Georgia Department of Natural Resources and the City of Ball Ground for a grant of financial assistance to assist in the acquisition of 49.65 acres for property to be known as Roberts Lake Park.
Motion Unanimously Approved.

Consider 1st Reading of Proposed 2020/2021 Operating Budget

Mayor Roberts presented the FY 2020-2021 Operating Budget to Council and provided a brief overview of the significant changes over previous years.

Council Member Stoner put forth a motion, Seconded by Council Member O’Malley to approve the first reading of the 2020-2021 Operating Budget as presented. The budget for the year 2020-2021 totals $3,732,040.00
Motion Unanimously Approved.

Consider Budget Hearing date of June 4, 2020 at 5:00 PM

Council Member Stoner put forth a motion, Seconded by Council Member Prettyman to schedule a Public Hearing to solicit comments from city residents on the proposed budget, Thursday, June 4, 2020 at 5:00 PM in Council Chambers.
Motion Unanimously Approved.

Consider CDBG Cooperation Agreement

City Manager Wilmarth stated The Cherokee County Board of Commissioners approved the revisions to the Cooperation Agreement between the County and Participating Cities who wish to have CDBG activities conducted within their respective bounds to provide community improvements with CDBG funds at the April 7, 2020 Regular Meeting. The agreement has the same terms and provisions as have previously been included in the Cooperation Agreement executed in 2008, or 2011 where applicable, but it was updated to include specific language to prohibit the sale, trade, or transfer of CDBG funds. This agreement covers the fiscal years 2021, beginning October 1, 2020 through September 30, 2023. The agreement also has the automatic renewal option every three years, and you will be notified and given an opportunity to continue or terminate for each three-year renewal cycle.

Council Member Homiller put forth a motion, Seconded by Council Member O’Malley to enter into this agreement as outlined above for certain qualified projects to be determined.
Motion Unanimously Approved.

Item 8: City Manager Comments

City Manager Wilmarth provided Council Members with an unaudited report of account balances, and statement of revenue and expenditures for the month ended April 30, 2020. Accounts on deposit totaled $1,461,924.71.

A written report of the Police Departments activity for the month ended April 30, 2020 was presented to Mayor and Council Members for review.

A new electronic sign has been installed in front of City Hall to better communicate with city residents upcoming city events.

City Manager Wilmarth thanked the City Staff for their continued efforts to keep the City operating during the COVID Pandemic.

Item 9: Mayor Roberts

Consider Proclamation National Garden Week June 7-13, 2020 in honor of the Ball Ground Garden Club (Anestsa-Ga-Da)

Mayor Roberts presented a Proclamation declaring June 7-13, 2020 as National Garden Week in the City of Ball Ground for Council Consideration. He commended the Ball Ground Club on their work and dedication to the Ball Ground Botanical Garden.

Council Member Homiller put forth a motion, Seconded by Council Member Prettyman to declare the week of June 7-13 as National Garden Week in the City of Ball Ground.
Motion Unanimously Approved

Consider Proclamation Peace Officers Memorial Day and Police Week

Mayor Roberts presented a Proclamation declaring the week of May 11-15, 2020 as Police Week and May 15, 2020 as Peace Officers Memorial Day in the City of Ball Ground.

Mayor Roberts, and Council Members commended Chief Reeves, and his department on their dedication to protect and serve the City of Ball Ground and its residents.

Council Member Prettyman put forth a motion, Seconded by Council Member Stoner to approve the Proclamation as presented.
Motion Unanimously Approved.

City and state emergency orders have been put in place due to the Covid-19 pandemic. This has resulted in a balancing act between the safety of the people and economics. Most of the businesses and residents are to be commended for their compliance. The community is encouraged to continue to support the local businesses, while at the same time staying safe and continuing to practice social distancing and extra sanitation efforts.

According to Mayor Roberts “through GMA and along with the other mayors in the county, I have been on approximately 20 conference or zoom video calls since our last meeting in March. These calls have kept Ball Ground and its officials better informed about what is happening both county and state wide”.

There are several items at the city level that will have to be delayed due to the Covid-19 threat. These include the creation of a Historic Preservation Ordinance; an update to the city sign ordinance; the adoption of the county’s property maintenance provisions which would allow the Cherokee County Marshall to enforce those in the city; and the creation of a youth council. The delay will probably be three to six months before action can be taken on these important items. However, these items will remain on the agenda for 2020.

Thanks to City Manager Wilmarth, Mayor Roberts was able to tour the new hiking trails that are being developed at Roberts Lake Park. The mayor stated “I was very impressed with the work that has been done. In all likelihood, this will be a lasting legacy for the city.” The city has approved the acceptance of a grant in the amount of $100,000 to help fund this project. Hopefully there will be a council tour of the landmark in the near future. The mayor was very impressed with what has been done to develop this trail system, and also with the beautiful nature preserve along the trail and surrounding the ruins of the old dam on Long Swamp Creek. He again expressed his thanks to city manager Eric Wilmarth, the public works department, and the Creekview High School wrestling team for their assistance in carving out this trail.

Mayor Roberts concluded his remarks by commenting on the new electronic sign in front of City Hall, stating that the sign looked great, and would allow the City to easily update information provided to the residents of Ball Ground concerning upcoming events. Mayor Roberts said, “it will certainly help us to continue to be #BallGroundStrong”. He also thanked the city team that has kept Ball Ground operating in a safe manner by observing social distancing, sanitation, and teleworking. We are all in this together.

Item 10: Council Comments

Council Member Homiller encouraged everyone to comply with the mandatory CDC Guidelines for operating during COVID-19. He also encouraged everyone to get outdoors, but not to congregate in large groups.

Council Member Stoner, and Byrd commended the city staff on working to keep the city operating as normal as possible during the COVID-19 Pandemic.

Council Member O’Malley commented on the new electronic sign. He said it was a great addition to City Hall.

Item 11: Public Comments

City Manager Wilmarth stated he had received 4 emails regarding the opening of the baseball field. The comments stated the Ball Ground Youth Baseball Association is scheduled to host opening day games on May 16th and encouraged the City to allow the association use of the field for the games.

Mayor Roberts and Council Members discussed the request before unanimously deciding not to allow any ball games to be played on the City fields at this time.

Council Member Stoner stated she had received an email from city resident Judy Haygood requesting the City have a cleanup/dumpster day so residents can dispose of unwanted household items.

Mayor Roberts stated he also received, and responded to Mrs. Haygood’s email. Mayor Roberts stated he, and City Manager Wilmarth are working to schedule a cleanup day (date to be determined) for city residents that subscribe to trash service provided by the City.

Item 12: Executive Session (If Needed)

Item 12: Adjourn
There being no further business for Mayor and Council consideration Council Member Stoner put forth a motion, Seconded by Council Member O’Malley to adjourn at 8:00 PM.

The minutes of this May 14, 2020 Ball Ground City Council Meeting approved this 11th Day of June 2020.

___________________________
A.R. (Rick) Roberts, III, Mayor

Attest: _________________________
Karen L. Jordan, City Clerk